Pro Gear Rental Hours
Weekdays from 10am-5pm
Item Costs and Fees
For a full list of Item Costs and Fees Click Here
Checkout Procedure
Patrons must request Pro-Gear items via the Media Commons PGR webform. At this time, rental fees can only be paid via departmental CFOP account or Student Org General Fund number (for RSOs)*.
- For assistance in checking out Pro-Gear Rental, please view our video: click here
- Please select “Yes” for a consultation when booking items if you have any questions about use of the equipment.
- This consultation will include a brief overview of what is included in the selected item, the functionality of the item, an opportunity for the patron to ask the staff member any questions about the item or Pro-Gear rental process, a confirmation that the listed number of days the patron will rent out the item is correct
- Consultations and pickup both happen in Room 306 Main Library.
- All consultations must be arranged during scheduled Pro-Gear Rental Hours (see above for hours)
- Upon arrival to rm 306, please alert the desk staff that you have a booking for a Pro-Gear rental. If you have a consultation scheduled, they will alert the appropriate staff member.
- The consultation and subsequent checkout between patron and Media Commons staff member is considered to be the first day the patron has checked out their Pro-Gear item(s), lasting until the close of Loanable Tech the next day
- Once the final cost has been established, the patron will pay the total cost of the rental prior to checkout of item
Pro-Gear Rental fees can be paid via departmental CFOP or SOGF
* The IlliniCash program is being discontinued. If you still have a balance, you may use it for PGR until June 30, 2026. An alternative program is coming soon.
Checkout Refusal
Pro-Gear rentals may be refused to patrons in circumstances in which:
- The patron owes unpaid fees to Media Commons for previous Pro-Gear item rentals.
- The patron does not have enough money remaining on their IlliniCash account, or cannot provide a CFOP or SOGF number
- The patron does not have a valid i-Card, the i-Card presented does not match the patron present for the consultation, or the i-Card presented does not match the LibCal booking made for the intended Pro-Gear Rental item
- The patron is blocked in LibCal for any reason.
- The item is not available. This may occur for a number of reasons: previous patron has not returned the item, the item is considered Lost, the item is severely damaged or is missing essential pieces
Extensions
The Media Commons Pro Gear Rental does not currently allow extensions to previous or current rental periods
Return Procedure
Items must be returned to the Loanable Tech Desk during it’s open hours. Note: Items do not have to be returned during Pro Gear Rental Hours.
In order for the item to be considered properly returned, Media Commons staff members must confirm all pieces have been returned and no damage has been done to any of the item’s pieces.
Missing or damaged pieces can result in a number of different fees charged to the patron (see below). Unpaid fees can restrict patrons from future Pro-Gear Rentals as well as ability to enroll in University courses
Missing Parts
An item is not considered returned until all pieces have been returned. The patron will accrue fees at the same rate as if none of the item’s pieces have been returned.
Late/Lost Items
Late:
An item is considered late if it has not been returned by the end of the final day of the booking, before the Loanable Tech desk closes.
Late items will accumulate a daily fee that is proportionate and specific to each item. Item Costs and Fees Click Here
The patron will receive emails on the day the item is due as well as every day that the item is late (however, the lack of an email reminder does not change a patron’s responsibility to return the item in a timely manner, nor does it affect the fees assessed to the patron)
Lost:
An item is considered lost EITHER 7 days after the due date OR when it has been declared lost by the patron.
After 7 days overdue, the patron will be assessed the full item replacement fee (in addition to any late fees already accumulated).
The patron will receive an email when an item has been declared lost (however, the lack of an email declaring an item lost does not change the patron’s responsibility to return the item in a timely manner, nor does it affect the fees assessed to the patron).
In Both Cases:
Patrons may not check out new items until their fees have been paid in full.
If a patron declares an item lost, further accumulation of late fees will stop. If this declaration is on or before the due date, the patron will have accumulated no late fees and will only be responsible for the lost fee.