Doris Duke Native Oral History Revitalization Project Supported by Grant

At the University of Illinois Urbana-Champaign, Bethany Anderson (Natural and Applied Sciences Archivist, University Library), in collaboration with Christopher J. Prom (Associate Dean for Digital Strategies, University Library) and Jenny Davis (Associate Professor of American Indian Studies and Anthropology and Chancellor’s Fellow of Indigenous Research and Ethics, College of Liberal Arts & Sciences), have been awarded the Doris Duke Indian Oral History Program Archives: Revitalization and Community Building Grant by the Doris Duke Charitable Foundation.

This two-year grant of $196,000 will support the Doris Duke Native Oral History Revitalization Project, in which the University of Illinois Archives will digitize and enhance access to its Doris Duke Indian Oral History Program Archives. Furthermore, this project hopes to build and strengthen respectful relationships between the project personnel, the university, the University Archives, and the Native Nations documented in the Doris Duke Oral History Program Archives. The University of Illinois is one of seven institutions participating in The Doris Duke Native Oral History Revitalization Project.  Read more…

Email Archives Building Capacity and Community

The University Library has announced the institutions recommended for direct funding through the Email Archives: Building Capacity and Community (EA:BCC) re-grant program. In its first round, the EA:BCC awarded grant funding to five institutions deeply involved in innovative email archiving activity: Harvard University; University of Albany, SUNY; Council of State Archivists, Inc.; Columbia University; and the University of Chicago Library.

Nearly $400,000 was distributed amongst the awardees to illustrate and build capacity for a wide range of archival institutions to process, preserve, and provide access to email using community-supported tools. In addition, the awardees represent the diverse nature of institutions contributing to the advancement of current email archiving practices. The combined effort and outcomes of these projects will make significant progress in the adoption, productivity, and efficacy of email archiving. 

The EA:BCC program is a four-year program that will build the capacity for archives, libraries, and museums to collect and better preserve email as part of the historical record in their research collections. We invite you to learn more by visiting our project website at https://emailarchivesgrant.library.illinois.edu/. Included below is a brief description of the five institutions’ programs recommended for funding. 

Integrating Preservation Functionality into ePADD, Harvard University ($100,000.00)

Harvard University will integrate long-term email preservation functionality into ePADD, an open source email archiving software program which already supports archival appraisal, processing, discovery, and delivery. Harvard and its project partners, the University of Manchester and Stanford University, will enhance ePADD’s functionality to provide a tool that more comprehensively and robustly supports the email archiving lifecycle. Supported features of the new product, known as ePADD+, will include local customization and extensibility to accommodate institutions that require alternative preservation packaging. In addition, local deployments at the three partner institutions will validate ePADD+’s broad applicability for diverse institutional needs and act as exemplars for similar deployment in other programmatic contexts across the email archiving community. 

Mailbag: A Stable Package for Email with Multiple Masters, University of Albany, SUNY ($63,890.00)

The M.E. Grenander Department of Special Collections & Archives at the University of Albany, SUNY will create Mailbag, a functional specification based on the BagIt specification, in addition to, a software tool to create and manage Mailbags. One key feature of Mailbag is the ability to preserve multiple masters for email archives in a structured and actionable format. This will allow archivists to rapidly capture email and fix it in a stable package for later processing and access. Additionally, the project team will create a Python library and command line utility with a basic Graphic User Interface (GUI) for creating and managing Mailbags that will use web archiving technology to preserve external context and enable archivists to easily acquire email and store it in a stable manner.

CoSA PREPARE: Preparing Archives for Records in Email, Council of State Archivists, Inc. ($100,000.00)

CoSA will develop and deliver capacity-building activities for email preservation and access to state, territorial, and the District of Columbia archives. The program will focus on providing practical solutions for the collection, preservation, and accessibility of email generated by government officials and key legislators through the following activities: needs assessment; development of best practice documents; applications, tools, and protocols testing; and technical assistance and mentoring. These outcomes will foster ongoing learning, information exchange and collaboration to build the capacity for the preservation of governmental records. 

Creating Email Archives from PDFs: The Covid-19 Corpus, Columbia University ($98,630.04)

Columbia University will contribute email archiving solutions on both ends of the email stewardship cycle — acquisition and preservation, on one end, and research access, on the other. The focus will be on government responses to the Covid-19 pandemic that are being released through FOIA requests made available online by journalists. Consequently, researchers are facing a number of challenges accessing these records and cannot easily determine the scope of arrangement of the collections, or find descriptions of the contents of the main components. To combat these challenges Columbia will build an open-source tool and associated library that takes email embedded in PDFs as input and generates an MBOX file as output, thereby making these records compatible with existing email archiving solutions. In addition, the project team will process a large corpus of FOIAed records on Covid-19 to enhance its value to researchers and to develop it into a new collection as part of the Freedom of Information Archive (FOIArchive), an aggregated database of government records. 

Attachment Converter: Preserving the Context of Electronic Correspondence, University of Chicago Library ($40230.00)

The University of Chicago Library will build the Attachment Converter, software that will take command-line conversion tools and use them to batch-convert attachments in an email collection into recommended formats for digital preservation. The software will efficiently preserve and contextualize email attachments, which are often significant documents in a large range of proprietary and obsolete formats. This effort will increase the capacity of The Hanna Holborn Gray Special Collections Research Center of the University of Chicago Library to collect correspondence in all forms and contribute to its mission of documenting University activities and supporting teaching and learning on campus.  The project team plans to collaborate with colleagues from other institutions to ensure that the Attachment Converter will accommodate a broad range of documents and archival workflows. The Attachment Converter will be made freely available to the archival community.

 

CHRIS PROM
Associate Dean for Digital Strategies
University Library
University of Illinois at Urbana-Champaign
1408 W. Gregory Drive, #246G | M/C 522
Urbana, IL 61820
+1 (217 )244-2052 | prom@illinois.edu
www.library.illinois.edu

 

RUBY LORRAINE MARTINEZ
Email Archives Community Fellow
Office of Digital Strategies
e: rubylm2@illinois.edu

Main/Undergraduate Library Integration Project Draft Plans Posted

The University Library has posted drafts of working group reports detailing plans for integrating core student services offered in the Undergraduate Library into other campus libraries over the coming year. The drafts provide initial recommendations informed by discussions and analysis of long-term usage data and recent student surveys that have taken place over the past several months. The Main/Undergraduate Library Integration Project will result in new and refined combinations of student-focused services, which address both time-honored and emerging needs for supporting academic and student life success.

Students, faculty, and staff are invited to an open forum to discuss the project’s progress and make recommendations to team members. The forum will be hosted Thursday, April 8th, from 10:30am-Noon. To register for the event, please visit: https://forms.illinois.edu/sec/1116170502

Final recommendations will be presented to the University Library’s Executive Committee in May 2021. Implementation of the team’s recommendations will begin in Summer 2021, with the Undergraduate Library formally closing in Spring 2022 to allow for the construction of the archives and special collections building. Library personnel will continue to assess services and make adjustments as the archives and special collections building project is completed. The Library welcomes feedback from students, faculty, and staff on priorities for undergraduate library services, and significant areas the team should focus on in designing spaces that encourage community building among undergraduate students while connecting them to academic and student life needs.

To provide feedback, please fill out our survey here: https://forms.illinois.edu/sec/2042004169 

Library Solicits Feedback for Integrating Core Student Services from the Undergraduate Library into Campus Libraries

The University Library is currently developing plans for integrating core student services offered in the Undergraduate Library into other campus libraries. Informed by long-term usage data and recent student surveys, the Main/Undergraduate Library Integration Project will result in new and refined combinations of student-focused services, which address both time-honored as well as emerging needs supporting academic and student life success. Appointed by the Library’s Executive Committee and with the support of the Dean of Libraries, a cohort of internal working groups drawn from librarians from across campus will develop a holistic plan to address student needs across major physical spaces, including the Grainger Engineering Library Information Center and Funk ACES Library, as well as the Main Library.

The Main/Undergraduate Library Integration Project complements existing plans to construct an archives and special collections building in the current Undergraduate Library building, and further develop the model outlined in the Special Collections Research Center (SCRC) Redevelopment Plan Programming and Conceptual Design Study. Library facility discussions have previously ensued during numerous listening sessions, a January 22, 2020 Town Hall, and other campus meetings, as well as through the work of a campus-wide committeethe Library Consultation Working Group.

The integration project recommendations will specifically address user needs and service models during the time period when the archives and special collections building is being constructed. The Library anticipates discussions about the longer-term future of the Main Library building to be ongoing and informed by lessons learned during the SCRC construction phase.

A description of the project’s scope is available here:
www.library.illinois.edu/staff/committee/undergraduate-library-main-library-integration-working-group/ 

Implementation of the team’s recommendations will begin in Summer 2021, with the Undergraduate Library formally closing in Spring 2022 to allow for construction of the facility for archives and special collections. Library services will continue to evolve and be assessed as the archives and special collections building project is completed. The Library welcomes feedback from students, faculty, and staff on priorities for undergraduate library services, and significant areas the team should focus on in designing spaces that encourage community building among undergraduate students while connecting them to academic and student life needs.

To provide feedback, please fill out our survey here:
https://forms.illinois.edu/sec/2042004169  

U of I Authors to Benefit from New Read and Publish Agreements with Cambridge University Press and PLOS

U of I researchers publishing as the corresponding author in Cambridge University Press (CUP) journals and in two PLOS (Public Library of Science) journals are eligible for a waiver of open access (OA) publishing fees for any article submitted beginning January 1, 2021. 

The new pilot license agreements, negotiated by the Big Ten Academic Alliance (BTAA), provides authors from Illinois the opportunity to publish their articles Open Access for no additional cost. The pilot agreement with Cambridge lasts two years, while the PLOS agreement will continue for three years.

“With the growing prominence of open access publishing and the use of article processing charges to fund many OA titles, the Library appreciates this effort by the BTAA to explore ways to reduce costs for Illinois authors while increasing the global impact of their research,” said Dan Tracy, head of Scholarly Communication and Publishing at Illinois.

The Read and Publish agreement negotiated by the BTAA with Cambridge University Press, includes reading access for UIUC researchers for all CUP journals (403 titles across HSS and STM disciplines) and waives article processing charges (APCs) for University of Illinois authors publishing research articles in fully open access or hybrid open access journals. This agreement does not include Cambridge OA books or fully subscription journals.

The agreement requires that authors elect to publish open access; they must opt into participation when they submit an article by choosing the open access publication option. However, if an author forgets to do so or wishes to opt-in later, it is possible to opt-in retroactively as long as the article was originally received by Cambridge in the eligible time period (January 2021 – December 2022). After publication, Cambridge will contact authors to give them a chance to retroactively opt-in if they did not do so during submission.

A full list of journals that shows those that are fully OA or hybrid OA is at www.cambridge.org/core/what-we-publish/journals.

The corresponding author must be at Illinois for the APC waiver to apply. Researchers should use their illinois.edu email when submitting their articles. Authors will choose a Creative Commons license when they select the option to participate in the program.

The agreement with PLOS provides uncapped, no-fee publishing in two highly-selective, fully open access journals (PLOS Biology and PLOS Medicine) for articles with corresponding authors from Illinois. For those with corresponding authors from non-BTAA member institutions, the publication receives a 25% discount on the article processing charges.    

More details about both agreements are on the BTAA website at www.btaa.org/library/scholarly-communication/open-scholarship.

For a list of existing waivers with other publishers, visit guides.library.illinois.edu/oapolicy/apc.

Lynne Thomas Wins Ninth Hugo Award

Photo of Lynne M. Thomas

Lynne M. Thomas, head of The Rare Book & Manuscript Library, has won a Hugo Award—science fiction’s most prestigious award. This now makes Thomas a nine-time Hugo Award winner.

Hugo Award winners were announced by CoNZealand, the 78th Worldcon, held virtually on August 1, 2020. Thomas won for Best Semiprozine (a non-professional periodical publication) for Uncanny Magazine. Thomas is the co-editor-in-chief and publisher of Uncanny Magazine with her husband Michael Damian Thomas.

Past Hugo Award wins for Thomas include Chicks Dig Time Lords: A Celebration of Doctor Who by the Women Who Love It (Best Related Work) in 2011; SF Squeecast (Best Fancast) in 2012 and 2013; Best Editor, Short Form and Uncanny Magazine (Best Semiprozine) in 2018; and Uncanny Magazine (Best Semiprozine) in 2016, 2017, and 2019. A comprehensive list of her awards is found in the Science Fiction Awards Database at www.sfadb.com/Lynne_M_Thomas.

Read more at locusmag.com/2020/07/2020-hugo-lodestar-and-astounding-awards-winners/.

New Transformative Publishing Agreements Established

Book with Library U of I Urbana-Champaign on pages

The University of Illinois at Urbana-Champaign has established transformative publishing agreements with two organizations. IEEE announced its agreement with the University of Illinois on May 13, 2020. In addition, a new agreement between the university and the Microbiology Society went into effect earlier this year. 

The three-year Open Access Read and Publish agreement with IEEE, the world’s largest technical professional organization for engineering, computing, and technology information around the globe, is the first such agreement for the University of Illinois with a major publisher. Both the University of Illinois Urbana-Champaign (UI) and Chicago (UIC) campuses are part of the IEEE content agreement. Researchers at both campuses will have access to the IEEE Xplore Digital Library and U of I authors will publish articles via open access in nearly 200 journals and magazines published by IEEE. 

“The University of Illinois Libraries are pleased to be a part of this agreement with IEEE,” said UIC University Librarian Mary Case together with UI University Librarian John Wilkin. “We have long been committed to the transformation of the scholarly publishing system and see this as an important new model in making the research of our faculty openly and broadly available.”

William Mischo, head of the Grainger Engineering Library Information Center, added, “This agreement will allow the groundbreaking research, educational activities, and innovation generated by the University of Illinois faculty to be open upon publication to the State of Illinois and to the world.”

Large monetary contributions from the Department of Electrical and Computer Engineering (ECE), the Grainger College of Engineering, the Office of the Provost at Illinois, and the Grainger Engineering Library Information Center technology endowment went toward the agreement with IEEE.

More information about the university’s agreement with IEEE is located at www.ieee.org/about/news/2020/ieee-university-of-illinois-open-access-agreement.html

The University of Illinois at Urbana-Champaign transitioned its agreement with the Microbiology Society into a new Publish and Read model. Under the agreement, authors at Illinois can publish articles accepted to any Microbiology Society journal as fee-free open access publications. Those at Illinois will also have unlimited access to the entire Society portfolio of journals, including Microbiology and Journal of General Virology; the agreement is an alternative to those and the Society’s other subscriptions and Article Processing Charges (APCs).

“Facilitating open access to further the sharing of scientific information, particularly from such a long-standing and prestigious society is a huge success,” said Biosciences Librarian Kelli Trei. “I hope for many more agreements of this kind to further the dissemination of groundbreaking research.”

About IEEE
IEEE is the world’s largest technical professional organization dedicated to advancing technology for the benefit of humanity. Through its highly cited publications, conferences, technology standards, and professional and educational activities, IEEE is the trusted voice in a wide variety of areas ranging from aerospace systems, computers, and telecommunications to biomedical engineering, electric power, and consumer electronics. For more information about the IEEE, visit ieee.org.

About The Microbiology Society
The Microbiology Society is a membership charity for scientists interested in microbes, their effects and their practical uses. It is one of the largest microbiology societies in Europe with a worldwide membership based in universities, industry, hospitals, research institutes and schools. For more information about the Microbiology Society, visit microbiologyresearch.org/.

Lynne M. Thomas Nominated for Two Hugo Awards

Lynne M. Thomas

Lynne M. Thomas, head of The Rare Book & Manuscript Library, has been nominated for science fiction’s most prestigious award—the Hugo Award. Thomas is already an eight-time Hugo Award winner.

Hugo Award finalists were announced on April 7, 2020. Thomas is nominated with her husband Michael Damian Thomas for Best Editor, Short Form and Best Semiprozine (a non-professional periodical publication) for Uncanny Magazine. Thomas is the co-editor-in-chief and co-publisher of Uncanny with Michael Damian Thomas.

Three short fiction finalists on the Hugo Award nomination ballot are from Uncanny Magazine. “Away With the Wolves” by Sarah Gailey is a finalist for Best Novelette; “The Blur in the Corner of Your Eye” by Sarah Pinsker is a finalist for Best Novelette; and “A Catalog of Storms” by Fran Wilde is a finalist for Best Short Story.

“I am thrilled and honored to have the work of the team at Uncanny and three of our authors recognized by the international science fiction and fantasy reader community,” said Thomas.

Past Hugo Award wins for Thomas include Chicks Dig Time Lords: A Celebration of Doctor Who by the Women Who Love It (Best Related Work) in 2011; SF Squeecast (Best Fancast) in 2012 and 2013; Uncanny Magazine (Best Semiprozine) in 2016, 2017, 2018, and 2019; and Best Editor, Short Form in 2018. In addition to these eight wins, Thomas has garnered 18 Science Fiction/Fantasy nominations since 2011. A comprehensive list of her awards is found in the Science Fiction Awards Database at www.sfadb.com/Lynne_M_Thomas.

The fan-nominated Hugo Awards are sponsored by the World Science Fiction Society (WSFS). Winners will be announced in August at an all-virtual CoNZealand, the 78th World Science Fiction Convention, in New Zealand. For more information about the Hugo Award, visit thehugoawards.org.

 

University Library Expands Electronic Resources

Over the past few weeks, libraries nationwide confronted the challenge to extend services to an online environment. At the University of Illinois at Urbana-Champaign, the University Library was well-positioned to meet this challenge. 

“Serving a disciplinarily broad campus, the Library already spends well-over 70% of its acquisitions budget on acquiring electronic resources,” said Associate University Librarian for Collections and Technical Services Tom Teper. “However, no matter how much we spend on electronic journals, books, and media, there are always gaps in what we can acquire and deliver to our users, especially during a time when access to physical materials is restricted.”

The Library offers a guide that includes a list of publishers offering increased access to e-resources for the University of Illinois at Urbana-Champaign community during the COVID-19 pandemic. That guide is found at https://guides.library.illinois.edu/expandedaccesscovid19

In partnering with other libraries and publishers, Illinois has expanded its offerings significantly. 

The HathiTrust 

Due to the COVID-19 pandemic, the HathiTrust is now providing full member access to all titles that correspond to their print collections so that the Library can continue to support teaching and research during the stay-at-home order. 

During this period, digital access to the University Library now includes nearly half of the print collection that corresponds to materials digitized in HathiTrust. The faculty, staff, and students at the University of Illinois at Urbana-Champaign can now electronically access these works (including those in copyright). 

Users will have 60 minutes of access to a book during an active session while using HathiTrust. If patrons remain active in the book during any session, access time is extended. While books cannot be downloaded (to protect the author’s rights), patrons may download page-by-page.

Detailed instructions are located at https://www.library.illinois.edu/geninfo/covid-19/hathitrust-etas/.

Cambridge University Press Ebooks

Most recently, the Library acquired Cambridge University Press (CUP) ebooks to help scholars during this challenging time. Using turn-away data logged by CUP, the Library identified more than 1,400 recent publications that users tried to access in the past year. Many are duplicate items the Library has in print, but this disciplinary neutral list includes titles in many fields, including Engineering, Physics and Astronomy, History, Management, Linguistics, Cinema Studies, and Economics, and other fields. 

All of the records have been added to the Library’s catalog. However, a spreadsheet listing all of the titles in this collection is available at  https://uofi.box.com/s/dfh4rmdtqfqdnclzw39wat5pnspg6z75

ProQuest Academic Video Online

In order to help facilitate the transition to online learning in short order, the Library acquired access to ProQuest’s Academic Video Online (AVON) for the coming year. This product provides access to over 70,000 total videos, including 45,000 that are not carried anywhere else. 

All of the records have been added to the Library’s catalog. However, a spreadsheet listing all of the titles in this collection is available at https://uofi.box.com/s/6aa6cqhr40qmm5x81smm0za6xdqmth2y.

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For more information on all Library services offered during the COVID-19 pandemic, including information about obtaining essential print material for research and teaching, please visit www.library.illinois.edu/geninfo/covid-19.

University Library Receives Andrew W. Mellon Foundation Grant

The Andrew W. Mellon Foundation has awarded an $857,027 grant to the Library at the University of Illinois at Urbana-Champaign to develop the ability to preserve email for future research use.

The four-year grant will support “Email Archives: Building Capacity and Community,” a program which will build the capacity for archives, libraries, and museums to collect and better preserve email as part of the historical record and in their research collections.

The program will solicit grant applications to fund projects of $25,000 to no more than $100,000. Applications will be evaluated by a panel of experts, including humanities scholars, archivists, and digital preservation experts.  The successful applicants will be drawn from a diverse set of archives, libraries, and museums. Each project will use community-supported tools to process and provide access to email while demonstrating the value of email collections for humanities, social science, or other research. All grantees of the program will share their knowledge back to their communities, to the profession as a whole, and to the public.

Kevin M. Kruse, who specializes in 20th century political and social history, recognizes the importance of such an effort. Kruse, a professor of history at Princeton University, said, “If historians have any hope of chronicling our current era with any precision, they’ll need an extensive archive of the emails that served as the main means of correspondence for the men and women who shaped our world.”

“Email preservation is a matter of intense public interest and speaks to the functions of public trust that archives and libraries uphold,” said Principal Investigator Chris Prom.

Prom, associate university librarian for digital strategies and a professor at Illinois, co-chaired the Task Force on Technical Approaches for Email Archives from 2016 to 2018. The Task Force, which was sponsored by The Mellon Foundation and the Digital Preservation Coalition, was created to help the library and archives community better preserve electronic correspondence that is of value for future scholarship and research. Recommendations from its report, The Future of Email Archives, published by the Council on Library and Information Resources, will be implemented in this newly-funded program.

Prom is also the PI of another grant awarded to the University Library last fall by The Mellon Foundation, supporting a separate email preservation project. That project is currently developing a technical recommendation to help ensure that email can be reliably archived in PDF format.

The “Email Archives: Building Capacity and Community” project website is located at emailarchivesgrant.library.illinois.edu.

For more information about the Andrew W. Mellon Foundation, visit mellon.org.