Use of Library Meeting Rooms

Policy Statement:

The University Library provides all Library personnel with access to meeting rooms in order to facilitate administrative and governance activities of the Library. Meeting rooms provide the ability to facilitate collaboration among all Library personnel, and between Library personnel and outside stakeholders. Library meeting rooms are reserved for the use of all Library personnel. Priority of use for library meeting rooms is considered administrative and/or governance work conducted by Library Administration, Divisions, Units, Committees, Task Forces, and Working Groups.

Assuming no administrative need for the space, all Library personnel may also reserve individual meeting rooms for instructional purposes on a case-by-case basis. Library meeting rooms are not meant to be reserved for repeated use by Library personnel teaching regularly scheduled, credit-bearing courses, including office hours, and should be considered as the last option for instructional purposes. To schedule or reserve the use of Library meeting rooms, please see Library Room Reservations Information

For exceptions to this library meeting rooms policy, please email Associate University Librarian for Fulfillment.


Related Resources:

Office of Library Facilities – Room Information & Reservations

Use of Library Instructional Space


Responsible Office : Office of Library Facilities

Contact : Tim Newman, Office of Library Facilities, 246 Main Library, 1408 W. Gregory Drive, Urbana, IL 61801. 217-333-0317.

Approved by : University Library Administrative Council

Approved on : March 17, 2008

Effective on : March 17, 2008

Review Cycle : As needed

Change History : Updated August 17, 2022