February 24, 2020 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

February 24, 2020

1:30-3:00pm

428 Library

 

 

 

1. Associate to Full Process Discussion 
2. Approve minutes – February 10
3. Question Time
4. PRC 
5. Library Building Project Programming Working Group
6. Library Chief Diversity Officer Discussion
7. Discuss Innovation Reports 
8. Student Success Librarian Position Description
9. DRAFT ETIL Librarian Position

EXECUTIVE COMMITTEE

Minutes

February 24, 2020

1:30-3:00pm

428 Library

 

Attendees: John Wilkin (Chair); David Ward (Vice-Chair); Paula Carns; William Maher; William Mischo; Mara Thacker; Jennifer Teper; Lynne Thomas; and Lynne Rudasill (Secretary);. Lucretia Williams, Recording

 

Invited Attendees – Chris Prom

 

 

1. Chris Prom presented a draft document to EC on the process for candidates seeking promotion to full professor and the pathways that people can follow to go forward. Chris been contacted by some individuals regarding the challenges of understanding the current document on the topic. EC made some suggestions to help clarify the language describing the process in the draft document. Once Chris updates the document it will be reviewed by PTAC, FRC and EC before it is presented at a faculty meeting for any additional input.

 

2. Minutes of the February 10, 2020 meeting were approved with changes upon the motion by Lynne Thomas and second by David Ward.

 

3. Question Time: Dean Wilkin will be traveling to Phoenix, AZ from February 26, 2020 – March 1, 2020 for a fundraiser. Once he returns he’ll have a budget meeting with the Provost. Dean Wilkin had a productive meeting with campus planning on February 24, 2020 on moving the building project forward, and plans for the project seem to be on track.

 

4. PRC: Recommendations were made by EC for the appointment of a full professor committee. Lucretia Williams will reach out to those people via email.

 

5. Library Building Project: Programming Working Group report and request – EC discussed the report and asked if there should be another group named to advance the group’s recommendations and continue discussions and planning, per the report’s recommendations. David Ward explained that there was some confusion on the working group about what its end product should have been, and it became clear that the time frame to complete this work was not going to be adequate to address all of the feedback needs, and concerns that the group encountered.  The Building Project: Programming Working Group Report and Request document is a reflection of all the feedback from multiple meetings with stakeholders and attempts to answer the questions that were posed in reviewing the building plan. Dean Wilkin would like to have a group that can continue to respond to and guide what would be a response to an architectural and engineering (A&E) firm as we move forward; he would also like to see a group give thought to how we structure work in the Main Library. These groups could possibly overlap but there would need to be something in place that would clearly define the purpose of each group. One suggestion was to model a steering committee based on the work of the Special Collections Building team; the members would the chair sub-groups that get greater participation from Unit Heads and others affected. Dean Wilkin suggested that we table this for now and get back to the group and thank them for the report and the work that has been done. The next discussion on this topic will include the AULs, and will be about how to move forward, including a strategy to appoint a steering committee and charge.            

 

 

6. Library Chief Diversity Officer (CDO) Discussion – Dean Wilkin remarked on the fact that the draft position description envisions the CDO as an AP rather than a faculty member. Dean Wilkin reached out to a colleague with relevant experience at a peer institution the pros and cons of each. They suggested the position not be a faculty position for a number of reasons the Dean shared with EC. EC also recommended the position be an Academic Professional.

           

      This position will report to the Dean of Libraries and EC made recommendations on who will serve on this search committee. Paula Carns will work with Lucretia to schedule the kick-off search committee.

     

      In a related discussion, the suggestion was made to have salary ranges published in job ads. This could attract a lot of candidates and increase our pool considerably. We should become more transparent when it comes to salary ranges for job ads.  Paula Carns will check with Library and Campus HR to see if it would be possible to at least publish baseline salary in position announcements.

 

7. Discussion Innovation Reports was tabled and will be discussed at the next EC meeting on March 2, 2020.

 

8. Student Success Librarian Position Description – EC made some suggestions to the verbiage for clarity to the job description and it was updated. EC has approved it and it will be sent to Aneitre Johnson to move forward.

 

9. DRAFT Emerging Technology & Immersive Learning Description – EC approved the position, and made some suggestions to the verbiage for clarity and also to the experience level/degree requirement. Paula Carns will make the suggested corrections from EC on the job description and then she will send to the search committee.

 

 

Parking Lot:

• Discuss Innovation Reports