December 17, 2015 Meeting of Executive Committee

1.   2:00-2:30 – AULs
a.   Org chart
b.   Budget – numbers and philosophy
c.    Copyright Librarian position
2.   Approve minutes from December 7
3.   Question Time
4.   Residency Programs Working Group Charge
5.   Divisional Structure-look at bylaws 
6.   Charge for P&T to change documents on recusals – Mary Laskowski and Nancy O’Brien

12/11/2015 – Approved changes to the Classics and Research & Information Services Librarian position description

John Wilkin, chair; Kirstin Dougan, vice-chair; Mary Laskowski, secretary; MJ Han, Lori Mestre, Bill Mischo, Lynne Rudasill; Visitors – JoAnn Jacoby, Beth Namachchivaya, Tom Teper; Recording – Kim Matherly

1.   2:00-2:30 – AULs

1. a.   Org chart

EC approved the org chart and it will be posted to the Staff website.

b.   Budget – numbers and philosophy
John shared a document describing budget reduction planning that he has done with the AULs and Greg Knott. Each of the AULs shared the discussions they have had with those in their areas. John will send out a budget update to LibNews.

c.    Copyright Librarian position
The Library has the opportunity for a spousal hire for this position. That would mean a 2/3 savings in the salary for this position. The screening committee for this position was approved.

2.   Approve minutes from December 7
Approved with changes by a motion from Kirstin Dougan, seconded by Lynne Rudasill.

3.   Question Time
a.   TF on the Transition of Library Support for the UIC College of Medicine to the UIUC Carle-Illinois College of Medicine
Charge and membership was approved.
 
COD – John shared some things that were discussed at COD regarding budget.

EC talked about having a discussion with Library faculty regarding where things are with the NSMs now and if there are changes that need to be made; investigate things that will maintain and strengthen our programs; and provide an opportunity for questions and a chance to have facts (rumors) confirmed. It could also be an opportunity to discuss the role of faculty governance and faculty input into leadership.

4.   Residency Programs Working Group Charge
Approved with changes by a motion from Bill Mischo.

5.   Divisional Structure-look at bylaws 
Deferred to another meeting.

6.   Charge for P&T to change documents on recusals – Mary Laskowski and Nancy O’Brien

The charge was approved and the document will be sent to the Promotion and Tenure Advisory Committee.

12/11/2015 – Approved changes to the Classics and Research & Information Services Librarian position description