Classroom and conference rooms

The table below is a quick reference guide to the Library Conference and Classrooms regarding the available room equipment and capacity.

Detailed pages about room features and functionality can be found in the side bar, under Child Pages.

For the list of Library meeting rooms, please visit Library Conference Room and Classroom Admin Webpage.

The links within the designated columns are defined below:

• Room key sign out column are for a library’s specific hours.  Those rooms are ONLY available when that library unit is open.  Otherwise, room reservations are for M-F from 9am-5pm.
• Dedicated PC column links to the available software on the dedicated room PC.  Room 308 Main has the same software list as the 314 Main instructor computer and is the library conference room slated for specialty software.  All other library rooms have the standard software configuration for library staff computers.

The Library IT Phase 1 Training Session is needed in order to log on to the desktop of the dedicated room computer (PC) within the Library Conference Rooms.

• To schedule your conference room training, please send an OTRS ticket to the Library IT Help Desk.
• Who needs training?  Full-time Library employees that plan on hosting a meeting that requires using the Library Conference Room computer equipment will need training.  This training is required only once.  If you are a new Library Employee, or if you plan to video conference, host a webinar, or participate in a library search committee (regarding interviews and candidate presentation days), then the Library IT phase 1 training session is necessary in order to log in to the conference room computer and use the room equipment.

Library IT Help Desk Loanable Equipment:

• To view and place a library equipment loan request, see Loanable Equipment.
• Direct link to Place a library equipment loan request, here you are immediately prompted to sign in with your netid and Active Directory password to place your request.

** Library Video Conferencing Tips and Reminders:

• If you plan to video conference within one of the library conference rooms, then you need to take the Library IT’s Phase 1 Training Session in order to log on and use the video equipment.
  • Library IT recommends hosting voice and video conferences on the dedicated room PC within one of the library’s designated video conferencing conference rooms and NOT a laptop, in order to avoid connection issues.
• If you want to record the conservation and desktop of a Microsoft Office Skype for Business call or an online meeting, then the desktop version of Skype for Business is needed to record; the web version does not have a recording option.
• The designated library video conference rooms are 225b, 230b, 308, and 427 Main.
• Here is documentation for setting up Skype for Business audio/video calls and online meetings.
• More documentation on Skype for Business audio/video calls.
• If you are video conferencing in another space or place, then please make sure to use a wired internet connection and NOT a Wi-Fi/wireless internet connection.  Dropped video calls and call lag can occur with a wireless internet connection.
• Library faculty and staff may request a Library IT Phase 2 Video Conference Training session, by submitting an OTRS Ticket.

** Webinar Tips and Reminders:

• If you plan to host a webinar within one of the library conference rooms, then you need to take the Library IT’s Phase 1 Training Session in order to log on and use the room equipment.
  • Library IT recommends hosting webinars on the dedicated room PC within the library conference room and NOT a laptop, in order to avoid connection issues.
• Webinar room hosts – Please remember to test the webinar links in the library conference room you scheduled the webinar before the set webinar date.  Webinar plug-ins and/or updates are normally needed before the webinar can run.
  • Please submit an OTRS ticket if any webinar plug-ins and/or updates need to be installed within a library conference room before the webinar.
• If the audience needs to be heard and/or more interaction is needed with the off-campus webinar presenter, then make sure to schedule the webinar in one of the library’s designated video conference rooms to host the webinar.  The library’s designated video conference rooms are 225b, 230b, 308, and 427 Main.
  • Listed above within the webinar column – yes, full capability
• If the audience will only be viewing and im-ing questions during the webinar, then one can choose either a library designated video conference room or another library conference room that has sound to host the webinar.  Here, other good webinar room options include: 106, 146a, 314, 323c, and 428 Main.
  • Listed above within the webinar column – yes, viewing/im-ing
• If you have a webinar in another space or place, then please make sure to use a wired internet connection and NOT a Wi-Fi/wireless internet connection.  Webinar connection issues and lag can occur with a wireless internet connection.

Select Library Conference Room and Classroom Admin Webpage, for the Library Room Reservation Information webpage for reservations, room policies, and room information.