• Location codes
• Item types
• "In process" status
• 16 hour (building use only) type
• Special handling codes
• UB (universal borrowing) patrons

Oak Street location codes

Location	Name in Circ Client	Name in OPAC	Additional information
stos	Stacks HD Shelving	Oak Street Facility [request only]	Primary location code for Oak Street assigned to over 90% of items.
stos-nc	StacksHDShelving [noncirc]	Oak Street Facility [non-circulating]	Used only for the original disbound items that were reformatted as part of the Brittle Books Project. These do not circulate and cannot be requested.
maos	Map/Geo Oak St [req only]	Map & Geography-Oak St Facility [request only]	Used for materials housed at Oak Street that can only be used on-site in the Map & Geography Library.
rbos	Rare Bk Oak St [req only]	Rare Bk & Special Collections-Oak St Facility [request only]	Used for materials housed at Oak Street that can only be used on-site in the Rare Book & Special Collections Library.
uaos	Archives Oak St [req only]	University Archives-Oak Street Facility [request only]	Used for materials housed at Oak Street that can only be used on-site in the University Archives.
ihos	Il H Srvy Oak St [reqonly]	Illinois Historical Survey-Oak St Facility [request only]	Used for materials housed at Oak Street that can only be used on-site in the Illinois Historical Survey.
uasos	ArchivesSousaOakSt [reqonly]	Sousa Archives-Oak Street Facility [request only]	Used for materials housed at Oak Street that can only be used on-site in the Sousa Archives.
neos	Newspaper OakSt [req only]	Newspaper Library-Oak Street Facility [request only]	Used for wrapped newspapers housed at Oak Street that can only be used on-site in the History, Philosophy and Newspaper Library.
spos	Slavic Oak St [req only]	Slavic Library-Oak Street Facility [request only]	Used for materials housed at Oak Street that can only be used on-site in the Slavic Library.

Oak Street item types

ITEM TYPE	LOAN PERIOD	USE
Book 16/4	16 weeks/4 weeks	Used for most monographs
Serial3	4 weeks/2 weeks	Used for most serials
Book2	16 hours (building use only)	Used for brittle monographs
Serial2	16 hours (building use only)	Used for brittle serial volumes

 

Item with an Oak Street location code and a status of in process

These volumes are temporarily inaccessible and cannot be retrieved for users.

The "in process" status indicates that the item is somewhere in the process of being transferred from Bookstacks or a departmental library to Oak Street.

Once the item has actually be accessioned through the inventory software at Oak Street and shelved there, the in process status is cleared.

An item being transferred to Oak Street will usually have an in process status for at least two weeks.

Items with Oak Street location code and 16 hour (building use only) item type

As materials are reviewed by the Conservation Unit prior to being transferred to Oak Street, Conservation staff may assign a Book2 or Serial2 item type to volumes that are very brittle and can only be used on-site at the pick-up location.

When you check out to a user an item with the regular Oak Street location code (Stacks HD Shelving in the circulation module or Oak Street Facility [request only] in the OPAC), Voyager will give the item a due date of the current date regardless of the patron type.

DO NOT think this is an error and mistakenly extend the loan period!

Please tell the user that the item is for on-site use that day only in your library.

Please discharge the item as soon as the user returns it to you because Voyager will begin producing overdue notices and fines for it the next day.

Special handling Oak Street location codes

Currently, seven departmental libraries have materials shelved at Oak Street that have special use and handling requirements in all cases the material can only be used on-site and only at the location of the original sending library.

Among these items are boxes of archival materials that can only be used at University Archives or the Illinois Historical Survey, and wrapped newspapers that must be sent to the History, Philosophy and Newspaper Library or the Slavic Library to be unwrapped, used on-site by the patron, and then rewrapped before they are sent back to Oak Street.

All the OPAC records for these items contain a special Oak Street location code (e.g., University Archives-Oak Street Facility [request only]) and a public note informing users that they should inquire at a specific library to initiate a request for the material.

Whenever users ask you about these materials, please direct them to the original owning library.

UB (Universal Borrowing) patrons and Oak Street items

UB patrons from other I-Share (formerly ILCSO) institutions can request and check out any items housed at the Oak Street Library Facility EXCEPT for those materials with Book2 or Serial2 (16 hour/building use only) item types.

Voyager will prevent UB patrons from placing requests for these materials.