June 29, 2017 Meeting of Library Staff Support Committee

Time and Location of Meeting

June 29, 2017

Agenda Details


Agenda not yet available.

Minutes Details


Becky Burner (Physical Sciences & Engineering), Jim Cotter (Special Collections), Kyle McCafferty (Central Access Services), Debora Pfeiffer (Technical Services), Dani Postula (Central Access Services), Laura Poulosky (Residence Hall Libraries), Gennye Varvel (Social Sciences), Shoshana Vegh-Gaynor (Arts & Humanities)


LSSC Election:

A proposed amendment to the committee’s bylaws, to add Mortenson Center civil service staff to be represented on the committee together with Area Studies, was submitted to a vote by all Library Staff and passed unanimously.  The committee then sent out an email seeking self-nominations for LSSC liaisons to fill the following expiring two-year terms and vacant seats:

-1 seat in Area Studies (which now includes the Mortenson Center)

-1 seat in Physical Sciences & Engineering

-1 seat in Central Public Services

-1 seat in Technical Services

-1 seat in Administrative Services

-1 seat in Life Sciences

-1 seat in Special Collections

-1 seat in Social Sciences

The deadline for self-nominations to the committee is Wednesday, July 5th.  

Upcoming LSSC Executive Election:

Following the election of LSSC members to 2017-2019 terms, at the first meeting of the newly-configured committee on July 27th, we will elect the committee’s Chair, Vice-Chair, Secretary, and the liaisons who will attend and report back on Library Faculty and Administrative Council meetings.


American Library Association (ALA) Recap:

Five University Library staff members attended the exhibits at the ALA conference in Chicago on Saturday, June 24th.  Since no University vehicles were available for reservation after the staff members had been registered for the conference, they drove together in the vehicle of one of the staff members.  In the future, we should try to ensure that a University vehicle is reserved two to three weeks prior to a conference that staff will be attending, because apparently these vehicles are in especially high demand over the summer.  We also decided that in the future, it would be useful to have one of the attendees serve as a designated contact person for the group as they determine logistics of their trip, in order to simplify and streamline communication.

New LSSC Google Calendar:

Dani has set up a new Google calendar for LSSC, so that we can use it to keep track of our meetings, Library events, deadlines for things such as conference applications and reservations, etc.  LSSC liaisons, please look for the calendar invitation that Dani has sent.

Division reports:

Social Sciences Division:  Gennye reported that the main topic of the most recent Social Sciences Division meeting was a discussion of WordPress training.  As a reminder, attending a training session is required before access will be granted to the new WordPress CMS.  You can register online for WordPress training here: http://il.evanced.info/illinoisedu/lib/eventcalendar.asp?libnum=1

Special Collections:  Jim reported that Special Collections discussed the possibility of trying to hire someone to serve as a floating sub for small units, so that they can reliably open for their scheduled hours, even when they are short-staffed due to vacations, conferences, illness, etc.  Special Collections plans to update the bylaws to allow their current Division chair, Joanne Kaczmarek, to continue to serve in that role, since no one else in the Division has volunteered to take on that position.  We talked about inviting Joanne to attend an LSSC meeting in the fall to discuss how to help with staffing smaller units in the Division, as well as any other Special Collections issues she might like to talk over with the committee.

Central Public Services:  Dani reported that Susan Avery will continue to serve as CPS Division chair if no one else volunteers to take on that role.  The Division also discussed guidelines for standardizing Library web pages to follow the current criteria for U of I branding.  The Content Style Guide for the library website can be found here: https://publish.illinois.edu/libraryweb/content-style-guide/

Faculty Meeting:  Kyle reported that at the most recent Library Faculty meeting, there was discussion of changing the titles and functions of Associate University Librarians, taking into account what responsibilities faculty in similar roles have at peer institutions.  The collections budget for the new fiscal year will be increased by $200,000, which is less than the rate of inflation, but is still good news considering that the collections budget had not had any increase in recent years.

Technical Services Division:  Two candidates have recently interviewed for the new residency in Digital Preservation.

Residence Hall Libraries:  The Ikenberry Library’s summer hours are: Tues., May 30th through Fri., July 7th—M-F 10 am to 2 pm; Mon., July 10th through Fri., Aug. 25th—M-F 10 am to 4 pm. The Urbana Residence Hall Libraries (Allen, FAR, ISR) are closed for the summer.   Allen and FAR Libraries’ collections are unavailable for requests this summer, since these materials are boxed up while these spaces are being renovated.  We are retrieving call slip requests from ISR Library throughout the summer.

Thank you to all who attended the Residence Hall Libraries’ Summer Open House on June 15th!

Anyone with an active I-Card is welcome to check out RHL materials.  We have many great new materials available, including books, audiobooks (on self-contained, battery-operated Playaway units), DVDs, CDs, video games, board games, and magazines.  We also have a summer reading program, for which University staff, faculty, and students are eligible.  Complete four reading challenges, and then choose between one of our handy travel mugs or tote bags.  Come by the Ikenberry Library to stock up on your summer entertainment!

Arts & Humanities, Technical Services, and Administrative Council have not had meetings since our last LSSC meeting at the end of May.

Next LSSC Meeting:

Our next meeting will be held on Thursday, Dec. 22nd, at 11 a.m. in the Main Library Room 225B.