December 7, 2016 Meeting of Social Science

Agenda not yet available.

Lisa Romero (SSD Coordinator), Karen Hogenboom, Cindy Ingold, Nancy O’Brien, JJ Pionke, Beth Sheehan, Yoo-Seong Song, Dan Tracy, Kelsey Cheshire, Gennye Varvel, Merinda Hensley, Steve Witt

Absent: Laura Barnes, Lynne Rudasill, Susan Avery, Peg Burnette

Guests:  Merinda Hensley from Scholarly Commons and Steve Witt from IAS

Minute taker: Kelsey Cheshire

1. Approval of September 7 minutes.  Minutes were approved with changes.
2. Announcements and Discussion Items:
   1. Humanities and Interdisciplinary Scholars’ Collaboratory (Witt/Hensley)
      1. Merinda Hensley and Steve Witt visited the division to discuss the Humanities and Interdisciplinary Scholars’ Collaboratory strategy and planning group.  Merinda provided documentation detailing the vision, planning principles, and other proposed components of the digital scholarship collaboratory.  She then offered a brief introduction to the goals and strategy involved in creating this collaboratory.  After the division reviewed the documentation, Merinda and Steve requested feedback regarding department involvement, desired learning spaces, and current needs. The need to facilitate cooperation among scholars, students, Scholarly Commons staff, and subject specialists was discussed.  The difficulty of making referrals between subject specialists and the Scholarly Commons was brought up, specifically dealing with overlap between data needs, copyright issues, and subject-specific reference questions, etc.  Several mentioned the factors causing these issues, including hours and staff/librarian availability.  Nancy expressed concern that pragmatic budget details be included in any documentation, including funding for additional staffing and technological needs.  Merinda asked for feedback regarding current needs or trends that the division forecasts could be supported by the new collaboratory.  Dan mentioned digital publishing support, and Cindy and Nancy mentioned governmental data.  Additionally, API, text mining, data visualization, and discovering digital collections were suggested.  Merinda and Steve mentioned upcoming focus group meetings, which would include feedback from campus, as well as a faculty advisory committee.
3. Reports
   1. Advisory Committee to the AUL for User Services (Sheehan)
      1. No new business to discuss.
   2. Area Studies Division rep to SSD (Rudasill)
      1. Lynn provided summary via email.
   3. Collection Development Committee (Burnette)
      1. NA
   4. Data Services Committee (Sheehan, Hogenboom)
      1. Since the last meeting, the data purchase program has been reviewed and funding has been offered to the applicants.  Fewer applications were approved this year, due to issues involving sensitive data.  The next cycle of funding will operate on a different timeline, in order to avoid the FY affecting purchases.  Karen, Beth, and a Scholarly Commons GA are organizing an upcoming workshop on finding social science data.
   5. Diversity Committee (Ingold, Pionke)
      1. The joint International Peace Day and Inclusive Illinois event went well.  Cindy is now the co-chair with Zoe Revell.  The committee is collaborating with the iSchool Diversity Committee for future events.
   6. Faculty Review Committee (O’Brien)
      1. Annual reports are due January 29.  A forum covering the annual report and faculty review process is scheduled tentatively for January 5 from 2:00-3:00 in room 106.
   7. Library Assessment Committee (Avery, Ingold)
      1. The committee is currently reviewing the student employment application form due to its length.  They are hoping to have it revised by summer.  Nancy suggests civil service supervisors be involved in review, and Cindy will follow-up with that suggestion.
   8. LSSC Representative (Varvel)
      1. Gennye discussed the library holiday party and outreach efforts concerning LSSC, including having copies of brochures at the party, and having the Dean Wilkin encourage participation.
   9. Marketing and Strategic Communications (Tracy)
      1. The Call for Proposals will be out soon for the next grant cycle.
   10. Office of Research, Liaison (Tracy)
       1. A retreat was held recently due to the influx of new members.  Harriet is the new head of Scholarly Commons.
   11. Reference Management Team (Sheehan)
       1. The next retreat is being planned.  The expected date is April 5th in the ACES heritage room.  Work continues on the scheduling consultation pilot, including moving forward with LibCal and contacting pilot participants.  A training orientation for LibCal will be held in early January.  Planning for the Spring reference training sessions has begun and the schedule will be released soon.
   12. Research & Publications Committee (Tracy)
       1. RPC will continue holding regular brown bags, and welcomes people to test run their ACRL presentations in these brown bags.  Qualtrics is popular request for funding, and a five seat license is being purchased for librarians only.  It will be managed out of the Scholarly Commons.
   13. Research Data Service Committee (Burnette, Hogenboom)
       1. NA
   14. SSD rep to Life Science Division (Burnette)
       1. NA
   15. SSD rep to Central Public Services Division (Ingold)
       1. NA
   16. Staff Development & Training Committee (Ingold, Pionke)
       1. The Committee is collaborating with the Diversity Committee to divide the goals and workload from the ClimateQual findings.  With a recent turnover in DRES, they are discussing how to continue providing Disability Ally Program training.  The walking trail in the library is waiting on signage and final approval from Facilities, but will be located on the 4th floor.
   17. User Ed Committee (Avery/Cheshire)
       1. The Committee met once this semester to introduce new members.
   18. Web Redesign Content Group (Tracy)
       1. Bill Mischo provided an update about the web migration via email.  They are closer to rolling out core content, such as pages about borrowing policy and general collections information.
4. Round Robin
   1. Karen, Beth, and JJ shared information about their recent and forthcoming publications. Dan announced that Spring 2018 will be the 100th anniversary of our University Press, and he is planning a display for that time.
   2. Yoo-song continues his collaboration on the project with the universities at California Irvine and Georgia.
   3. Cindy remarked that the first annual Native American House film series collaboration was successful.  She will be serving as the interim liaison to African American Studies.
   4. The division decided to cancel the January 4th meeting.