October 13, 2014 Meeting of Executive Committee

Time and Location of Meeting

October 13, 20141:30 pm - 3:00 pm 428 Main Library

Agenda Details


1. 1:30-2:00-Specialty Faculty Task Force –

Tom Habing, JoAnn Jacoby, Mary Laskowski, Bill Mischo

2. Approve Minutes from September 22

3. Question Time

4.  PRC replacement  Harriett Green

5.  Next steps – Salaita impact on Library

6.  Next steps – Organizational Document

7.  Library Technology Prototyping Service Assessment Report

8.  Strategic Plan

Minutes Details


John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Lori Mestre, Lynne Rudasill, Jennifer Teper


1.                  1:30-2:00-Specialty Faculty Task Force – Tom Habing, JoAnn Jacoby, Mary Laskowski, Bill Mischo
The Specialty Library Task Force brought their comments to the EC for discussion. There are strong pros and cons for moving forward on a decision regarding the changes brought about by Provost’s Communication 25 regarding non-tenure track specialized faculty. The consensus of the EC was to take the comments and issues to the faculty for discussion at the November Faculty meeting.

2.                  Approve Minutes from September 22
Approved as amended – Dougan moved
3.                  Question Time

Two personnel issues were briefly discussed. This included crafting a plan for backfill related to a recent resignation from the Library and a request to convert to tenure-track a recent visiting request that has gone to the Provost. There was also a brief discussion about the need to foster opportunities for mid-career progression and professional development. It may be possible to provide more supervisory and budgetary responsibilities for individuals through program development.

Suzanne Chapman and Aaron McCullough from Michigan are coming to visit Illinois.
Their work focuses, respectively, on UX and publishing in the library. Dean Wilkin would like individuals from the Library who are interested to be included in discussions with the visitors if possible.

Dean Wilkin just returned from the HathiTrust partners meeting and ARL meetings. HathiTrust is working on bylaws revisions. The ARL meeting focused on some restructuring, accessibility, copyright. and diversity, and included an excellent session on research data services, with Heidi Imker as one of the presenters.

Jennifer Teper and Dean Wilkin will make sure “Russian” gets added back to the East European and Eurasian position.

Approved HathiTrust Research position, will defer Visiting Reference Librarian position until we find out if we can get approval to make it permanent.
4.                  PRC replacement 
A member was asked to serve.
5.                  Next steps – Salaita impact on Library
EC was asked to collect examples of impact on the Library. For example, an RBML speaker withdrew from a program and there was approximately a 5% withdrawal rate from the Library Research Seminar, we should collect other examples. Kirstin Dougan will create a web form to collect this information, focus specifically on Library impacts.
6.                  Next steps – Organizational Document
Feedback at the faculty meeting was encouraging. It may be time to move forward, with an eye to what we want to implement and then adjust as needed. The Dean and the EC need to look a bit at how to assess and evaluate the changes to inform future adjustments. We will have focused conversations at faculty meetings to check in on how it is working and receive input on progress toward desired outcomes in specific areas, e.g., communication, decision-making, organizational planning, vision.
7.                  Library Technology Prototyping Service Assessment Report
Deferred until next meeting.
8.                  Strategic Plan


Dean Wilkin has started conversations with AULs and needs someone to lead that effort. Dean Wilkin has asked Lisa Hinchliffe, who led a Strategic Planning process at ACRL, to put together a proposal for how to move forward.

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