GOBI Records


When looking at a title record in GOBI, you can garner a lot of information about the title – and whether you can order it through GOBI.  You can see the title’s availability and price, whether YBP is accepting orders for this title or whether YBP has those titles in stock; if a title is published or out of stock or we’ve already purchased it; etc.


  • We cannot purchase a title which has not yet been published.
  • Make sure, when you order, that the title is in stock.
  • Make sure that the title is not shipped, library open order, in process, or cancelled.
  • Verify whether you want an eBook or print copy, and then make sure you use the corresponding template and fund.

Print Title Records

For print title records, you will see a record similar to this.

title record print

1. US List shows the price of the title.

2. US Status will usually say either In Stock or Orders Accepted.

  • In Stock means that YBP has the title in their warehouse; this means we can purchase the item.
  • Orders Accepted means that YBP does not have the title in their warehouses but might be able to get the title.  You cannot order an item (particularly through approval funds) if the US Status is Orders Accepted.  You may monitor the item to see if it comes in stock, but Acquisitions will not order and pay for an item it is unsure will arrive.
    •   If you want a title that is not in stock, you can fill out the online order form and Acquisitions will determine where to purchase the book, and then do so.

3. Last Received YBP-US shows when YBP last received this item.  This can be an important indicator of whether the title will come back in stock.  A recent date indicates that the book is likely still in print and can be acquired, even if it isn’t in stock at the moment.

4. The right side of the record can display a variety of messages, including Slip Sent, Shipped to LibraryExportedAlternative EditionsLibrary Open Order, etc.

  • Slip Sent: This title was recommended per our approval plan.
  • Shipped to Library: We have purchased this title and should have received it (or will be receiving it promptly).
  • Exported: We have not purchased this title, but the record has been exported to the OPAC so that a patron can request that the title be purchased.  An old exported date may raise a few questions: why wasn’t this title selected and ordered earlier? why does your library want it now (request, new faculty interest, etc.)? As long as it’s not within a week of time you can export it again after checking cataloging to see if it hasn’t been cataloged.
  • Alternative Editions: The Library has purchased a different edition of this title.
  • Library Open Order: We have ordered the title but the item has yet to be shipped to us.
  • Cancelled: A previous order for this item was cancelled.

eBook Title Records

eBook title records are similar to print title records, with a few differences.

ebook title record

The record will note, in red, that the item is an eBook.

At the bottom of the record, you can see the eReader (Supplier) and user options (Purchase Option), as well as the prices.  Consider which eReader (for example, here, EBL, ebrary or EBSCOhost) is best.  Also, and more importantly, consider how many users will need access to this item at once.  If you expect this title to be used by a class, Acquisitions recommends Unlimited users.  If the title might be in higher demand but we cannot purchase unlimited users (whether the service is unavailable or cost prohibitive), you can purchase a Multiple User – often 3 Users – service.  If the title likely won’t see heavy use, the Single User Option (SUPO) or 1 User may be sufficient.