NEO Graduate Assistant Supplement

New Employee Orientation Checklist

Graduate Assistant Supplement

University of Illinois Library at Urbana-Champaign

Questions? https://www.library.illinois.edu/geninfo/library-organization/busoff/

Graduate Assistant                                                               Unit                                                    

Compensation

      Where to view contract: http://humanresources.illinois.edu/hr-professionals/labor-and-employee-relations/union-represented-groups/Bargaining-Agreements.html

      No time sheets submitted, unless you hold an additional hourly appointment

      Web time sheet instructions: https://www.library.illinois.edu/staff/bhrsc/human/students/ 

      Check the Library Human Resources website for informational forms: https://www.library.illinois.edu/staff/bhrsc/

      Pay date is the 16th of the month for the month immediately preceding, e.g. September 16 for August 16 to September 15:  Graduate Assistant Pay Schedule (PDF)

      Most GA positions are 9 month with no vacation accrual

      Sick leave – 13 non-cumulative and non-compensable days available per appointment year

      Current GA salary rates: Graduate Assistant Salary Rates (PDF)

      Tuition and partial fee waiver (check with Library HR and/or GSLIS): https://www.obfs.uillinois.edu/payroll/tuition-fee-waivers/

      Taxable tuition waiver over $5,250 per calendar year: Tuition Waiver Taxability (PDF)

       Withholding for taxable tuition waivers: http://apps.obfs.uillinois.edu/news/dsp_News.cfm?FY=2012&A=fc498754-2f34-4536-a56c-78e59b2a1d5e

 

 

Attendance

      Benefit usage reporting

      Your work schedule

      Unit coverage during breaks and on holidays: http://humanresources.illinois.edu/employees/resources/info-about-your-employment/campus-holiday-schedule.html

      Using sick leave, calling in sick, “requesting” sick leave when appropriate

      Tardiness

      Requesting leaves, forms required, FMLA, parental, bereavement

      Absences from regular duties, work related

      Inclement weather: https://humanresources.illinois.edu/assets/docs/Inclement_Weather_FAQs.pdf

      Breaks

 

 

Safety and Security

      Keys are distributed by Library Facilities and must be requested by your unit: https://www.library.illinois.edu/staff/facilities/keyrequest/

      Emergencies: https://www.library.illinois.edu/staff/facilities/emergency/

      Your responsibilities in your unit

__  BEAP (Building Emergency Action Plan) https://wiki.illinois.edu/wiki/pages/viewpage.action?pageId=146573515

__  EEP  (Employee Emergency Procedures) https://wiki.illinois.edu/wiki/pages/viewpage.action?pageId=123244939

__  Main wiki landing page- links out to BEAP, EEP, and Disaster Plans https://wiki.cites.illinois.edu/wiki/pages/viewpage.action?title=UIUC+Library+Emergency+Planning+and+Disaster+Response+Wiki&spaceKey=libemployees

__  Illini Alert sign up https://techservices.illinois.edu/services/illini-alert/details

__  Clery Act responsibilities http://police.illinois.edu/crime-reporting/clery-compliance/

 

Professionalism

      Ethics, campus policy, training, and requirements: http://www.ethics.uillinois.edu/

      Gift Ban policy: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2017/11/GiftBanPolicy.pdf

      Conflict of commitment and interest: https://research.illinois.edu/regulatory-compliance-safety/conflict-commitment-or-interest

      Workday expectations, your work day

      Confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html

      Research integrity and ethics: https://research.illinois.edu/regulatory-compliance-safety/research-integrity-and-ethics

      Service values: https://www.library.illinois.edu/staff/administration/policies/service_values/

      Principles on Academic Freedom: https://humanresources.illinois.edu/assets/docs/AHR/1940.pdf

      Statement on Professional Ethics (AAUP): http://www.aaup.org/AAUP/pubsres/policydocs/contents/statementonprofessionalethics.htm

 

Equipment, Supplies, and Property Use

      How the equipment budget works for the Library

      Requesting meeting room and instruction space: https://www.library.illinois.edu/staff/conferencerooms/

      Remote access to network resources

      Working from home: https://www.library.illinois.edu/library-technology/vpn/https://www.library.illinois.edu/staff/it/network-access-storage/server/

 

Communication

      Library Listservs: LibNews, LibFac, LibStaff: http://www.library.illinois.edu/systems/listserv.html

      Library Gateway: http://www.library.illinois.edu/

      Online Directory: https://www.library.illinois.edu/geninfo/staff-directory/

      Online Directory updates: https://www.library.illinois.edu/wp-training/contact-information-staff-directory/change-staff-name-address-and-phone-number/

      Telephone and Voice Mail, telephone number

      If you need to make long distance phone calls, contact your Unit Head.

      Library Staff website: http://www.library.illinois.edu/staff/

      Online Tracking Report Systems (OTRS): https://otrs-prod.library.illinois.edu/otrs/customer.pl

      Email alias, wiki, blog used by department

      Squirrel mail for departmental email service: https://www.library.illinois.edu/systems/cliffmail.html

      Growing People blog on staff training: http://libstaffdev.wordpress.com/

      LibChat Reference (request access via David Ward): https://illinois.libapps.com/libapps/login.php

      LibAnswers(contact RIS) http://faq.library.illinois.edu/

      PaperCut printing: https://www.library.illinois.edu/library-technology/print/

      Access to folders on the G Drive: https://www.library.illinois.edu/staff/it/network-access-storage/hgdrive/

      Permission to log OTRS tickets (requested by your department): https://www.library.illinois.edu/staff/it/service/otrs/

      WordPress access (requires training; requested by your department): https://www.library.illinois.edu/wp-training/

      LibGuides access (requires training). See your unit head or request from

infolit@library.illinois.edu

      Voyager Account (see the following web page for department to request accounts): http://www.library.illinois.edu/voyager/

 

Job Expectations

      Meet with your direct Supervisor

      Responsibilities of the Graduate Assistant

      Periodic review of progress

      Preservation/Conservation responsibilities

      Working with support staff

      Bargaining Unit information http://www.uigeo.org

      Other Graduate Assistant roles and responsibilities

      Library policies: http://www.library.illinois.edu/administration/services/policies/

      Maximum/minimum enrollment levels https://ischool.illinois.edu/academics/degrees/mslis/advising/registration/studentrecord

 

Benefits Information

      Student medical insurance under student status: http://si.illinois.edu/

      Vision plan: http://www.grad.illinois.edu/current/vision.htm

      Dental plan: http://www.grad.illinois.edu/current/dental.htm

      Parental leave: http://www.grad.illinois.edu/gradhandbook/

 

Performance Review and Evaluations

      Calendar for your Unit

      Graduate Assistant Evaluations and Exit interviews: https://www.library.illinois.edu/staff/administration/policies/ga_evaluation/

 

 

Grants

      Library policy and procedures, if your position is grant funded: https://www.library.illinois.edu/staff/administration/policies/gift_grant/

      Campus policy and procedures

      Management

 

 

Resources

      Graduate Employee Organization (GEO): http://www.uigeo.org/

      University Human Resources: http://humanresources.illinois.edu/index.html

      Graduate College Information: http://www.grad.illinois.edu/

      Graduate Handbook: http://www.grad.illinois.edu/gradhandbook

 

(Supervisor and Employee should initial this form)

 

 

Dates this checklist was reviewed                                      Initials                           

                                     Initials                           

                                     Initials                           

 

 

Questions?

 

Phone Library Human Resources Office at 333-8169

Or visit http://www.library.illinois.edu/administration/human/

 

After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.

 

 

Thank you                                                                                                        Rev. 08/115/2018