April 24, 2023 Meeting of Executive Committee

Time and Location of Meeting

April 24, 20231:30 pm - 3:00 pm Open session/Zoom

Agenda Details

Agenda

EXECUTIVE COMMITTEE

AGENDA
April 24, 2023
1:30-3:00pm
Zoom Meeting

 

Public Session

  1. Question Time
  2. DEIA Task Force Report comments

 Closed Session

  1. DEIA Task Force Report
  2. Approve minutes – April 10, 2023
  3. Question Time
  4. Interim Head appointment
  5. Review position descriptions submitted by search committees
  6. Select Peer Mentoring Committee
  7. Select Peer Review Committee
  8. Remote work review and budget allocation discussion
  9. Library Gallery Task Force report
  10. Carle Illinois College of Medicine position descriptions

Minutes Details

Minutes

EXECUTIVE COMMITTEE 

Minutes 

April 24, 2023 

1:30-3:00 pm 

Library Conference Room 106 

 

Attendees: Chris Prom (Chair); Mara Thacker (Vice-Chair), Jennifer Teper, Chris Wiley, Joe Lenkart, Sarah Williams, Kirstin Johnson, Myung-Ja Han, and Kelli Trei. Lucretia Williams; Recording 

 

Invited Attendees: Victor Jones  

 

Meeting Documents: N/A 

 

Public Session – Virtual 

  1. Question Time – Chris Prom updated the following: 
  • The on-boarding preparation for Dean Stewart is going well. Most units have submitted summaries, and we have compiled other documentation on the budget and our governance structure. 
  • There will be a library-wide event on Tuesday, May 23, 2023 from 2-5pm to welcome Dean Stewart. This scheduled time will allow everyone to come in and interact with Dean Stewart. This will be an informal event and the Library will remain open during that time. 
  • Chris Prom will be out  attending the Association of Research Libraries meeting in Denver, CO the week of May 1, 2023.  
  • Chris Prom is working with Susan Breakenridge to provide some budget information to the Provost office, specifically related to the graduate assistant (GA) budget. Some additional supporting documentation will be submitted for a request for funding to cover the recurring expense of the GA waivers. 

 

  1. DEIA Task Force Report – Victor Jones responded to questions raised from EC members and Zoom attendees regarding the DEIA Task Force Report. 

 

Closed Session -In-person 

  1. DEIA Task Force Report – EC would like to invite Victor back to the next EC meeting (closed session) on Monday, May 8, 2023 to discuss the DEIA Task Force Report and address any questions that EC may have. 

 

  1. Approve Minutes – The April 10, minutes were approved and accepted by acclamation of the Library Executive Committee.   

 

  1. Question Time – Chris Prom updated EC on personnel matters. 
  •  

 

  1. Interim Head appointment – EC decided to put out a call for an Interim Head appointment. Chris Prom and Joe Lenkart will work on this. 

 

  1. Review position descriptions submitted by search committees – EC discussed three position descriptions and accepted all descriptions with minor language changes. Kelli Trei will reach out to the committees with the recommendations from EC. 

 

  1. Select Peer Mentoring Committee – EC appointed a Peer Mentoring Committee for a faculty member. Lucretia Williams will reach out to the appointed and report back to EC.
  1. Select Peer Review Committee – EC appointed a Peer Review Committee for a faculty member. Lucretia Williams will reach out to the appointed and report back to EC. 

 

  1. Remote work review and budget allocations discussion – This was tabled to the next EC meeting on Tuesday, April 25, 2023. 

 

  1.  Library Gallery Task Force Report – This was tabled to the next EC meeting on Tuesday, April 25, 2023. 

 

  1. Carle Illinois College of Medicine position description – EC will wait to discuss these positions until potential search committee members have been submitted. 

 

 

Meeting adjourned at 3:00PM 

 

 

EXECUTIVE COMMITTEE continued from 4/24/2023 

Minutes 

April 25, 2023 

9:00 am – 10:00 am 

Virtual/Zoom 

 

  1. Remote work review and budget allocations discussions – There is a need to review hourly wage budget allocations, and Susan Breakenridge created a planning template that enables units to summarize employee schedules, making the reevaluation process easier and more effective. Remote/hybrid work agreements set to be reviewed by May 15, 2023, are also under review in a separate process.
  2. Library Gallery Task Force Report – EC suggested that Chris Prom ask Tim Newman to put together some recommendations for possible medium-term implementation pieces, like lighting and sound damping. Long term, EC suggested waiting until the new Dean is in place so that she can better understand what current groups are in place and then discuss the potential charge and membership of a library-wide spaces committee; to inform this discussion, Chris Prom will reach out to the chairs of the Library Student-Focused Spaces TF for their input. Any changes to the artwork in the Library Gallery will also be a longer-term process that will require more research and perhaps even consultation with F&S regarding art in public spaces.