New Employee Onboarding Checklists

Updated Checklists Available

Over the past two years, Library HR has revised onboarding checklists for Civil Service, Academic Professional and Faculty employees (see below). To help clarify the onboarding process, these new checklists have separate versions for the supervisor and the employee.  They are listed in the table below in a printable .doc version.

The older checklists are also available below for roles such as  GA, unit head, supervisor, etc., but will be revised in the future.

New Forms to help coordinate with Library IT and Office of Library Facilities

In addition to the updated checklists, there are also 2 forms that help Library IT and Facilities prepare for new permanent and visiting Faculty, Academic Professionals, and Civil Service. These forms create tickets in the OTRS IT and Facilities queues.

1) Workspace Readiness Form. Supervisors, please fill this out as soon as you have approval to fill or search a position so that IT & Facilities have as much lead time as possible in case repairs or upgrades are needed to the workspace. The form is located here: go.library.illinois.edu/workspace_readiness

2) New Employee Starting Form.  Supervisors, please fill this out as soon as your candidate accepts the employment offer (this is also included as an item on the checklists below).  It collects specific information about the new hire’s name, start date, etc.  The form is located here: go.library.illinois.edu/new_employee

In addition, new employees may be interested in a Library Acronyms list.

For questions, contact Library Human Resources at libraryhr@library.illinois.edu.

 
Type of Checklist
New Civil Service Employee Checklist (Updated for 2021) For the employee (.doc) For the supervisor (.doc)
New Academic Professional Employee (Updated for 2021) For the employee For the supervisor
New Faculty Employee (Updated for 2021) For the employee For the unit-head
Graduate Assistant Supplement     htmlPdf
Student Assistant Supplement     htmlPdf
Supervisor Information     html,  Pdf
Unit Head     Pdf
Checklist for New Librarians and Others with Teaching Responsibilities: Information Literacy      html, Pdf
Division Coordinators  Pdf      html