March 8, 2021 Meeting of Executive Committee

Time and Location of Meeting

March 8, 20211:30 pm - 3:00 pm Zoom Meeting

Agenda Details




March 8, 2021


Zoom Meeting


  1. Approve minutes – March 1, 2021
  2. Question Time
  3. Questions/Topics for LCAP and LSSC for Next Meeting
  4. 2-2:30 AUL’s/Director
  5. Innovation Report PRC Assignment 

Minutes Details




March 8, 2021

1:30-2:30 pm

Zoom Conference Call


Attendees: John Wilkin (Chair); Bill Maher (Vice-Chair); Jennifer Teper, Mara Thacker, David Ward, Peg Burnette, Dan Tracy, Mary Laskowski, and Kelli Trei. Lucretia Williams; Recording


AULs/Director present: Tom Teper, Chris Prom, Sara Holder.



  1. Minutes of the March 1, 2021 EC Minutes were approved with changes upon the motion by Mary Laskowski and seconded by Kelli Trei.


  1. Question time – Dean Wilkin updated EC:
  • Voluntary Retirement Program: The Dean discussed one of the planned retirements and related plans.
  • Campus plans for summer and fall 2021 classes. Dean Wilkin assumes that classes will be hybrid in some form. There hasn’t been clear discussion about the status of summer camps, but at least some have sent notices about virtual camps.
  • Grainger, Undergrad, and Marshall Gallery plan to continue operating services as we are now with slightly different hours during summer.


  1. Questions/Topics for LCAP and LSSC for next EC meeting – EC would like to discuss the following topics with LCAP and LSSC.
  • Continued discussion on inclusion in administration and governance.
  • General Updates.


Dan Tracy will contact LSSC and LCAP Chairs on the topics they will need to present at the next EC LSSC/LCAP meeting on Monday, March 22, 2021.



  1. AULs/Director updates –


  • AUL and Director Annual Report deadlines and deliverables have all been confirmed. EC will provide an evaluation to the Dean that summarizes feedback, and the Dean then discusses with the AULs and Directors.
  • Related to the Main Library/UGL Integration work:
    • The initial report to the library went out Friday, March 5. Some early feedback from preliminary reports showed some confusion over the group’s scope (e.g., the idea that we are analyzing and recommending changes to consultation and programming practices/events across the whole library system, whereas we are actually only considering the practices and events that are currently happening out of UGL).

In addition to the feedback form included in the LibNews email outlining preliminary recommendations, all of the subgroups will be sending open invitations to attend one of their upcoming meetings to provide feedback and ask questions. The next steps will be to incorporate feedback and revise the report into a version to share with campus.

  • Phase 5 planning is underway and a survey has gone out to unit heads. Fulfillment planning for fall will start soon and will likely have a lot of contingencies. We should be looking at mental health issues related to the transition as we consider different staffing models.
  • Tom: A press release is being prepared for announcement of the architect engineer for the Special Collections Building. We are likely to start a trial of Cadre (a shared data environment) on March 15.


  1. Innovation Report – EC appreciated this further iteration of the topic that was discussed at a previous EC meeting.


  1. PRC Assignment – EC appointed the PRC for a new Library faculty member. Lucretia Williams will reach out to those appointed and inform EC of their decision.


Meeting adjourned at 2:30 pm so that the elected EC members could discuss the process for the standard annual review of the Dean.