December 10, 2018 Meeting of Executive Committee

Time and Location of Meeting

December 10, 2018

Agenda Details




December 10, 2018


428 Library




  1. 2-2:30 – AULs
  2. Agenda for AUL meeting 12/10
    1. AP review process
    2. Brief general updates
  3. Approve minutes – December 3
  4. Question Time
  5. Position Request
  6. Innovation fund applications
  7. External Reviewers

Minutes Details




December 10, 2018


428 Library


Present: John Wilkin, chair; David Ward, vice-chair; Mary Laskowski, secretary; Paula Carns, William Maher, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Lynne Thomas; Visitors – Heidi Imker, Chris Prom, Cherié Weible; Recording – Kim Matherly



  1. 2-2:30 – AULs

Agenda for AUL meeting 12/10

  1. AP Promotion Review Committee

The committee will meet for the first time on Thursday, December 13.


  1. Brief general updates

Cherié – Renovations to the Law reading room will begin in the spring. Asbestos abatement will take place December 26 – January 31. Cherié will check on their ability to provide services during that time. Once Cherié has the information, she will send an email to Libnews.


Heidi – 220 project is moving forward. They will add signage to let people know that construction will be going on in the space and to expect noise.


DPI (Discovery Partners Institute) convened its first meeting on December 7. They are talking about what they can be prepared for. John feels good about this strategy. Having the group in place gives the Library a way to respond quickly.


Chris – Tracy Tolliver, Head, IT, begins December 17.


  1. Approve minutes – December 3

Minutes were approved with a motion from Nancy O’Brien, seconded by Lynne Thomas.


  1. Question Time

Budget – March 1 deadline – The framework is like the ones in the past. Similar questions, with textual limits. Continuing commitment for collections. John will reinforce the commitment to collections with the Provost.


The Library submitted a request for a replacement for Chris Maden, who was on a grant funded program with Mellon. It was pushed back as CS. John brought up the issue with Elyne Cole, who attended the last COD. CS cannot be placed on grants and cannot be temporary positions. She realizes it is a problem and is working to solve it. Greg will continue to pursue the matter.


John met with Andreas Cangellaris and Susan Martinis to plan for a Provost/OVCR/Library committee on the Library building project.


BTAA Library Directors meeting – They discussed strategies around using offsets. In an LA Times article on California’s negotiations, there was an attempt by popular press to clarify what offsets are. A recommendation was put forth to the Provosts to move towards offsets. They are supportive of the recommendation. It was made clear with the Provosts that this is directional. This will not be undertaken without a clearer sense of what’s happening with California or without data to inform discussions. Once that information is available, Andreas Cangellaris will be brought in and a broader discussion with campus will take place.


Strategic Plan – John has asked each division to select a representative who can be part of the committee.


  1. Position Request

Make sure to add the requirement for the ability to work independently as well as collegially. The position request was approved and a search committee was suggested.


  1. Innovation fund applications

One application was approved. EC asked for more information on the other application.


  1. External Reviewers

External reviewers were chosen.