February 9, 2015 Meeting of Executive Committee

Time and Location of Meeting

February 9, 20151:30 pm - 3:00 pm 428 Main Library

Agenda Details


1.                  1:30-2:00 – Cindy Ingold – ClimateQual
2.                  Approve Minutes from January 26
3.                  Question Time
a.      EC Office Hours
4.                  Agenda items for next meeting with AULs (2/23)
a.      CAPT restructuring
5.                  PRC for faculty member
6.                  AUL Annual Reporting/Evaluations
7.                  Privacy Policy Working Group Report

Minutes Details


John Wilkin, chair; Kirstin Dougan, vice-chair, JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Jennifer Teper; Visiting – Cindy Ingold; Recording – Kim Matherly


1.  1:30-2:00 – Cindy Ingold – ClimateQual

Cindy came to talk about the ClimateQual survey the Library is doing February 24. Cindy has been visiting division meetings and units to discuss the survey. We are doing the survey, which comes from ARL, because we’ve talked about doing one for the past several years and John wants a benchmark where we are in terms of climate and diversity, as well as identify any areas requiring attention.


The survey will take 20-50 minutes, and time taken to complete the survey is considered work-time. The survey must be done all at the same time, so Cindy will reserve rooms in main, Grainger, and ACES, where employees can go to do the survey, uninterrupted. This of course will have to be approved by supervisors.


John will be sending out an email explaining the survey and strongly encouraging employees to take the survey.


2.  Approve Minutes from January 26

Minutes were approved with changes by a motion from Kirstin Dougan, seconded by Lynne Rudasill.


3.  Question Time

Kirstin will look at the feedback from the survey regarding the impact of the Salaita case on the Library and report at the next meeting.


a.  EC Office Hours

John would like EC to try doing office hours again, one time per month. Kim will get a schedule set up.


EC discussed two personnel issue.


At this time there is not a hiring freeze, but only replacement positions were allowed on the hiring plan. There is not a salary freeze, but no mid-year equity adjustments will be allowed, unless as part of a retention. Look for opportunities to support cluster positions that might come forward.


The hiring plan has gone forward to the Provost and John has asked for a quick approval due to the importance of some of the positions. The budget document is almost ready and John will share it with the Senate Committee on the Library, tomorrow.


An additional personnel matter was discussed.


For information regarding Connections Illinois Research, contact Beth Namachchivaya.


Ithaca grad student survey – Lisa Hinchliffe will be asked for an update.


Travel for ALA – Greg reports that we have sufficient non-state funds to cover travel for ALA. It’s prudent to put off making plans unless there are very compelling reasons (e.g., planning around committee work).


4.  Agenda items for next meeting with AULs (2/23)


a.  NSM update – Sue

b.  Hiring update – Tom

c.  CAPT restructuring

d.  Strategic Plan


5.  PRC for Faculty member

Two faculty were nominated to serve.


6.  AUL Annual Reporting/Evaluations

EC talked about the information the AULs report and the best way to receive input from the Library. The reports will be due March 15.


7.  Privacy Policy Working Group Report

John acknowledged the hard work that went into the report. EC did not have time to discuss the report and this will be added to another agenda.