Make a Room Request Through Outlook 2016 Calendar

  1. In Outlook 2016 > Calendar go to HOME > New Appointment.
  2. In the Untitled – Appointment pop-up window, under the APPOINTMENT tab, select Invite Attendees.  The “To…” field will be added and the Location field will change slightly.
  3. Click the “Rooms…” button to the right of the Location field.
  4. In the Rooms pop-up window, type “library” into the Search box, this will display all of the Library rooms.  Note: If you are looking for Library – Van, you may need to switch the address book field (drop-down box to the right of the search box) to either All Equipment or Global Address List.
  5. Select the library room you want to request, then click “Rooms ->” and OK.
  6. The Scheduling Assistant is a good way to select the date/time and verify room availability, this can be accessed by clicking the Scheduling Assistant button in the MEETING tab.
  7. If you would like to add text to the meeting after you have selected the date/time, click the Appointment button.  Once everything for your meeting request is set, click “Send”.