Research Studies and Program Advances
Paying Participants in a Research Study
Request for Program Advance-to be used for research studies, gift cards.
Procurement, Travel & Reimbursements
Emburse Enterprise (formerly Chrome River)
- Request Emburse Enterprise (formerly Chrome River) Access
- Add Emburse Enterprise (formerly Chrome River) Delegates
Business Purpose – This link will help the requestor in crafting a concise but detailed business purpose
University Credit Card Holders
Reimbursements for Employee Paid Travel, Miscellaneous Reimbursements such as Food Supplies, Search Committee meals, etc.
- Purchasing Food for Business – Procedures for purchasing food for University business
- Book Buying Trips – Procedures for approved book buying trips
Professional Development and Travel Support
- Professional Development Funding and Travel Form – Complete this form for any travel and/or professional development funding. When the form is submitted it will be routed to the Business Office and we will provide you next steps.
- Per Diem Rates – and other information you need to know
- International (Health) Insurance Coverage-Required for Business Office payments of flights and lodging as well as for reimbursement of international travel expenses. Please provide a copy of the document to the Business office.
- Library Travel Procedures
- Booking Travel-tips for booking travel for both travel arrangers and employee self-purchase
- Preparing For Travel-this document gives the traveler some helpful tips on what may be needed to document for reimbursement
- Travel Checklist – use this document to help gather receipts and other documentation needed to be reimbursed
- Business Travel Rules and Regulations-link to the University Business and Finance webpage regarding Travel
- Membership Dues
- Carpool Request Form
Purchasing and Reimbursement App-Complete a request for purchases or travel reimbursement
- Library Purchasing Process
- Instructions: Purchases
- Instructions: Reimbursements
- Per Diem Request Form
Procedures for Paying Guests – All requests, domestic or international, are to be submitted 8 weeks in advance of the engagement to ensure that all paperwork is in order for payment. If paperwork is not completed by the time of the engagement, it may result in guest’s not receiving payment.
Proposal & Grant Information
- Sponsored Programs Administration (SPA) – for direct links to frequently requested items and forms
- Grant Interest Notification Form
Budget Group’s Funding Request Form found at https://www.library.illinois.edu/committees/committees/budget-group/
Updated: 5/06/2025