October 26, 2015 Meeting of Executive Committee

1.       Approve minutes from October 12
2.       Question Time
3.       MPAL Search
4.       Budget planning for next year
5.       Hiring plan call
6.       Ad Hoc Task Force – Open Access Policy
7.       Charge a task force to investigate the future of reserve services
8.       CAPT Charge
9.       Updated job description and title change
10.      Collection Management and Planning Working Group
11.      PRC for faculty member 
12.      Prom innovative fund report
13.      Division Coordinator Grad Hourlies
14.    Government Information Services Advisory Committee-membership

John Wilkin, chair; Kirstin Dougan, vice-chair; MJ Han, Mary Laskowski, Lori Mestre, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Sarah Williams

1.       Approve minutes from October 12
Minutes were approved with a motion by Lori Mestre, seconded by Lynne Rudasill.

2.       Question Time
John has been having conversations with CITL about their use of space in the Library. Those talks continue, but things are moving slowly. Most CITES units associated with CITL have been completely moved out of Technology Services. ATLAS is leaving LAS and moving into CITL and they are looking for a home. Their needs are probably too great and too substantial for the space we have.

Kirstin will send Lisa Hinchliffe EC’s feedback on the Strategic Plan.

The Council of Deans discussed the Internal Review Board (IRB). The current release forms don’t allow for audits to research involving human subjects. IRB will be making changes in their practices to solve this issue.

President Killeen is interested in mounting a CMER program for University.

The results from the Specialized Faculty survey will be sent out to LibNews.

3.       MPAL Search
EC determined that this position should be replaced by a full internal search. John will ask Tom Teper to send EC a recommendation for the search committee.
 
4.       Budget planning for next year
John has begun working with the Cabinet on projected budget reductions for next year. We should plan for reductions at the same level as the past year (approximately $900,000). There will be some central funds, but not to the same extent as last year. The Cabinet is putting numbers together and John will bring them back to EC. In order to have a preliminary sense of where we are, the AULs will work with their areas and report back. The plan is that these conversations will take place in November and December. Then, John would like to be able to share implementation plans more broadly before faculty leave in the spring, so we can implement the plan before July 1.

A personnel issue was discussed.

5.       Hiring plan call
Dean Wilkin and EC have decided not to submit a February hiring plan. Instead, EC will identify critical positions, and the Dean will request approval from the Provost to move forward with these on a case by case basis. EC will likely put out a call for positions to be included in the spring hiring plan (due to campus in June, the call will be made March).

The decision to sit out this round of hiring requests is due in large part to the current budget situation and campus climate. The Library has been more fortunate than other colleges recently in having our positions approved and given the current lack of a state budget, campus will likely be hesitant to approve many positions. This also allows us to align our hiring priorities closely with the Library strategic framework, which will be shared with the Library soon.

6.       Ad Hoc Task Force – Open Access Policy
EC approved the task force to consider the Library’s positon around open licensing of the content it produces as a matter of course in its work. EC would like Aaron McCollough to chair the task force and to submit a charge to EC.

7.       Charge a task force to investigate the future of reserve services
EC approved this task force.

8.       CAPT Charge
The charge will be posted to the EC website for comment and will be added to a Faculty meeting agenda.

9.       Updated job description and title change for a faculty member
This was approved by EC.

10.      Collection Management and Planning Working Group
EC approved this working group.

PRC for faculty member 
EC made a recommendation.

12.      Prom innovative fund report
EC accepted the report and thanks Chris.

13.      Division Coordinator Grad Hourlies 
This will be part of the budget discussions.

14.      Government Information Services Advisory Committee-membership

EC made recommendations for replacing two members who have resigned.

 

 

10/16/15 – Approved position description for Head, Reference and Information Services

 

10/19/15 – Approved removing Jemma Ku, ex officio IT Liaison from User Education Committee in favor of broader communication from the Web Team to the Library as a whole

 

10/20/15 – Approved new chair for the Classics and RIS Librarian search committee