February 6, 2019 Meeting of Library Faculty Meeting

AGENDA

University of Illinois at Urbana-Champaign
Library Faculty Meeting Agenda
February 6, 2019
3-4:30 pm
Grainger Commons

1. Call or Order
2. Standing Items

2.1   Adoption of the agenda
2.2   Approval of the minutes of the December 5, 2018  Faculty Meeting
2.3   Introduction of New Employees (John Wilkin)
2.4   Executive Committee Report and Discussion (15 minutes – David Ward)
2.5   Report of the University Librarian (15 minutes – John Wilkin)

3. Discussion Items
4. Lightening Talks

4.1  Merinda Hensley – Undergraduate Research (15 min)
4.2  Sara Holder & Library Residents – The Resident Experience (10 min)
4.3  Bill Mischo & Alex Cabada – Health Maker Lab Network (10 min)
4.4  Dan Tracy & Heidi Imker – Plan s (5 min)

5. New Business
6. Announcements
7. Adjournment

 

 

 

 

University of Illinois at Urbana-Champaign
Library Faculty Meeting MINUTES
February 6, 2019
3-4:30 pm
Grainger Commons

1. Call or Order – John Wilkin called meeting to order at 3:02 pm.
2. Standing Items

2.1   Adoption of the agenda
Done simultaneously along with approval of the minutes.

2.2   Approval of the minutes of the December 5, 2018 Faculty Meeting
Cindy Ingold – an “h” is missing from the word history.
Motion to approve minutes as corrected from Qiang Jin; seconded by Lisa Hinchliffe.

2.3   Introduction of New Employees (John Wilkin)
No new employees

2.4   Executive Committee Report and Discussion (15 minutes – David Ward)
Lynne Thomas delivered the EC report.

EC has met 4 times since the December faculty meeting and reports the following activity:

• Reviewed and appointed search committees for Visiting Researcher Programmer; Archivist for Science, Technology, Engineering, and Digital Content; Engineering and Physical Sciences Liaison and Innovation Librarian; Director of Library Facilities.
• Discussed strategies for organizing the Strategic Planning leadership faculty (chairs and/or co-chairs). Appointed faculty will work with divisional representatives to consolidate input and formulate a draft Library Strategic Plan for a retreat in May. Faculty are reminded to look at the Campus Strategic Plan if they have not done so.
• Selected external reviewers for each 5Y candidate; EC is recruiting paper preparers for each, and also appointing paper editors.
• Reviewed and approved two Innovation Fund requests:
  –Matthew Roberts – “Scaffolding Information Literacy for the School of Arts and
  Sciences: Towards an Integrated Model”
  –David Ward and Eric Kurt – “Media Commons High End Technology Program”
• Approved emeritus status for Lynn Wiley.
• Met with AULs for discussion of how duties are distributed and what are priorities for each area.
• Began 5 year review of Dean; EC will share opportunities for feedback to the process; the first meeting is next week (mid-February). EC is also discussing the AUL annual review process for this year.
• Appointed a subcommittee to review applications for the Turyn named position.
• Approved a request from the Data Discovery & Support Committee to disband and reorganize as an occasional event/brownbag series.
• Will review Merrick fund proposals at an upcoming meeting.
• Met with Business & Human Resources Service Center (BHRSC) representatives to discuss updates to the search committee manual, and search procedures in general, for faculty and AP positions. EC made recommendations for elements to include, to help streamline the process while recruiting the best possible candidates.

2.5   Report of the University Librarian (15 minutes – John Wilkin)

BUDGET: John reported on the Council of Deans retreat that took place the previous Friday. Topics of discussion included the new budget model, including how new budget model for schools and colleges with students is different than for centrally funded units such as the library. There was discussion about how we pay for these centrally funded academic and administrative units that are not subject to the formulas used by schools and colleges. They made progress and there is support from the deans for the process, but even as questions and uncertainly remain, there is forward movement toward successful implementation of the new budget model. The working budget models were based on current funding data.

The deadline for the Library budget is March 1. We are working on gathering data to respond to requirements, including modeling a 1.5 percent reduction. The implications are not enormous. Deans will see portion of library costs in their respective budgets. This is an opportunity to demonstrate value and transparency. There was discussion of the impact of successive years of flat or reduced budget increases and how that has diminished the library’s ability to respond to future reductions. The priorities part of the budget planning process will allow us to better articulate priorities.

COUNCIL of DEANS MEETING: They continued vigorous work on sexual harassment policy across campus. In the past, policies have been construed as issues of academic freedom, however it is not. This is an employment issue, a transformative issue about how these things are managed and communicated.

John noted that our ARL rankings fell from 15^th to 20^th.  ARL rankings are an investment index that reflect funding. Nothing about quality, only funding. As a tool expressing relative placement, a fall reflects a relative loss in support. The Provost has added over 1 million to collection. This increase and the salary program will mean we will go up in the ARL rankings, but not to the previous rank.

Lisa Hinchliffe:  What did we fall to?
John: From 15^th to 20^th. All attributable to state budget woes – flat and falling. There is a clear correlation.

Kyle Rimkus: How is it calculated?

John: Expenditures on libraries. It is hard to compare apples to apples. Other institutions do things differently and include non-library initiatives (Michigan). Even collections budgets consider different funding lines. Penn state has funding for the entire state system, we do not.

Qiang Jin: How often are ARL rankings?
John: Every year. We will go up in our rankings for sure but not enough. The overall proportion of the university budget spent on library fell from 4.6% to 4.1 %. Adding more students can increase library contributions but also means worse student/teacher ratios which may not reflect well.

BUILDING PROJECT: John reported lots of work going on. A campus committee will be appointed imminently.

OTHER:
There was a recent letter about foreign influence – trade secrets and activities – that should be cause for concern. However, we are a very diverse community and benefit from trans-national collaboration.

John thanked everyone for congratulations on the Hugh Atkinson award. He was surprised and grateful. Being here means a lot; Hugh Atkinson did represent things significant to me from the beginning. It is very special.

3. Discussion Items
   None
4. Lightening Talks

4.1 Merinda Hensley – Undergraduate Research (15 min)
Slides are in separate file.

Undergraduate research @ Illinois
Merinda is interested in students as content creators – what that means for them and the info lit landscape and what is means for our campus. Research outputs include senior thesis or capstone project. Approaches to student research varies widely. Office of UG research has advisory board that provides research grants, travel grants, mentoring, and faculty development grants. Merinda will conduct a UG survey of students from all disciplines about their research experiences – working with mentors; how they see their work; what do they value; have they met with librarian? Merinda is working with Scholarly Commons and Seth Robbins in IT to build a model for intake of theses. Software will do intake of materials; admin assistants make sure all data is clean; info will be manually pushed into IDEALS. The Image of Research opens at the end of the month. Merinda asked faculty to pay attention to UG research in respective departments; think about moving students from novice to expert on research continuum; archive work in IDEALS; consider serving as a judge.

4.2 Sara Holder & Library Residents – The Resident Experience (10 min)
Slides are in separate file.

Meet the Residents
Sara Holder discussed the background of the residency program and introduced three residents to talk about their experiences.
Slides are in separate files.

• Jessica Ballard – University Archives
  Works in three different locations – Main Library, Sousa Archives, Archives Research Center. Activities include exhibits, programming, student engagement, instruction, reference, oral histories; assessing underrepresented groups in archives. Jessica discussed the Project 500 exhibit and Project Stand.
• Karl Germeck – Digital Preservation Librarian
  Work focuses on reformatting and migration of born digital materials, Medusa, a digital preservation format database, and web archiving. Karl leads the research data rescue working group. As part of the work on digital content migration, they are exploring providing legacy software emulation as a service.
• Megan Ozeran – Data analytics and Visualization Librarian
  Works out of Scholarly Commons with a focus on data visualization. Provides expertise around visualization; workshops and events; research; and instruction around data visualization. Megan developed and piloted data visualization workshops in the spring 2018 and again in fall 2018.

4.3 Bill Mischo & Alex Cabada – Health Maker Lab Network (10 min)
Slides are in separate file.

Health Maker Lab
Health Maker Lab is a network collaborative that includes the College of Engineering, Carle Illinois College of Medicine, innovation health maker labs and design centers on campus. They are sponsoring a make-a-thon competition that will award $10,000 for access to labs. The competition is open to everyone in the Illinois community/Champaign county.

4.4 Dan Tracy & Heidi Imker – Plan S (5 min)
Slides are in separate file.

Plan S
Plan S is a European initiative that mandates that any publicly funded research must be published in open access journals beginning in 2020. The publication must be immediately open – no embargo period—and must be permanently accessible under an open license; CC BY attribution 4.0. Heidi asked if there was interest in an informal discussion group and there was a good show of hands.

Chris Prom: Are publishers “on board?”

Lisa Hinchliffe: Expressed interest in the topic and suggested we could also talk about other movements that are also happening – publish and read, read and publish, and other alternative publisher agreements outside of plan S.

 

Dan Tracy: Suggested liaison’s look at scholarly societies in their respective subject areas to see if there is discussion.

5. New Business
   None
6. Announcements

• Jessica Ballard: Elmo Brady was honored Tuesday, February 5^th as the first African-American to earn a PhD in chemistry (1916) in the US.  The American Chemical Society will designate a national historic chemical landmark for St. Elmo Brady outside of Noyes lab.
• Sara Benson: The Re-Mix It competition celebrates the public domain, challenging students to submit original work – written, musical, video, GIF, animation, etc – that incorporates public domain works. First prize is $500, second prize is $300. Deadline is March 15, 2019.
• Sara Benson: Fair use week is the last week of February. On Feb. 28^th at noon there will be a fair use game show at law school. There will be free food, and from 1 to 2 ACRL presentations Digging for Gold – Fair use and text data mining. Sara is also piloting a program that reviews textbooks. More information is forthcoming.
• Lynne Thomas: On February 21, 2019, RBML will open the “Makin Mr. Darcy: Cultural Context for the Regency Gentleman” exhibit with a lecture and high tea from 3 to 5 on February 21, 2019.
• Jessica Ballard: The Sousa Archives hosts Borderline: Exploring America’s Evolving Artistic Dialogues of Race and Identity through Historic Silent Movies, featuring Renée Baker and the Chicago Modern Orchestra Project Ensemble. 3:00-5:00pm at Foellinger Auditorium. Admission is free.

7. Adjournment
   Meeting was adjourned at 4:35 pm.