Set up Auto Replies in Outlook Web App

Sign in Outlook Web App (OWA), click "Options" at the upper right corner, and select "Set Automatic Replies..." from the drop down list.

owa option


Under "Automatic Replies", the default option is "Don't send automatic replies" and the rest of screen is grayed out.

owa out of office message set up


Click "Send automatic replies" option and then:

  • Select "Send replies only during this time period" and choose a start time and an end time.
  • Compose your message in the text box and format it in any way that you want.

owa out of offic emessage set up 2


Determine whether you want the auto reply to be sent to people outside of the university.

  • If not, uncheck "Send automatic reply message to senders outside my organization" option (see above image), and then click "Save" button.
  • If yes, decide whether you want only the people in your Contacts lists to receive the message or anybody who email you in that period. Compose a different message (or copy and paste from above), then click "Save" button.

    owa out of offic emessage set up 2


A "Saving the Information..." box appears to indicate the process, once it disappears, click "My Mail" in the upper right corner to go back to Inbox. An auto reply will be sent to people who email you during the period you defined.