August 21, 2019 Meeting of Executive Committee

Time and Location of Meeting

August 21, 2019- 3:00 pm

Agenda Details




August 21, 2019


428 Library


  1. Approve minutes – August 12
  2. Question Time
  3. Research Challenges Report 
  4. Appointment new EC Officers 
  5. Strategic Plan – Review John’s edits, Suggested Next Steps 
  6. Travel Insurance 
  7. What is the expectation on faculty to report their publications for display? 

Minutes Details




August 21, 2019


428 Library


Present: Dean Wilkin, chair, David Ward, vice-chair; Lynne Thomas, Paula Carns, Jennifer Teper, Mara Thacker, Bill Maher, Bill Mischo, Recording-Lucretia Williams


  1. Approve minutes – Minutes from the August 12, 2019 will be approved at the September 3, 2019 EC meeting.


  1. Question Time

OCLC White Paper

The Dean shared the announcement of the OCLC publication on “consolidation” rather than “autonomy” yesterday via LibNews

  • The report is now public and should be widely disseminated.
  • The BTAA has not yet mapped out next steps for a strategy to accomplish the recommendations, though we will probably establish operational working groups around those recommendations.
  • The recommendations around Controlled Digital Lending make good sense, though there are of course obstacles. John has spoken to Mike Furlough, exec director of HathiTrust, about what might be involved, and have had a preliminary conversation with campus officials.


Strategic Plan

Dean Wilkin is preparing an announcement about the completion of the plan, in anticipation of our wrapping up the plan in the next week or so.


Main Library Building Project

The building project work continues. The consultants are scheduled to provide us with the finished 100% plan on September 5th, and this will be shared broadly. The Library Collections Working Group is now discussing the first submittal for special collections.



  • As mentioned previously, the Provost supported all of our requests for new funding. This includes the first installment for the increases to the hourly wage rate.
  • Unit heads should have their budgets uploaded in Banner very soon, but please be aware that the campus has not loaded any FY20 data yet and the BHRSC is waiting on that.
  • The BHRSC continues to work on determining free balances. There are many complications and it’s important to get this right before we raise (or diminish) expectations. For example, funds for positions are always swept (as there are no automatic presumptions of filling a position).
  • Salary letters went out today.


  1. Research Challenges Report
  • The Research Challenges report discussed
  • EC will invite chairs of PTAC, FRC and Heidi to a future EC meeting for further discussion about PRCs (report will need to be shared with committee chairs)
  • Heidi will investigate and scope a “pre-tenure process” program for discussion to address research readiness of incoming faculty (consulting with Chris Prom and others)


  1. Appointment new EC Officers
  • Paula Carns – Search Coordinator
  • David Ward – Vice Chair
  • Lynne Rudasill – Secretary
  • Bill Maher – Faculty Agenda


  1. Strategic Plan Projects–

EC will draft and send out a Call for Strategic Plan Projects, with a focus on those which foster service development and programs tied to specific strategic directions.


  1. Travel Insurance

A faculty member asked how information about the Free International Insurance available for faculty/staff who travel abroad will be shared. BHRSC will make an announcement about the opportunity, and can provide support to travelers if needed.


  1. What is the expectation on faculty to report their publications for display?

The Web Working Group is pinpointing areas to include in the next round of incremental improvements to the Library site. The current display for Publications by University of Library Faculty ( could really use a facelift. Additionally, it is clear that faculty aren’t keeping the database up-to-date.


EC discussed the Web Working Group’s request and concluded that the current database/interface should be replaced by information from Illinois Experts.