New Employee Orientation
Student Employees
University of Illinois Library at Urbana-Champaign
Questions? http://www.library.illinois.edu/administration/human/
Name
Beginning Date
Job Title
Supervisor/Unit Head
Department/Unit
Office Address Mail Code
Street Address Office Phone Number
On or Before the First Day of Employment:
Fill out new hire information in JOYCE
With the Library Human Resources Office
Complete application with Library Human Resources Office
Receive logon and temporary password for New NESSIE
Complete New NESSIE electronic paperwork (including Ethics training)
Verify whether or not student has College Work Study award (if student requires copy of award letter, available online)
Direct deposit or I-card credit
Complete I-9, requires two forms of identification, or passport
- Student I-Card, to verify student status, and serves as photo ID
- Social Security card, birth certificate, (others on back of form)
International Students
- Must have obtained social security number
- Current Passport
- Copy of I-20
- Limit of number of hours of work? (check with OISA)
Receive email from Library Human Resources Office that student is approved to begin work
Compensation
Time sheets, verify with supervisor where they are kept or if you will be filling them out electronically
Schedule for submission of timesheets for on time pay (payroll schedule)
Should time sheet be signed at beginning of pay period?
Pay date
Accessing pay statements
Attendance (We ‘bolded’ this section because it is SO important!)
Time reporting
Hours of work and schedule
Flexibility of schedule, requesting change to work schedule, how your absence impacts other workers
Opening and closing responsibilities
Policy for substitutes for schedule
Tardiness
How to report absences, yours and coworkers’, to whom? How much notice? How to notify (phone or email)?
Scheduled absences from regular schedule, how much advance notice needed
Inclement weather: http://www.shr.illinois.edu/Weather_Related_Information.pdf
Holidays, spring break, fall break, time between semesters
Work shift breaks
Safety and Security
Keys & Key Policy: http://www.library.illinois.edu/administration/facilities/keyrequest.html
Library Security Guards
Location of “screamers” in unit
Weather Radios
Library Emergency Procedures Manual
- Review evacuation plans
- Fire Drills and Tornadoes
- Civil Defense Sirens
- Location of fire extinguishers
First Aid
Ergonomics
Building and office access during emergencies
Accidents and emergencies
After-hours procedures
Personal Concerns
Employee emergency contact information
Breaks, lunch periods, available facilities
Restroom locations
Smoking policy
Safeguarding personal belongings
Professionalism
Appropriate dress and hygiene
Appropriate telephone and email usage
Appropriate use of computers during work time, surfing the web and downloading
Food in the Library, Library Food Policy
What if you see patrons with food?
Unit policy on use of radios, earphones, I-pods, other personal electronic devices
Visitors
Ethics, campus policy, training, and requirements (completed with Library HR)
Work hours expectations, full shift
Patron confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html
Sexual harassment
Student Code of Conduct: http://www.admin.illinois.edu/policy/code/index.html
Alcohol and other drugs
Library etiquette
Equipment, supplies, and Property Use
Use of computers during work time, (checking personal email)
Copiers and microform readers, training and usage
Printing requests and copying, copy cards, PaperCut: http://www.library.illinois.edu/it/helpdesk/service/publicprinting.html
Fixing equipment or requesting repairs
Communication
Communicating with Supervisor
Communicating with other student staff, other civil service staff members
Online Directory
Telephone and Voice Mail, telephone number
Job Expectations
Employee responsibilities
Supervisor expectations
Overview of job duties
Role of student assistant within unit/department
Role of unit/department within the Library, organizational chart
Job responsibilities of other unit members
Key unit contacts and referrals
Standards, goals, and objectives of the unit
Forms and reports, statistics
Performance Review and Evaluations
Will your supervisor conduct a performance evaluation?
Calendar/Frequency
Goal setting
How to get feedback on your work
(Supervisor and Employee should initial this form)
Date this checklist was reviewed Initials
Initials
Questions?
Phone Library Human Resources Office at 333-8169
Or visit http://www.library.illinois.edu/administration/human/
After checklist is completed, employee should retain a copy and the original should be returned to Library Human Resources.
Thank you! 01/15/2013