October 24, 2016 Meeting of Executive Committee

1.   1:30-2-AULs
a.   Endowment Principles – Tom
2.   Approve minutes from October 3
3.   Question Time
4.   Feedback – Report of the TF to investigate the future of reserve services
5.   Feedback – Recommendation for AP Promotion
6.   Discussion of Standing EC Policy (Confidentiality of Reports Submitted to the Library Executive Committee)
7.   The University Library Shaping the Globalized Campus
8.   Residency Program Implementation Group – Discussion, Woodard’s request

John Wilkin, chair; Nancy O’Brien, vice-chair; Mary Laskowski, secretary; Kirstin Dougan, Lori Mestre, Bill Mischo, Ellen Swain; Visitors-JoAnn Jacoby, Beth Namachchivaya, Tom Teper; Recording-Kim Matherly

1.   1:30-2-AULs

a.   Next steps regarding the Interim Head, Scholarly Communications and Publishing (SCP)

Karen Hogenboom is the chair of the search committee for the permanent position.

b.   Endowment Principles – Tom
John met with Tom and Scott Koeneman to discuss balances in endowment funds. We need to be more aggressive in spending these funds. We can’t sit on balances.

John, the AULs and EC had a few suggestions for changes in the document Tom presented. Tom will make changes and send the document back to EC.

2.   Approve minutes from October 3
Minutes were approved with a motion by Nancy O’Brien, seconded by Mary Laskowski.

3.   Question Time
John went to San Francisco for Illini Days. Andreas Cangellaris spoke about the Design Center, funded by Siebel, and mentioned Grainger’s IDEA Lab as part of the larger design-oriented strategy.

A personnel issue was discussed.

Nancy suggested sending out the document on benefits for Library emeritus before the faculty meeting. Other members agreed.

John, Harriett Green, and Dan Tracy went to DC for the ARL Academy for Digital Humanities. The focus was on training for people charged to focus on digital scholarship. The first training session will take place next June at Boston College.

4.   Feedback – Report of the TF to investigate the future of reserve services
EC discussed the impact this would have on different departments in the Library. EC accepted the report and approved the recommendation to discontinue the e-reserve service with a motion from Nancy O’Brien, seconded by Lori Mestre. Mary Laskowski has agreed to develop the implementation plan.

5.   Feedback – Recommendation for AP Promotion
John stated that this topic is important and the discussion should include all EC members if possible, so deferred to another meeting.
 
6.   Discussion of Standing EC Policy
EC discussed more changes for the document. Kirstin will make the changes and send it out to EC.
 
7.   The University Library Shaping the Globalized Campus
EC discussed the document and will post for comment.

8.   Residency Program Implementation Group – Discussion, Woodard’s request

EC discussed the group’s request for an extension and agreed that a mid-February deadline is acceptable for the Residency Program Implementation Group.

 

Regarding the “core search committee” the Executive Committee believes the composition will depend somewhat on the group’s recommendations. Since EC has now identified four positions for the initial program, there could be a core search committee that pulls in experts for the specific positions. Or, there can be a core group serving on multiple search committees. This is something the group can discuss. The Executive Committee does not have search committee members identified for the spring 2017 residency program.