July 3, 2017 Meeting of Executive Committee

1. 1:30-2-L-CAP update – how often should they meet with EC, should there be an assessment of the committee
2. Approve minutes from June 27
3. Question Time

Bill Mischo, chair; Nancy O’Brien, vice-chair and secretary pro tem, Kirstin Dougan, MJ Han, Lori Mestre, Ellen Swain; Visitors – Sarah Christensen, Josh Harris, Susan Schnuer

1.   1:30-2-L-CAP update – Sarah Christensen, Josh Harris, Susan Schnuer
EC met with L-CAP members to discuss how L-CAP is progressing, how frequently EC should meet with L-CAP, and whether a committee assessment would be useful.  Bill Mischo noted that according to the 2015/2016 DMI data, there are 75 faculty and 81 AP positions in the Library. Josh Harris reported on the assignment of ranks to AP personnel, and that the process was reasonably smooth. Susan Schnuer affirmed that positive responses mentioned the transparency of the process, having input, and the opportunity to reflect on the process and individual positions. Next steps include developing a schedule for promotions since 65 APs were placed in the same rank and it would not be possible to review them all in a single year. A continuing focus will be on communication and building community within the AP ranks. Sarah Christensen mentioned that a mentoring program is being developed and that elections will be held in summer 2017 for L-CAP. A survey is planned as well, and EC suggested that use of investigation time be included as a question, and that the survey can form the basis of assessing the effectiveness of L-CAP. L-CAP will provide EC with the number of AP position in various units. Future meetings will be held with EC and L-CAP representatives at least once per semester and summer.

2.   Approve minutes from June 27
Approval of minutes was deferred in order for Bill Mischo to revise section 3 regarding the MOU and College of Medicine to clarify that the MOU refers to the agreement with UIC. Other changes were previously tracked in the draft version.

3.   Question Time

Kim will be asked to set up interviews as soon as possible for the interim AUL for User Services position, preferably during the week of July 10. Lori volunteered to develop a set of questions for the interviews.

A position description was reviewed.

Bill reported that the tuition revenue is helping to keep the campus functioning but there are concerns that allocations from programs with higher tuition revenue to those with less are problematic in how it affects program quality. The Library budget continues to decrease.

A position proposal was reviewed.

Call for interim head of the Undergraduate Library. Mary and Nancy will develop a call for an interim head, send it to Bill for review, and then it will be sent out for response.  Lori’s last day is September 15.