New Employee Orientation Checklist
Graduate Assistant Supplement
University of Illinois Library at Urbana-Champaign
Questions? https://www.library.illinois.edu/geninfo/library-organization/busoff/
Graduate Assistant Unit
Compensation
Where to view contract: http://humanresources.illinois.edu/hr-professionals/labor-and-employee-relations/union-represented-groups/Bargaining-Agreements.html
No time sheets submitted, unless you hold an additional hourly appointment
Web time sheet instructions: https://www.library.illinois.edu/staff/bhrsc/human/students/
Check the Library Human Resources website for informational forms: https://www.library.illinois.edu/staff/bhrsc/
Pay date is the 16th of the month for the month immediately preceding, e.g. September 16 for August 16 to September 15: Graduate Assistant Pay Schedule (PDF)
Most GA positions are 9 month with no vacation accrual
Sick leave – 13 non-cumulative and non-compensable days available per appointment year
Current GA salary rates: Graduate Assistant Salary Rates (PDF)
Tuition and partial fee waiver (check with Library HR and/or GSLIS): https://www.obfs.uillinois.edu/payroll/tuition-fee-waivers/
Taxable tuition waiver over $5,250 per calendar year: Tuition Waiver Taxability (PDF)
Withholding for taxable tuition waivers: http://apps.obfs.uillinois.edu/news/dsp_News.cfm?FY=2012&A=fc498754-2f34-4536-a56c-78e59b2a1d5e
Attendance
Benefit usage reporting
Your work schedule
Unit coverage during breaks and on holidays: http://humanresources.illinois.edu/employees/resources/info-about-your-employment/campus-holiday-schedule.html
Using sick leave, calling in sick, “requesting” sick leave when appropriate
Tardiness
Requesting leaves, forms required, FMLA, parental, bereavement
Absences from regular duties, work related
Inclement weather: https://humanresources.illinois.edu/assets/docs/Inclement_Weather_FAQs.pdf
Breaks
Safety and Security
Keys are distributed by Library Facilities and must be requested by your unit: https://www.library.illinois.edu/staff/facilities/keyrequest/
Emergencies: https://www.library.illinois.edu/staff/facilities/emergency/
Your responsibilities in your unit
__ BEAP (Building Emergency Action Plan) https://wiki.illinois.edu/wiki/pages/viewpage.action?pageId=146573515
__ EEP (Employee Emergency Procedures) https://wiki.illinois.edu/wiki/pages/viewpage.action?pageId=123244939
__ Main wiki landing page- links out to BEAP, EEP, and Disaster Plans https://wiki.cites.illinois.edu/wiki/pages/viewpage.action?title=UIUC+Library+Emergency+Planning+and+Disaster+Response+Wiki&spaceKey=libemployees
__ Illini Alert sign up https://techservices.illinois.edu/services/illini-alert/details
__ Clery Act responsibilities http://police.illinois.edu/crime-reporting/clery-compliance/
Professionalism
Ethics, campus policy, training, and requirements: http://www.ethics.uillinois.edu/
Gift Ban policy: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2017/11/GiftBanPolicy.pdf
Conflict of commitment and interest: https://research.illinois.edu/regulatory-compliance-safety/conflict-commitment-or-interest
Workday expectations, your work day
Confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html
Research integrity and ethics: https://research.illinois.edu/regulatory-compliance-safety/research-integrity-and-ethics
Service values: https://www.library.illinois.edu/staff/administration/policies/service_values/
Principles on Academic Freedom: https://humanresources.illinois.edu/assets/docs/AHR/1940.pdf
Statement on Professional Ethics (AAUP): http://www.aaup.org/AAUP/pubsres/policydocs/contents/statementonprofessionalethics.htm
Equipment, Supplies, and Property Use
How the equipment budget works for the Library
Requesting meeting room and instruction space: https://www.library.illinois.edu/staff/conferencerooms/
Remote access to network resources
Working from home: https://www.library.illinois.edu/library-technology/vpn/ & https://www.library.illinois.edu/staff/it/network-access-storage/server/
Communication
Library Listservs: LibNews, LibFac, LibStaff: http://www.library.illinois.edu/systems/listserv.html
Library Gateway: http://www.library.illinois.edu/
Online Directory: https://www.library.illinois.edu/geninfo/staff-directory/
Online Directory updates: https://www.library.illinois.edu/wp-training/contact-information-staff-directory/change-staff-name-address-and-phone-number/
Telephone and Voice Mail, telephone number
If you need to make long distance phone calls, contact your Unit Head.
Library Staff website: http://www.library.illinois.edu/staff/
Online Tracking Report Systems (OTRS): https://otrs-prod.library.illinois.edu/otrs/customer.pl
Email alias, wiki, blog used by department
Squirrel mail for departmental email service: https://www.library.illinois.edu/systems/cliffmail.html
Growing People blog on staff training: http://libstaffdev.wordpress.com/
LibChat Reference (request access via David Ward): https://illinois.libapps.com/libapps/login.php
LibAnswers(contact RIS) http://faq.library.illinois.edu/
PaperCut printing: https://www.library.illinois.edu/library-technology/print/
Access to folders on the G Drive: https://www.library.illinois.edu/staff/it/network-access-storage/hgdrive/
Permission to log OTRS tickets (requested by your department): https://www.library.illinois.edu/staff/it/service/otrs/
WordPress access (requires training; requested by your department): https://www.library.illinois.edu/wp-training/
LibGuides access (requires training). See your unit head or request from
infolit@library.illinois.edu
Voyager Account (see the following web page for department to request accounts): http://www.library.illinois.edu/voyager/
Job Expectations
Meet with your direct Supervisor
Responsibilities of the Graduate Assistant
Periodic review of progress
Preservation/Conservation responsibilities
Working with support staff
Bargaining Unit information http://www.uigeo.org
Other Graduate Assistant roles and responsibilities
Library policies: http://www.library.illinois.edu/administration/services/policies/
Maximum/minimum enrollment levels https://ischool.illinois.edu/academics/degrees/mslis/advising/registration/studentrecord
Benefits Information
Student medical insurance under student status: http://si.illinois.edu/
Vision plan: http://www.grad.illinois.edu/current/vision.htm
Dental plan: http://www.grad.illinois.edu/current/dental.htm
Parental leave: http://www.grad.illinois.edu/gradhandbook/
Performance Review and Evaluations
Calendar for your Unit
Graduate Assistant Evaluations and Exit interviews: https://www.library.illinois.edu/staff/administration/policies/ga_evaluation/
Grants
Library policy and procedures, if your position is grant funded: https://www.library.illinois.edu/staff/administration/policies/gift_grant/
Campus policy and procedures
Management
Resources
Graduate Employee Organization (GEO): http://www.uigeo.org/
University Human Resources: http://humanresources.illinois.edu/index.html
Graduate College Information: http://www.grad.illinois.edu/
Graduate Handbook: http://www.grad.illinois.edu/gradhandbook
(Supervisor and Employee should initial this form)
Dates this checklist was reviewed Initials
Initials
Initials
Questions?
Phone Library Human Resources Office at 333-8169
Or visit http://www.library.illinois.edu/administration/human/
After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.
Thank you Rev. 08/115/2018