September 28, 2018 Meeting of Executive Committee

Time and Location of Meeting

September 28, 2018

Agenda Details

Agenda

EXECUTIVE COMMITTEE

AGENDA

September 28, 2018

1:30-3:00pm

428 Library

 

 

 

  1. 2:10-2:30pm-Library as Catalyst Project: Framework – Tom Teper
  2. 2:30-2:50pm – ILS Coordination Team Description and Charge – Tom Teper
  3. Approve minutes – September 10
  4. Question Time
  5. Set Agenda for AUL meeting 10/8
    1. Library Building Project Update
    2. Staffing
  6. Position requests
  7. Personnel issue
  8. Committee Appointment Request
  9. Innovation Fund – see https://www.library.illinois.edu/staff/innovation-fund/
  10. New Committee Proposal, Committee membership
  11. Division question

Minutes Details

Minutes

EXECUTIVE COMMITTEE

MINUTES

September 28, 2018

1:30-3:00pm

428 Library

 

Present: John Wilkin, chair; David Ward, vice-chair; Mary Laskowski, secretary; Heidi Imker, Nancy O’Brien, Lynne Rudasill, Lynne Thomas; Visitor – Tom Teper; Recording – Kim Matherly

 

  1. 2:10-2:30pm-Library as Catalyst Project: Framework – Tom Teper

EC discussed the document and made suggestions. Tom will update the document and resubmit.

 

  1. 2:30-2:50pm – ILS Coordination Team Description and Charge – Tom Teper

EC discussed the membership. The charge will be posted for comment.

 

  1. Approve minutes – September 10

Minutes were approved as amended with a motion from Heidi Imker, seconded by Lynne Thomas.

 

  1. Question Time

John met with the Provost and spoke to him about the building project. They also discussed fund raising and the challenges for the Library: as a unit that doesn’t graduate students, we face restrictions on reaching out to alumni. The Provost will make sure that the Foundation knows the Library Building Project is a priority.

 

DPI committee – The Provost would like to create a campus level committee and has asked that the Library nominate a member for the committee. Heidi Imker has agreed to participate.

 

The Provost also asked John to give thought to major initiatives that would include the whole university and would focus on areas such as: smart communities, sustainability, food, culture, and technical innovation. John would like the Library to start thinking about how we might engage. He would like to see us be a significant part of these initiatives.

 

A question about committees was raised.

 

EC decided to implement office hours to give individuals a chance for additional input. There will be one office hour each month for the next three months. EC will then assess whether it will continue with the office hours.

 

There will be an article in the News Gazette on Sunday regarding the Library Building Project. Monday, the Library will post a press release and send out information about the website for the building project.

 

EC discussed a meeting Linda Smith held with search chairs to discuss ways to make sure we are attracting a diverse pool for our job openings. Library HR is the best place to pool the knowledge for where to post jobs that will attract a diverse pool. EC will ask Greg Knott and Jake MacGregor to come to a meeting to discuss how to improve searches.

 

  1. Set Agenda for AUL meeting 10/8
    1. Library Building Project Update
    2. Staffing

 

  1. Position requests

EC agreed that all positions should be filled.

 

  1. Personnel issue

EC discussed.

 

  1. Committee Appointment Request

This was deferred to another meeting.

 

  1. Innovation Fund – see https://www.library.illinois.edu/staff/innovation-fund/

EC will send out a call with a December 3 deadline.

 

  1. New Committee Proposal, Committee membership

This was deferred to another meeting.

 

  1. Division question

EC discussed.