October 3, 2013 Meeting of Area Studies

Time and Location of Meeting

October 3, 2013

Agenda Details


Agenda not yet available.

Minutes Details



IAS Staff Meeting Minutes

October 3, 2013

Present:  Jan Adamczyk, Atoma Batoma, Shuyong Jiang, Lisa Renee Kemplin , Joe Lenkart, Larry Miller, Xiaoping Qi, Lynne Rudasill, Antonio Sotomayor, Dimity Tartakovsky, Mara Thacker, and Steve Witt


  1. IAS will host the Lightening Rounds of the Library Research Showcase to be held on November 19. The IAS library will not close on that day. The panel will set up in the south end of RM 321. There will be a poster session as well as food set up in the corridor. RM 323c will be used for overflow with the event projected on the screens. Dan Tracy is coordinating with IT for the event.
  2. Sweeps Week is October 14-20. Please remember to record stats in Desk Tracker.
  3. Area center colleagues will be turning in their applications for Title VI funds. Steve would like the Subject Specialists to think of ways we can support their applications and extract participating grants. The requests must be forward thinking including what you are going to do and how the impact will be measured.


  1. Reference and User Services had their first meeting to review their mission and set priorities for the year. The main project will be the IAS website. This will also include testing. This group will also be involved in assisting with promotional materials and branding for IAS as well as supporting outreach activities. Steve would like for there to be an IAS brochure as well as brochures for each of the Subject Area Collections. Steve introduced the idea of having a permanent template for the exhibit case outside of IAS. This would include an open space in the middle to feature posters like the current one created to highlight the Bosnia and Herzegovina Collection.
  2. Reminder that orders for films that we do not own or have access to can be made through ProQuest to take advantage of the discount. Subject Specialists should identify films they are interested in purchasing. This is a good way to use IPIO Funds. The wish list should be submitted by the end of October.


  1. Mara will follow up on the classical Indian violinist who is here on a Fulbright scholarship for a possible concert at IAS. This event could be combined with a Hindu holiday.
  2. John will have a photographic exhibit in February in honor of the 30th anniversary of the Sarajevo Olympics. There was discussion about highlighting the posters for the Mexican Olympics as well as using the Avery Brundage collection.
  3. Bosnia Media Archive may also be an outreach opportunity. There needs to be an assessment and review of the organization of the collection.
  4. The Indian Film Festival is going well. The attendance is expected to be much higher at the next movie on October 15 due to advertisement. There will be food from Aroma Curry House at the reception on November 1. 
  1. Ximin has organized and promoted reference workshops for native Mandarin speakers.
  1. Lynn will be looking for volunteers the first and second week of November for a web survey that will be connected to our homepage. This will be a simple survey that asks who they are, what brought them to the IAS website, and if they found what they were seeking. She would like to then do library page building with users. This would involve using cards with phrases and asking how they would set up website and what phrases they might suggest. Site architecture, focus groups, and reliability tests would be the final stages of the process. Undergraduate users should also be considered. The goal is for better navigation for our users.

Next meeting is scheduled at 10 am on October 17.