September 27, 2021 Meeting of Executive Committee

EXECUTIVE COMMITTEE
AGENDA
September 27, 2021
1:30–3:00pm
Zoom Meeting

1. Approve minutes – September 13, 2021
2. Question Time
3. 5–year Review Committee Selection 
4. Innovation Fund Proposal
5. 2–2:30 Co–chairs/Chairs of LSSC and LCAP
a. AUL for User Services Discussion
b. Unit Head Review Process Revision
c. Status/Progress of Inclusion in Governance Task Force
6. Agenda for Annual Meeting with Tenured Faculty
7. Library Spaces Assessment Team Proposal
8. Discussion of Unit Head Review Timelines in General

EXECUTIVE COMMITTEE

Minutes

September 27, 2021

1:30-3:00pm

Zoom Meeting

 

EC Attendees: John Wilkin (Chair); Mara Thacker (Vice-Chair); Dan Tracy (Secretary); Kelli Trei, Chris Wiley, Joe Lenkart, Mary Laskowski, and Peg Burnette. Lucretia Williams, Recording

 

Invited Attendees: Jake MacGregor, Rachel Johns, John Laskowski, Erik Chapman, David Ward, Chris Prom, Tom Teper, and Sara Holder.

 

Meeting Documents: Unit Head 5-Year review process

 

1. Minutes – The September 13, 2021 EC meeting minutes were approved with minor edits upon the motion by Kelli Trei and second by Peg Burnette.

 

2. Question Time – The Dean updated EC on the following:

• AP Promotions – The process is moving forward. We are in the third round of this process and now out of the pilot phase now that the process has been updated and approved by IHR and the Provost’s office. The timetable was adjusted, and we are on target with the new schedule, in which promotions are finalized and effective in February. The new schedule is available at https://www.library.illinois.edu/staff/ap-promotional-process-page/
• Academic Program Review – Dean Wilkin, the AULS, and the Directors met with Bill Bernhard and Staci Provezis for a formal kickoff on the Academic Program Review process. They reviewed the formal process. Staci affirmed their commitment to a timetable with work beginning in January.

 

Dean Wilkin had a one-on-one meeting with the Provost about the review process and how the review can communicate a more nuanced view of the library to campus.

 

3. 5-year Review Committee Selection
   • Mara Thacker updated EC with the members who will be serving on the 5-year review committee for a faculty member.

 

4. Innovation Fund Proposal
   • EC reviewed an Innovation Fund Proposal and provided approval pending resolution of a final detail.

 

5. 2:00-2:30 Co-Chairs/Chairs of LSSC and LCAP and AULs/Directors
6. AUL for User Services Discussion – There was open and inclusive discussion with LSSC/LCAP, AULs/Directors regarding the search for the AUL for User Services and how we move forward with the needs filled by that position.
7. Unit Head Review Process Revision – EC, LSSC, and LCAP suggested some final revisions to be made to the updated Unit Head Review document for clarity. Dan Tracy and Peg Burnette will finalize the suggested changes to the five-year unit head review document and the send it to EC as a final draft. The new process will be used as of the latest assigned review committee.
8. Status/Progress of Inclusion in Governance Task Force – This was tabled for a future EC meeting

 

6. Agenda for Annual Meeting with Tenured Faculty
   • EC put forward discussion topics for the next Tenured Faculty Meeting. This will be scheduled late October or early November. Dean Wilkin asked EC to give him suggestions for somebody who can convene or coordinate the discussion of progression to full. Lucretia Williams will schedule the Tenured Meeting and send out calendar invites.

 

7. Library Spaces Assessment Team Proposal – This was tabled for a future EC meeting.

 

8. Discussion of Unit Head Review Timelines in General – This was tabled for a future EC Meeting.

 

Meeting adjourned at 3PM.