May 2, 2016 Meeting of Executive Committee

1.   Approve minutes from April 11
2.   Question Time
3.   Agenda – AULs at 5/9 meeting
a.   Hiring plan and framework for strategic action
4.   Residency Program Working Group Report
5.   Marketing & Communications Strategy Working Group Charge
6.   Interim RBML
7.   Replace Hotchkiss on Full FRC
8.   PRC for faculty member
9.   Privacy Policy – feedback

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary; MJ Han, Lori Mestre, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Sarah Williams, Recording – Kim Matherly

1.   Approve minutes from April 11
Minutes were approved by a motion from Lynne Rudasill, seconded by Sarah Williams.

2.   Question Time
John reported on the discussions at the ARL meeting regarding the Max Planck Institute proposal for Transition to Open Access. This proposal for reshaping the publishing system being considered internationally. US and Canadian support has been tepid, though some US economists have been supportive.

The Library group working with the College of Medicine will be sending an update to EC in the near future.

Two personnel issues were discussed.

The comment was made that there needs to be regular updates sent out in regards to the corridor resurfacing and door replacements.

3.   Agenda – AULs at 5/9 meeting
a.   Hiring plan and framework for strategic action
 
4.   Residency Program Working Group Report
The report will be posted for comments.

5.   Marketing & Communications Strategy Working Group Charge
This will be posted for comment.

6.   Interim RBML
Nancy and Mary, with input from RBML, will craft a job description for an interim appointment for EC to review. An interim director will need to be appointed while the search to fill the vacancy on a permanent basis is underway. Once there is an updated job description for the interim position, a call will go out to the Library for nominations, including self-nominations.

7.   Replace a faculty member on the Full FRC and on a PRC.
Nominations were made.

8.   PRC for faculty member 
Nominations were made.
 
9.   Uni High Librarian
John will talk to the Provost about fast tracking the replacement for this position. Search committee membership was discussed.

10.  Privacy Policy – feedback

There was no feedback on the posted policy. It will now be sent to AC for feedback.