December 5, 2016 Meeting of Executive Committee

1.   1:30-2-AULs
a.   Retreat planning – consolidated document
2.   Approve minutes from November 14
3.   Question Time
4.   Emeritus faculty benefits – feedback
5.   Position Description
6.   Requesting emeritus status
7.   Strategic Planning related grant proposal process
8.   TF to Create Promotional Paths for Academic Professionals – final revised report
9.   Full PRC
10.  Select paper preparers for P&T 
11.  Select external/internal reviewers for P&T 
12.  Working Group on Teams to Support Research

John Wilkin, chair; Nancy O’Brien, vice-chair; Mary Laskowski, secretary; Kirstin Dougan, Harriett Green, M.J. Han, Lori Mestre, Bill Mischo, Ellen Swain; Visitors – JoAnn Jacoby, Beth Namachchivaya Recording – Kim Matherly

1.   1:30-2-AULs
a.   Retreat planning – consolidated document
The AULs will be sharing the outline for the retreat and activities soon. They are focusing on next steps for the Strategic Framework. They may do something like the deep dives; people come in and make a topic choice, then sit at that table.
 
b.   Tying innovation grants to the Strategic Framework as a follow-up to the 2017 retreat
The new grant would be called the Strategic Framework Impact Award. Money would be awarded to support innovative and cross-unit projects that directly tie to the objectives listed in the Strategic Framework. EC, with input from the AULs, would be the reviewer for the proposals.

JoAnn will work with Lori to develop the criteria for the proposals and share a revised document with EC.

The AULs plan to have the final version of the Framework for Strategic Action-Next Step document ready to share in advance of the retreat.

Chancellor presentation
The AULs are working on a presentation for the Provost and Chancellor visit on January 26. They asked for input from EC to help shape the presentation. EC gave the AULs several suggestions. The presentation will only last 15 minutes.
 
2.   Approve minutes from November 14
Minutes were approved as amended by a motion from Mary Laskowski, seconded by Nancy O’Brien.
 
3.   Question Time
John went to a CARLI Board meeting. The CARLI budget was one of the main items they discussed.
BTAA approved a proposal for Shared Print Repository 2.0. This commits us to retaining volumes, in this second round of serials, for 20 years. The UIUC Library’s strong collection is the foundation for this. This project aligns with our strengths.

Also at the BTAA meeting, they voted to renew the large-scale acquisitions program. There was a short discussion about disability support generally. John Unsworth is initiating a grant proposal to IMLS to bring together libraries and disability office.

Cooperative cataloging –a small group is being asked to look at how this can scale.
 
4.   Emeritus faculty benefits – feedback
Deferred to another meeting.
 
5.   Position Description
Deferred to another meeting.
 
6.   Requesting emeritus status
Deferred to another meeting.
 
7.   TF to Create Promotional Paths for Academic Professionals – final revised report
EC accepted the report with a motion by Nancy O’Brien, seconded by Lori Mestre.
 
8.     Full PRC
Faculty will be asked to serve.
 
9.     Select paper preparers for P&T
Paper preparers were selected.
 
10.  Select external/internal reviewers for P&T 
Reviewers were chosen.
 
11.  Working Group on Teams to Support Research

Deferred to another meeting.