September 14, 2015 Meeting of Executive Committee

John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Mary Laskowski, Lori Mestre, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Sarah Williams; Visitor – Cindy Ingold; Recording – Kim Matherly

1.   1:30-2:00-Cindy Ingold – ClimateQual
The working group is finished and is waiting for a response team to be appointed before they move forward.

EC discussed the report with Cindy. The report is helpful and reflects primarily positive aspects of our organizational climate. Some areas need attention and will require further discussion. The Library can improve in these areas, overall.

ARL encourages the Library to have a follow-up call with them, to discuss any questions we have.

2.   Approve minutes from September 8
Motion to approve with changes by Kirstin Dougan, seconded by Nancy O’Brien.

3.   Question Time
Lori acknowledged JoAnn’s new role. Even though JoAnn is eligible to stay on EC, she is choosing to step down. Mary Laskowski has agreed to serve as the secretary for EC for the rest of the academic year. NEVP will run an election to replace JoAnn.

A news story noted that the hiring freeze implemented on July 2 would continue. We did touch base with the Provost’s office to make sure this does not affect our hiring and it doesn’t. It applies only to University administration and not the campuses.

EC discussed that some of the Administration pages are outdated; pages often used internally for information. The Web Content Team is working its way down through the many levels of web pages and will make a recommendation as to how the Library can systematically keep the pages updated.

John discussed a blind graduate student who is having issues with access to some of our resources. The Library will be committing some resources to deal with her needs, but also to make information available to all blind students.
The question came up as to whether the Mortenson Center should/could be included in the International Studies Division. Clara Chu, as a faculty member, has been assigned to the International Studies Division. The issue of divisional structure will be added to a later agenda.

4.   Agenda – AULs at 9/28 meeting
a.   AULs w/Greg – RDS/Business Office Data Analyst position – set of needs we are trying to address and the right skill set for addressing them.
b.   Budget reduction and implementation and how that’s going – complaints about hours, other things 
 
5.   Forum on specialized faculty – structure of forum, survey
EC discussed the survey and the best way to send it out to the faculty and APs. They also talked about the agenda for the forum.

JoAnn will stay on the Specialized Faculty Task Force, but also suggested that Mary Laskowski be added, since Susan Avery will be going on sabbatical.

6.   ClimateQual Team charge, membership
EC discussed the membership and charge. John will meet with Cindy Ingold to discuss the membership.

7.   Budget planning for next year
Deferred to another meeting.

8.   Job description

Deferred to another meeting.