Illinois Alma Glossary


Electronic Resource – A digital object that is stored and managed externally from the local library or Institution Zone.

Fund –

Fund Code


Community Zone – Resources maintained by Ex Libris which include inventory or catalogs contributed by all Alma libraries, the Central Knowledge Base (sometimes referred to as the CKB – contains linking information to electronic resources around the world) Global Authority Files.

Creator – When performing a repository search, the Creator selection (via the “where” drop-down in a Simple search, or under the Title column in an Advanced search) searches 100, 110, 111, 700, 710 and 711 fields simultaneously. Visit Alma’s online Help documentation for specific subfields included in the search. (see also Names)

Creator/Created by – The staff member who originally cataloged or imported a record. Records migrated from Voyager will have the creator “import.” In the View Versions tab of the MD Editor, you can see previous saved versions of the record. In this view, “Created by” refers to the person who modified and saved that particular version.

Digital Resource –  A file or group of files with metadata that exists on a local network, a server, or in the cloud. It may include, among other possible formats, streaming media, e-books, video, or images. Digital resource files can be stored and managed externally, but the metadata is managed by Alma.

Import Profile

Institution Zone – The Alma database is divided into three Zones. The Institution Zone contains data specific to your particular institution (in our case, the University of Illinois’ libraries and/or service points), such as item-specific information and local note fields. Also, Institution records might not be linked to the Network Zone because they lack a valid OCLC control number. (see also Network Zone and Community Zone.

Inventory – The resources that are owned or licensed by or associated with a particular library, institution, or consortium.

Metadata Editor

Names – In a Simple repository search, the Names option (found via the “where” drop-down in a Simple search, or under the Title column in an Advanced search) searches the following fields: 100, 110, 111, 245, 400, 410, 411, 505, 508, 511, 600, 610, 611, 653, 689, 696, 697, 698, 699, 700, 710, 711, 720, 751, 752, 754, 774, 800, 810, 811 (for specific subfields indexed, see Alma’s online help documentation). (see also Creator)

Circulation / Fulfillment

Circulation Desk – Location selected in Alma where circulation or fulfillment activities are handled. Often associated with a physical location.

Fulfillment – The equivalent of Voyager’s Circulation module. Checking out, returning, processing requests, course reserves, etc.

Fulfillment Policy

Fulfillment Unit

Resource Sharing

Transit Slip




Role or User Roles – Access permissions in Alma and Primo

Work Order


Acknowledgement: Special thanks to the University of Georgia Athens Libraries, from which many of these definitions were borrowed or adapted.