May 1, 2019 Meeting of Social Science

Agenda not yet available.

Attended:  Lisa Romero, Carissa Phillips, Yali Feng, Nancy O’Brien, Gennye Varvel, Cindy Ingold

Absent:  Lynne Rudasill, JJ Pionke

Minute taker: Yoo-Seong Song

1. Approval of March 6 minutes (see G:/Social Sciences Division/MINUTES/DRAFT Minutes).
   1. Approved as amended
2. Announcements and Discussion Items:
   1. Discussion of pilot activities for room 220 (Megan Ozeran): To be Rescheduled
   2. Library Collections Working Group Forum (Romero)
      1. There will be a public forum discussing criteria for stacks.  The feedback and the results of the working group’s work will go to the Programming the Main Library Working Group by late June. .  For those who cannot attend, they can send comments to either Paula Carns or Lisa Romero.
3. Reports
   1. Area Studies Division rep to SSD (Rudasill): Not present
   2. Collection Development Committee (Ingold):
      1. FY20 budget – no information is available yet.  Almost 80% of the capacity is full at the Oak Street Facility.  They will continue to accept materials but may not be able to accept all requests.  The committee also talked about new library system – George will work with selectors for smooth transition.
   3. Diversity Committee (Ingold, Pionke):
      1. Dean Wilkin supported three people to attend the Inclusion Diversity Equity in Archives & Library (IDEALS) Conference in August.
      2. The group showed two films at the iSchool last Wed., A Home of Their Own and Albert Lee: A Man of Substance.  The Committee plans on showing the films again, probably in the fall semester.
   4. Faculty Review Committee (O’Brien):
      1. FRC & PTAC discussed together how to provide support and feedback for the untenured faculty.  FRC and PTAC will put together a couple of workshops for PRCs regarding their roles and responsibilities.
   5. LSSC Representative (Varvel):
      1. Discussed staff that were selected to attend the Reaching Forward South Conference.  Reviewed the process of selecting two staff members for ALA.
   6. Reference Management Team (Feng):
      1. Library will have a workshop for GA supervisors on how to mentor in July.  Discussed the fall orientation and who will  coordinate the entire orientation.  The orientation schedule will be firm by July.  The fall orientation starts on August 16 with a general training by HR.
   7. SSD rep to Central Public Services Division (Ingold):
      1. N/A
   8. Staff Development & Training Committee (Ingold, Pionke)
      1. Met with Tom Teper to discuss training issues with respect to the new building plans.  The committee put forward a proposal to upgrade Room 106 that was accepted by the administration
4. Round Robin
   1. Cindy:  Welcomes Chris Bailey as the new member of SSHEL.
   2. Yali:  Spending Monday at the School of Social Work –  2 hours of office hours.   Shanghai Windows Project, will donate Chinese children’s books from this project to Urbana Free Library.
   3. YS:  No longer in charge of the Labor & Employment Relations.  SSHEL is evaluating several options to continue to support LER.
   4. Lisa:  Finished the last instruction session and spent down the funds.  Hiring a library specialist.
   5. Nancy:  Just finished position offers to GAs; giving panel presentation for assistant professors on campus going up for 3rd year reviews.
   6. Gennye:  Preparing for building renovation
   7. Carissa:  Busy scheduling the InfoDesk for summer with Wendy.  New scheduling software will be ready by May 16, though ScheduleSource will be live until June.  New training sessions will be offered.

Adjourned at 10:45 am