Undergraduate Hourly Positions - General Information

Undergraduate students registered for classes at the University of Illinois may be appointed as a Student Hourly, which pays on an hourly basis. See the Office of Student Financial Aid page for guidelines and policies.

The Library’s minimum wage is $15 an hour.

Open positions are posted below as Library HR becomes aware of them.

Current Openings

How to Apply

  • Available Undergraduate University Library positions are updated regularly in the “Current Openings” section above. If you are interested in applying to a position listed in the “Current Openings” section, please follow the instructions at the end of each posting.
  • If you have questions about applying to a specific position, please reach out to the contact listed in the applicable posting.

Library Student Employee Interest Form

  • You may also complete and submit the University Library Part-time Job Interest Form: https://forms.illinois.edu/sec/788678313 . This is not a job application. Completing this Form enables supervisors to view your information when they do have an opening.
    • It is important to keep your personal information as up-to-date as possible.
    • Your Interest Form information will remain available for supervisors until the graduation date you enter on the Interest Form. However, as your availability or contact information changes, each semester you may need to update the information you previously submitted.
  • You may contact University Library Unit Supervisors to express your interest in employment with their Unit. You can also let them know that you have a completed the Part-time Job Interest Form.
  • If you have general questions, or are having difficulty submitting the Library Student Employee Interest Form above, please email Library HR’s Hourly Employment Coordinator, Grace Flavin at: gflavin@illinois.edu.

Once Offered a Position with the University Library

  • Please review the Office of Student Financial Aid- Student Employment’s Guidelines & Policies regarding your Enrollment Requirements and Maximum Work Hours.
  • Please also review the Office of Student Financial Aid- Student Employment’s Rights & Responsibilities, including those you agree to adhere to when accepting employment.
  • Library Human Resources (HR) will contact you via e-mail to schedule a New Hire Appointment. Please review the steps below. These will also be outlined in the New Hire email. and if you do have any questions you may respond to the New Hire email, or reach out to Library HR’s Hourly Employment Coordinator, Grace Flavin at: gflavin@illinois.edu.
  • Hourly Employment New Hire Appointments-
    • The new hire process takes approximately 1 hour.  Please be certain to allow this amount of time when scheduling your appointment.
    • In order to be added to the University payroll, if you are not already employed on campus, you will be required to document eligibility for employment as required by the Immigration Reform and Control Act of 1986 on, or before your first day of work, by completing an I-9 verification form. Please bring physical/original documents that verify both your identity and work eligibility.
    • This can include:
      • One document from List A; OR
      • One document from List B AND one document from List C
    • You may review the U.S. Department of Homeland Security website to view the Form I-9 Acceptable Documents. 
      • International students may also find it helpful to reference the Combination Documents on the Department of Homeland Security website when determining the documents to bring to your Appointment.
    • Regardless of the document(s) you choose for the I-9, you must also bring documentation to verify your Social Security Number and your Full Name as it appears on your Social Security Card.
      • If you are an International Student and do not have a Social Security Card yet, Library HR may obtain a University Temporary Control Number (TCN) for you until you obtain one.
      • Federal tax regulations require us to request a Social Security Number (SSN) from every employee to whom compensation is paid. Employee SSNs are maintained and used by the University for payroll and benefits purposes and to verify employment history, and are reported to Federal and state agencies on forms required by law or for benefits purposes. The University will not disclose an employee’s SSN without the consent of the employee to anyone outside the University except as permitted or required by law or as required for benefit purposes. Failure to provide an SSN may result in the withdrawal of an offer of employment and/or the denial of benefits. The University of Illinois is working to minimize the use of SSNs within its business processes. To review the System SSN policy, please visit https://www.ssn.uillinois.edu/text_of_the_policy/
    • Bring your USA banking information (account number and routing number for your financial institution) to the appointment to set up your direct deposit and be prepared to complete your W-4.
        • The University of Illinois requires direct deposit for all pay transactions.
        • Part of your New Hire ‘paperwork’ will include claiming your withholding as well as setting up direct deposit for you to be paid.
          • University offices cannot give you tax advice or recommendations for how to complete your withholding certificates. Contact the Internal Revenue Service, Illinois Department of Revenue, your state website, or a tax professional for advice.
    • If you are an International Student, BEFORE your New Hire Appointment, please be sure you have:
    • AFTER your successful New Hire Appointment, if you do not have a Social Security Number (SSN) yet, you will need to follow the steps outlined on the ISSS website to obtain one.
        • Library HR can provide you with a Letter of Employment Verification.
        • This will enable you to submit the SSN Document Request eform through iSTART obtain a letter of ISSS letter of Eligibility to apply for your Social Security Card.
        • Obtaining your Social Security Number (SSN) is a time-sensitive process and should be completed within 30 days of Library HR issuing the Letter of Employment Verification.