Outreach and Engagement Committee

Charge

  • Develop clear definitions of outreach and engagement to be adopted by the Library in order to better assess individual and collective efforts in these areas
  • Promote intentional implementation of activities that balance outreach and engagement goals and in particular increase engagement outputs in order to fulfill a land grant mission
  • Provide leadership about best practices in outreach and engagement and communicate these to the Library
  • Manage a library-funded grant program to allocate funds for outreach and engagement activities
  • Provide support, consultation, and information resources for outreach and engagement activities such as training opportunities, and a central hub for information about relevant policies and best practices in outreach and engagement based on committee availability
  • Facilitate regular assessment of outreach and engagement activities in the Library

Membership Details

The Outreach and Engagement Committee is composed of individuals (including faculty, academic professionals (APs), civil service professionals, and civil service staff) from each Library Division. Members of the OEC should be individuals who are actively involved in outreach and engagement activities. Additional members may be appointed to represent special concerns. Members are appointed by EC and serve two-year staggered terms with possible reappointment for an additional term. The chair will be elected by the committee from its membership, and serves a one-year term with the possibility of reelection for one additional one-year term.

Additional Committee Information

OEC Outreach and Engagement Grant

Through the Library’s Outreach and Engagement funding opportunity, the Library embodies the University’s land grant values and strengthens its commitment to Strategic Direction No. 3: Societal and global impact. Proposals will be reviewed on a rolling basis, and provide funding for up to $500 per event, up to a maximum of $500 per person per fiscal year to be used for outreach and engagement activities. Matching funds from the applicant’s unit or other sources are strongly encouraged. The Outreach and Engagement Committee (OEC) will review proposals based on the OEC Grant Funding Rubric until all allocated funds have been awarded and advance recommendations to the University Librarian. All fulltime Library employees are eligible to apply.

Purpose of OEC Funding

  1. To allow for more outreach and engagement activities per year, and to provide for the possibility of larger or more costly events.
  2. To foster the development of collaborative, change-oriented projects that advance community research, learning experiences, and societal well-being.
  3. To advance the Library as a place of convergence and inclusivity for programs that illuminate and address real world issues.

Application Information

Per the committee’s grant eligibility requirements, a brief report must be received by the Committee within 90 working days of project completion. Project contacts who do not submit a report may not be eligible for future grant awards.

Toolkit

This toolkit provides information about resources in the Library, the campus, and the community for those who are organizing outreach and engagement events and initiatives.

Trainings and Skill-Ups
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The OEC MediaSpace channel features recordings of past Skill Up Sessions.

OEC Skill Ups provide a platform for library experts to discuss best practices, innovative ideas, and other elements related to outreach and engagement.

Funding and Library Business Office
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Marketing, Communications, and Promotion
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Experts

Heather Murphy, Chief Communications Officer: 217.333.3758 | hmurphy@illinois.edu

Marisa Modugno, Marketing Associate: 217-244-0570 | mmodugno@illinois.edu

Giveaways or Promotional Items

Please inquire with the Chief Communications Officer to order Library-branded products for your unit or event. You can visit the following vendor’s website for ideas: 4imprint.com.

Digital Signs 

Listservs

UIUC Calendars

Local Community Calendars 


Graphic Design
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Library Style Guide 2024 (PDF)

The Communications page on the Library Staff website provides a variety of resources, including the Library Style Guide 2024 (PDF) and Library-branded templates.

Studio 2D – (to utilize Studio 2D, please contact Chief Communications Officer to make arrangements)

Printing
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The following are options on and off campus. The Chief Communications Officer can assist in selecting a printer and making printing arrangements.

Document Services (UIUC)

Dixon Graphics

Martin One Source

Premier Print Group

Social Media
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The Library has five central accounts (below). Many Library units have their own separately run accounts (see https://www.library.illinois.edu/geninfo/blog/).  

To submit your content to be posted in these accounts, please fill out this form: 

https://forms.illinois.edu/sec/2049983549

Event Planning
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Expert

Sara Berthier, Events Administration Associate: 217.333.2615 | berthier@illinois.edu

Vendors for Food/Catering

The Communications Office holds a stock of various branded promotional items/loanable items available for University Library events:

  • Lanyards
  • Magnetic clips
  • Carabiners
  • Pens
  • Pencils
  • Post-It notes
  • Stress balls
  • Stickers

Additionally, there are also University Library retractable banner stands, a tent, feather signs, portable tour microphones and tablecloths (6 and 8-feet) available to borrow for events your unit may have.

Please send requests for items to events@library.illinois.edu at least one week before your event in order to ensure availability and coordinate pick-up. Requests for items are on a first-come, first-served basis. Items can be picked up in the Main Library Advancement Office (Room 227).

Location and Venues

Land Acknowledgment Statement for on-campus events

https://chancellor.illinois.edu/land_acknowledgement.html

On Campus Location

While a Library location is preferred (and almost always free to use), there may be a non-Library location that best lends itself to your event. Beware of any associated costs with using a non-Library location and be sure that fits within budget.

Off Campus Location

Locations off campus are discouraged unless you partner with an off-campus partner.

Location Parking

Parking around Library locations during the day during the week is a challenge for those attending events on campus. It’s much easier for attendees to find parking after 5pm (Monday through Friday) or on weekends.

Assessment Tools
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Experts

Jen-chien Yu, Director, Library Assessment: 217.300.0400 | jyu@illinois.edu

Belinda Bolivar, Assessment Specialist: 217-333-0929 | bolivar3@illinois.edu

Library Assessment Committee

WHY Assess?

Assessment for Accountability 
Assessment for Improvement   

Focus on 4 outcomes: Increased Knowledge, Increased Confidence, Application New Skills and Awareness of Resources.  

Sample programs/events survey: https://acrl.projectoutcome.org/en/33390 

Exhibits
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The Exhibitions Committee supports University Library exhibits and provides information over funding, best practices (e.g., Exhibits 101 PPT), and news over upcoming exhibits.

Meetings

Meeting Date Agenda Minutes Related Documents
01/14/2025 Agenda Available
Minutes Available
10/15/2024 Agenda Available
Minutes Available
09/17/2024 Agenda Available
Minutes Available
05/01/2024 Agenda Available
Minutes Available
04/03/2024 Agenda Available
Minutes Available
03/06/2024 Agenda Available
02/07/2024 Agenda Available
Minutes Available
01/10/2024 Agenda Available
Minutes Available
12/13/2023 Agenda Available
Minutes Available
11/08/2023 Agenda Available
Minutes Available
10/26/2023 Agenda Available
Minutes Available
09/19/2023 Agenda Available
Minutes Available
06/29/2023
04/20/2023 Agenda Available
03/30/2023 Agenda Available
02/16/2023 Agenda Available
01/19/2023 Agenda Available
12/15/2022 Agenda Available
11/17/2022 Agenda Available
10/20/2022 Agenda Available
09/15/2022
08/31/2022 Agenda Available
02/17/2022 Agenda Available
01/20/2022 Agenda Available
12/16/2021 Agenda Available
11/18/2021 Agenda Available
10/21/2021 Agenda Available
09/16/2021 Agenda Available
08/19/2021 Agenda Available
07/15/2021 Agenda Available
06/17/2021 Agenda Available
05/20/2021 Agenda Available
04/15/2021 Agenda Available
03/18/2021 Agenda Available
02/18/2021 Agenda Available
01/21/2021 Agenda Available
12/17/2020 Agenda Available
11/09/2020 Agenda Available
10/26/2020 Agenda Available

Looking for older meeting documents? Check the Committee meetings archive on Box.