August 29, 2016 Meeting of Executive Committee

1.   1:30-2 – AULs
a.   Sabbaticals – Beth (process, DCs)
b.   Beth – brief update of how she is building on the retreat and strategic actions.
2.   Approve minutes from August 8
3.   Question Time
4.   Vice-chair, secretary, search liaison, and representative on Faculty Agenda Committee.
5.   Library Framework AP Promotion Report
6.   Title change for AP
7.   1^st Floor Central Service Point Planning Team Draft Charge
8.   Revised Grants Policies
9.   Humanities & Interdisciplinary Scholars Collaboratory draft charge feedback
10.  Bylaws – Zero-percent Appointments-Final
11.  Emeritus Library Faculty Benefits
12.  Open Licensing TF Update
13.  Faculty directory 
14.  RBML Head job description

John, chair; Kirstin Dougan, Harriett Green, MJ Han, Mary Laskowski, Lori Mestre, Bill Mischo, Nancy O’Brien, Ellen Swain; Visitors – JoAnn Jacoby, Brian Keith (ARL Fellow), Beth Namachchivaya, Tom Teper; Recording – Kim Matherly

1.   1:30-2 – AULs
a.   Sabbaticals – Beth (process, DCs)
Beth has updated the online information for sabbaticals. In the updates she has included a step to inform the AUL involved. Beth will continue to meet with the Division Coordinators regarding coverage for the person on sabbatical.

A deadline will be included for candidates to have their material to the Division Advisory Committee by mid-September. This would give more time for any revisions that need to be made to the statements before the document is forwarded to Beth.

Beth will update the information and send out another reminder.

b.   Beth – brief update of how she is building on the retreat and strategic actions (document attached)
Beth shared the Office of Research’s Strategic Framework. The document spells out what they have done or plan to do in the areas of Organizational structure/culture; Evidence-based priorities; Training and education; Personnel/expertise—future needs; Spaces and technology; and Outreach and engagement.

2.   Approve minutes from August 8
Minutes were approved by a motion from Kirstin Dougan, seconded by Nancy O’Brien.

3.   Question Time
John made announcements about a couple of changes to committee memberships.
The Center for Training and Professional Development sent us an analysis on our climate-related focus group feedback. John and Cindy Ingold met to discuss the analysis and John would like Cindy to meet with EC regarding future steps.

Our Library was chosen to participate in the Digital Humanities Programming at the ARL Academy. John will be attending with Harriett Green and Dan Tracy in October.

The hiring plan continues to be a work in progress. We have now been asked to submit AP positions that were previously approved, along with salary ranges and to prioritize past positions with new requests. The plan was resubmitted today and only looks slightly different.

4.   Vice-chair, secretary, search liaison, and representative on Faculty Agenda Committee.
Kirstin passed out Position Responsibilities document. Nancy O’Brien has agreed to serve as vice-chair, with Ellen Swain working with her as a trainee. MJ will be the Search Liaison for the next year, with Mary serving as secretary again this year and Harriett serving on the Faculty Agenda Committee.

5.   Library Framework AP Promotion Report
EC reviewed the report and made some suggestions for changes. Once the TF to Create Promotional Paths for APs has made the changes, EC will review again and the document will be made available for wider comment.

6.   Title change for AP
EC would like to talk further about titles for APs. This will be added to a later agenda.

7.   1^st Floor Central Service Point Planning Team Draft Charge
Deferred to another meeting.

8.   Revised Grants Policies
Deferred to another meeting.

9.   Humanities & Interdisciplinary Scholars Collaboratory draft charge feedback
Deferred to another meeting.

10.  Bylaws – Zero-percent Appointments-Final
Deferred to another meeting.
 
11.  Emeritus Library Faculty Benefits
Deferred to another meeting.
 
12.  Open Licensing TF Update
Deferred to another meeting.
 
Faculty directory
Deferred to another meeting.
 
14.  RBML Head job description

EC approved.