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Media Circulation Policies

Media Circulation Policies



Loan Periods

Items in the Undergraduate Media Collection circulate to all patron types for a One Week loan.  Most items can be renewed 3 times. 

Media Reserve Items are restricted to in-building viewing only, unless being used by an instructor to teach a class.

Loanable Technology

Advance Bookings

To request an Advance Booking:

Faculty/Instructors who wish to make an Advance Booking for one or more titles should email a completed Advance Booking MS Word document to undergrad@library.illinois.edu.  Advance Bookings must be picked up in person at the Undergraduate Library Circulation Desk; campus mail delivery is not an option for media.

TA pickup - If not picking up the item(s) yourself, you should set up your TA (or the person who will pick it up for you) as a Proxy Patron.  Please see TA/Proxy Pickup below. 

Undergraduate Students who wish to request a Media Reserve title (only) for viewing at a specific time may do so in person at the Undergraduate Library Circulation Desk or by calling 333-3477. 

Advance Bookings appear in My Account, in the Request Information section at the bottom.


Loanable technology items and video games need to be returned to the Undergraduate Library Circulation Desk to avoid late fees and to sign for the return of the item(s). Media such as dvds, blu-ray and CDs  may be returned to a UIUC Library bookdrop.


Renewals of Undergraduate Media Collection items can now be made online using My Account.

To renew:

1.       Log in to My Account using your library borrower ID number (located on your I-Card, starting with 20111).
2.       The Items Checked Out section will list you will see a list of all items currently checked out to you.
3.       Place a check mark next to the item(s) you wish to renew, then click the Renew Selected Items button.
4.       If successful, the items status will change to Renewed, with the new due date listed.
5.       If unsuccessful, a message will appear stating "Item Not Renewed."  The item must be returned to the Undergraduate Library.

If a selected item cannot be renewed, the most likely causes are:

Media Reserve items cannot be renewed.

My Account

My account can be used to view a list of all media items currently checked out and their due dates, to renew media (as allowed) and to view or cancel booking requests.

First, log in to My Account using your library borrower ID number (located on your I-Card, starting with 20111).

The Items Checked Out section will list all items (media, books, etc) currently charged out.  This section will also enable you to renew media items, as allowed.  See Renewals for details.

The Request Information section will list all upcoming bookings that have been placed.

To Renew items, see the Renewal section above.

TA/Proxy Pick Up

Faculty/Instructors who want to have someone else pick up and charge their media items must first designate and authorize that person as a Proxy Patron.  You should allow 24-48 business hours for proxy authorization to be processed before a TA will be able to pick up (charge) media items in a faculty member's name.

To obtain authorization, the Faculty Member/ Instructor must complete and sign a "Proxy Form" available at the Undergraduate Library Circulation Desk or in the Main Circulation Office, Room 203 Main Library.   The application form requires identification numbers and signatures from both the faculty/instructor and the designated proxy patron.

To pick up and charge media items, the proxy patron must present a current I-card at the circulation desk and tell the staff member the name of the faculty/instructor for whom the booking was made.

 For complete information on Proxy Patrons, see Proxy Authorization

Fines and Fees

For billing questions, please contact uglcirc@library.illinois.edu

Late Fees, per item

Lost Item Fees, per item:  

For additional questions about the Media Collection and Media Circulation Policies, please contact the Undergraduate Library : 217-333-3477 or undergrad@library.illinois.edu



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