September 12, 2022 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

September 12, 2022

1:30-3:00pm

Zoom Meeting

 

1. Approve minutes – August 22, 2022
2. Question Time
3. Personnel issues
4. Named professorships
5. Dual career hire
6. Math/CS librarian search committee
7. FRC scoring
8. University Archivist search
9. Interim University Archivist
10. LSSC/LCP Agenda topics for the next EC meeting
11. 2:30-2:55 AULs/Directors

EXECUTIVE COMMITTEE

Minutes

September 12, 2022

1:30-3:00pm

Zoom Meeting

 

Attendees: John Wilkin (Chair); Mara Thacker (Vice-Chair), William Maher, Chris Wiley, Joe Lenkart, Sarah Williams, Kirstin Johnson, Myung-Ja Han, and Kelli Trei. Lucretia Williams; Recording

 

Invited Attendees: Sara Holder, David Ward, Mary Laskowski, and Tom Teper.

 

Meeting Documents:

 

1. Minutes – The August 22, 2022, minutes were approved upon a motion from William Maher, which was seconded by Joe Lenkart.

 

2. Question Time – Dean Wilkin updated EC on the following:
   • The library will have a new roof paid for by the university on the main library. It will be on the East West section where there have been leak problems over a long period of time. The design phase will wrap up in December/January and they’ll move into construction after that.
   • Dean Wilkin met with the new CIO Mairéad Martin and she is very supportive of the work at the Library.
   • The Council of Deans’ retreat was on Friday, September 9, 2022. COD focused primarily on efforts leading up to the strategic planning that the university will do. There will be a strong focus on recruitment and retention of all underrepresented minority students, focusing on Diversity and success; underrepresented student groups focus on climate culture retention and recruitment with no specific groups being highlighted.

 

3. Personnel Issues – EC had some robust confidential discussions around faculty personnel issues.

 

4. Named Professorships –
   • EC reviewed and discussed Provost Communication 6 as it notes: named faculty appointments are intended to signify a distinction beyond that implied by the professorial rank. Dean Wilkin announced the library faculty member who will be the named the Associate Professor in the Avner position.
   • The Dean discussed the process for consultative review of nominations for the Berthold professorship as detailed in compliance with the Provost Communication #6.

 

5. Dual Career Hire – Dean Wilkin updated EC on the status of a Library Dual Career Hire vacancy.

 

6. Math/CS Librarian Search Committee – EC appointed member for the Math/CS Librarian Search Committee. Lucretia Williams will reach out to the appointed to see if they would agree to serve and then report back to EC.

 

7. FRC Scoring – EC is encouraging a conversation between FRC co-chairs and Sara Benson on the topic and EC will hear more later. Mara Thacker will email Sara Benson and FRC co-chairs to encourage them to have the conversation and follow up with EC if they develop a more fulsome proposal.

 

8. University Archivist Search – This topic will be postponed until a future EC meeting.

 

9. Interim University Archivist – EC will need a process to appoint an interim university archivist for the period between William Maher’s retirement and the appointment of a new university archivist. And subsequently, EC will be appointing a search committee for the university archivist.

 

10. LSSC/LCP agenda topics for the next EC Meeting – EC Secretary Sarah Williams will reach out to the LSSC/LCP Co-chairs for agenda topics for discussion. EC looks forward to meeting with them.

 

11. 2:30 – 2:55 AULs/Directors –Sara Holder briefed EC on a position description. Dean Wilkin suggested if there is any feedback from EC to please submit by Monday, September 19, 2022.

 

Mary Laskowski —

• Working with Lucretia Williams with Interfolio and the promotion and tenure cases for the fall. To date everything is moving forward in the Interfolio system.
• Meeting with all the faculty interested in taking a sabbatical in the next go around.
• Working on share print programs, alongside with Tom Teper and MJ Han.

 

David Ward and Sara Holder –

• Updates on the numbers of space usage in The Orange Room. There was about 5700 for August 22^nd through August 31, 2022.
• The Space Task Force is meeting on Thursday. There are two studies planned for meeting with students to find out about their space needs – one with photovoice methodology and one with focus groups. David is currently working on an IRB for those projects and hopes to get that moving forward and then begin recruitment this fall.

 

Tom Teper –

• The building project is moving along, and we’re cleared to begin moving into construction documents.
• There have been some very productive meetings with those who oversee the Morrow Plots and the observatory about the lighting plans for the building.

 

Meeting adjourned at 3PM.