February 8, 2016 Meeting of Executive Committee

1.   1:30-2:30 – AULs
a.   Next steps for items from the retreat
2.   Approve minutes from February 1
3.   Question Time
4.   Moving forward with ClimateQual recommendations
5.   PRC faculty member
6.   Membership for TF to Create a Promotional Path for APs in the University Library
7.   Divisional Structure
8.   University Library Zero Percent Appointments policy

John Wilkin, chair; Mary Laskowski, secretary; MJ Han, Lori Mestre, Bill Mischo, Nancy O’Brien, Sarah Williams; Visitors-JoAnn Jacoby, Beth Namachchivaya, Tom Teper; Recording-Kim Matherly

1.   1:30-2:30 – AULs
a.   Next steps for items from the retreat
EC and the AULs discussed the best way to share the retreat documents with the Library. Individuals names will be redacted, and library employees will have access to the otherwise raw data within the next couple of weeks and have a period of roughly ten days to review and submit additional comments and ideas.

The AULs will continue to discuss priorities with EC throughout March and begin formulating next steps. In May, the AULs will finalize the recommendations for action and share those with EC. These discussions will also help to inform the hiring plan.

2.   Approve minutes from February 1
Approved as amended with a motion by Nancy O’Brien, seconded by Lori Mestre.

3.   Question Time
Innovation Fund – After consultation with EC, and in light of both the budget and the number of outstanding proposals funded in the last cycle, we are canceling the June round of Innovation Fund proposals and deferring consideration until the next scheduled deadline in December.

Budget instructions were received and are straight forward. They are consistent with what the Provost and John talked about. The Library has a good handle on the budget. The Library has already done the bulk of the work, identifying reductions at 3, 5, and 7 percent. The Provost’s deadline is March 28 and John and the AULs will have a draft document to share with EC before the. Planning is also underway to accommodate a cash recision and model possible reductions to the collections budget.

In regards to emeritus faculty, EC would like to talk further about what benefits emeritus have in the Library and this will be added to a future agenda.

4.   Moving forward with ClimateQual recommendations
As Dean, John will own this. He met with Cindy Ingold and she’ll be his designee. John and Cindy will have monthly meetings and work on the recommendations from the task force. John will post their progress in LON.
 
5.   Replace a member on faculty PRC
A name was suggested.

6.   Membership for TF to Create a Promotional Path for APs in the University Library
The task force recommendation is for the Dean to send out a call for self-nomination of additional interested members. John will do that.
 
7.   Divisional Structure
In regards to which division a faculty member will be a part of, the Bylaws state “Faculty members in units not assigned to a Division who are not an Assistant/Associate University Librarian, or a staff director, shall be assigned to a Division by the University Librarian. Faculty members in the same unit shall always be assigned to the same Division.”
 
8.   University Library Zero Percent Appointments policy

This will be discussed at the faculty meeting on Wednesday.

2/3/16 – approved Visiting Digital Publishing Specialist position description

2/5/16 – approved charge for the Library Committee for Academic Professionals

2/8/16 – approved charge for the Open Licensing Task Force