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Requesting Materials from Oak Street Library

Due to the nature of the high-density shelving arrangements at Oak Street Library, users are not able to browse materials at the shelf.

Many of the materials held at Oak Street Library are also available digitally.

All items shelved at the facility have a full bibliographic record in the Library’s online catalog and the location is clearly designated, including a note explaining how to request those materials.

If you come to the Oak Street Library and ask for an item, it is unlikely that we will be able to retrieve it for you that day. Please see below for how to request materials from Oak Street Library locations. If you need materials more urgently, please call us at 217-265-9476 and we will do our best to assist you.

 

Regularly Circulating Materials

About 90% of the items at Oak Street Library are part of the regular circulating collection. You can recognize them by the following location in the online catalog:

  • Oak Street Library [request online]

Library users request these items via the Library’s online catalog, and designate either a specific library pick-up location or ask to have the material delivered to their office via campus mail.

If you select “UIUC OAK ST. DESK” from the “Choose pick-up location” menu, the materials will usually be available to pick up at the Oak Street Library by the start of the next business day.

Otherwise, requested materials are retrieved from the shelves and put into the appropriate delivery service within one business day. The Library’s Shipping Department delivers books that have a departmental library or Main Library location designated as the pick-up point within 2 business days of a request being placed. When the item arrives at its designated pick-up location, library staff scans the item’s barcode and the requester’s “My Account” listing in the online catalog is updated immediately to reflect that the item is on hold for pick-up. This also triggers the queuing of an email pick-up notice, which should appear in the requester’s email account overnight.

The Library cannot guarantee a given turnaround time for items that are to be delivered to campus offices via the Campus Mail Distribution unit of Facilities and Services. While Oak Street staff retrieves the requested item, charges it to the requester’s account, and puts it into campus mail within one business day, Campus Mail Distribution delivery times may vary, as may the speed with which mail rooms located in non-library campus units deliver library materials to offices.

 

Special Oak Street Locations

Building Use Only

Some more vulnerable items may only be used in the Oak Street Library. Materials held in the following location are requested via the Library’s online catalog, but you will have to pick them up at the Oak Street Library service desk and use them in our reading room.

  • Oak Street Building Use Only [Choose pick-up: OAK ST]

When requesting these, you need to select “UIUC OAK ST. DESK” from the “Choose pick-up location” menu.

These materials will usually be available to pick up at the Oak Street Library by the start of the next business day.

 

Choose Pick-Up Location When Requesting

Materials held in the following locations are requested via the Library’s online catalog, but you will have to go to the appropriate departmental library to get the items.

  • Architecture & Art Oak Street [Choose pick-up: ART]
  • IAS Oak Street [Choose pick-up: IAS]
  • SSHEL Oak Street [Choose pick-up: SSHEL]

For example, if you want an item that lists “SSHEL Oak Street [Choose pick-up: SSHEL]” in the Location field, you need to select “UIUC SSHEL CIRC DESK” from the “Choose pick-up location” menu.

These materials will usually be at the pick up library in two business days.

Please contact the departmental library to find out whether these materials can be removed from the library or if they must be used on site.

 

Contact Staff to Request

To request materials from the following locations, you will need to contact the staff in the appropriate departmental library, who will place the request on your behalf.

  • Arch Res Ctr Oak Street [contact Archives staff to request]
  • Archives Oak Street [contact Archives staff to request]
  • Map Oak Street [contact Map Library staff to request]
  • Newspaper Oak Street [contact History staff to request]
  • Sousa Archives Oak Street[contact Archives staff to request]

For example, if you want materials that list “Archives Oak Street [contact Archives staff to request]” in the Location field, you need contact staff in the University Archives, and they will submit a request for the materials.

These materials will usually be at the pick up library in two business days.

These materials can only be used on site at the appropriate departmental library, where the staff are familiar with the special types of material held in these locations.

 

Click Link Below to Request

Materials from Rare Book Oak Street are requested through a special system.

  • Rare Book Oak Street [click link below to request]

If you see an item with this in the Location field, you should also see a “Related Information” field reading “Request the item for use in the Rare Book & Manuscript Library.” Please click this link and follow the steps.

These materials will usually be available at the Rare Book & Manuscript Library in two business days.

These materials can only be used in the Rare Book & Manuscript Library, where the staff will guide you in appropriately using the items.

If you find a record in the online catalog with this location and there is no request link below, please call us at 217-265-9476 and we will do our best to assist you.