Creating Original Records
Creating Original Records
If no matching record can be found in OCLC, you must create an original record, using one of two methods:
- Use the blank workform for the “books” format; or, better,
- Derive a new record from an existing record (e.g., you can use a record for a different edition, or even a different format, provided you remember to remove all the information that pertains only to that other edition or format and not to ours).
- To do this, under the Edit menu, choose Derive and then click on New master record. Very important: remember to double check the fixed fields in the derived record to make sure they are encoded to match the item in hand.
- Whether deriving a new record or editing an existing record, be sure to remove all notes, headings, and any other fields that apply to another institution’s book and not to our own, whether they contain a ≠5 for that institution or not, because it is imperative that our records accurately reflect our own holdings, not some other library’s.
