April 25, 2022 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

April 25, 2022

1:30-3:00pm

Zoom Meeting

 

1. Approve minutes – April 11, 2022
2. Question Time
3. Head of Cataloging Search Committee and Description
4. EC replacement
5. Continued discussion: Hiring Priorities and Communication on Requests; continue discussion
6. 2-2:30 Co-chairs/Chairs of LSSC and LCP
   1. Updates from LSSC and LCP
   2. Ongoing Inclusion Task Force Work Feedback
7. 2:30 Future of Diversity/DEIA Committee Work [Victor Jones and Cindy Ingold joining]

EXECUTIVE COMMITTEE

Minutes

April 25, 2022

1:30-3:00pm

Zoom Meeting

 

Attendees: John Wilkin (Chair); Mara Thacker (Vice-Chair); Peg Burnette, Dan Tracy, Mary Laskowski, Joe Lenkart, Chris Wiley, and Kelli Trei. Lucretia Williams; Recording.

 

Invited Attendees: Susan Braxton, Rachael Johns, Erik Chapman, Cindy Ingold, and Victor Jones.

 

1. Minutes – The April 11, 2022, minutes were approved with amendments upon a motion from Bill Maher, which was seconded by Chris Wiley.

 

2. Question Time – The Dean updated EC on the following:

• The Dean noted that a replacement external reviewer for the promotion and tenure process was needed and requested a recommendation, which was made.
• The Dean reminded EC of the modified process for FRC/PTAC reviews in cases for full professor, and, per that process, he presented proposed names to the full professors on EC, which were approved.
• EC discussed processes for summer meetings due to a number of absences related to the Dean’s travel schedule. Dean Wilkin suggested that EC retains those meeting times and talk through as a committee (in his absence) issues to bring recommendations and questions to act on during the meetings where the Dean is able to attend. In some cases, EC may have to correspond with John over email. John will attend one EC meeting per month effective May 23, 2022. Lucretia Williams and Mara Thacker will work together to update the calendar invites to reflect Dean Wilkin’s absence.

 

3. Head Cataloging Librarian Search Committee and Description – EC reviewed the Head Cataloging Librarian charge and made suggestions for the search committee. EC agreed to follow up via email to finalize committee members directly after the meeting. Lucretia Williams will reach out to the appointed committee members to see if they are willing to serve and then report back to EC.

 

4. EC replacement –. EC discussed replacement of EC member Mary Laskowski for the remainder of her term after she steps down from EC on May 16, 2022. Per the NEVP bylaws, Executive committee vacancies for six months or more left on their term are filled by a ballot. EC opted not to request a special ballot for the remaining three months on Mary Laskowski’s term given the short duration. Bill Maher expects to retire at the end of December, and EC will ask NEVP to hold a special election to fill the remainder of his term closer to that date.

 

 

5. Continued discussion: Hiring Priorities and Communication on Requests

 

• EC noted a request for approval of an updated position description for the previously approved position for the Mortensen Center, which was amended due to feedback from Illinois Human Resources.
• EC briefly discussed the proposed updates to the position request process and will continue that discussion.
• EC approved the position of Government Information Librarian.

 

6. 2:00 – 2:30 Co-Chairs/Chairs of LSSC and LCP –

 

• Updates from LSSC and LCP –

LSSC updates –

• The committee has coordinated awards for Reaching Further South honorees, and two ALA conference honorees have been identified. They are documenting their process for these awards.
• LSSC is in the early drafting stages on the Robert Howard Stern Scholarship.
• LSSC recently had a drop-in hour, and members are working on aggregating and reporting concerns for their minutes for easier reference in the future.
• Elections coming up and changes in LSSC membership are TBD in June 2023.
• LSSC members reviewed the Academic Program Review self-study.
• The next LSSC meeting is scheduled for next Thursday, May 5, 2022.

LCP updates –

• LCP recently held its annual forum on Monday, April 2. 2022. There were about 30 attendees and there was a full agenda covering the DEIA Task Force, the Library Council Implementation team, and other topics. LCP is now in the final stages of updating its charge to include Civil Service Professionals.
• LCP completed a survey on the Academic Professional Promotion Program and submitted the summary findings and recommendations to HR. One positive finding was that supervisors (primarily faculty) were cited as one of the most used and helpful sources of information about the program.
• LCP has invited Sara Benson, the Copyright Librarian, to talk to them about law and policy related to IP ownership of content created by Academic Professional and Civil Service employees, as many people are unaware of differences from University System policies related to faculty IP.

• Ongoing Inclusion Task Force Work Feedback – The task force is in early stages. It was suggested that the group should talk through other recommendations from the previous task force report. One particular issue related to the task force work of concern is the issue of Civil Service staff coverage for attendance at meetings in a future group.

 

7. 2:30 Future of Diversity/DEIA Committee Work – Cindy Ingold and Victor Jones updated EC on the future of Diversity Committee/DEIA Task Force work and the future of both groups. It was agreed that after the Task Force ends its work in December, two groups are not needed. Instead, a reconfiguration of the Diversity Committee into a DEIA Committee to advise the Director of DEIA and further work in this area would bring together the best of both groups. Forming this group relates to a bullet in the Task Force charge. They requested that the Diversity Committee be put on hold for the next academic year and those with unexpired terms work with the DEIA Task Force to create the charge for this new group.

 

Meeting adjourned at 3PM.