June 8, 2015 Meeting of Executive Committee

1.                  Approve Minutes from May 11 and June 1
 
2.                  Question Time
 
3.                  Budget Reduction Plans
 
4.                  Agenda items for next meeting with AULs (6/22)
 
5.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions
 
6.                  Hiring Plan
 
7.                  Innovation Fund Final Report from Hahn, Avery

8.                  Privacy Policy Implementation Team charge
 
9.                  Committee Assignments

John Wilkin, chair; Kirstin Dougan, vice chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Jennifer Teper, Sarah Williams; Recording – Kim Matherly

1.                  Approve Minutes from May 11 and June 1
The 5/11 minutes were approved with a motion by Kirstin Dougan, seconded by Jennifer Teper. The 6/1 minutes were approved with a motion by Jennifer Teper, seconded by Kirstin Dougan.
 
2.                  Question Time
A personnel issue was discussed.

EC discussed the benefits and costs of doing internal searches/hires.

Council Of Deans – The Provost, in recognition of problems created by the uncertainty of the budget process, has shared more of his process and thinking. The Provost heard very clearly that the deans believe we should be planful and working with specific expectations instead of waiting and seeing based on what the legislature or University Administration might do.

EC discussed posting more documents for input from the faculty, when the agenda is posted and trying to post the agenda by the Thursday before the meetings.

Coordinator titles. EC discussed this and Kirstin Dougan and Bill Mischo will work on a document that will include APs and bring it back to EC.

3.                  Budget Reduction Plans
John discussed the plan with EC. He will also discussed the plan with AC at the June 16 meeting.

4.                  Agenda items for next meeting with AULs (6/22)
a.      Reductions in each area – Beth, Sue, Tom
b.      Final hiring plan ranking – Beth, Sue, Tom
c.       Research update – Beth
d.      Head, Scholarly Commons – Beth
e.       User Services Update – Sue
f.       Division Coordinator Grad Hourlies – Sue
g.      Collections and Technical Services Update – Tom
 
 
5.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions
Deferred to next meeting.
 
6.                  Hiring Plan
 
a.      Scholarly Commons, Head – internal?
EC discussed this position, along with others.
 
7.                  Innovation Fund Final Report from Hahn, Avery
Accepted.

8.                  Privacy Policy Implementation Team charge
Accepted.
 
9.                  Committee Assignments
Deferred to another meeting.

6/4/15 – approved the Integrated Digital Content Management proposal

6/8/15 – approved Repository Services Coordinator job announcement