Fund transfers
Why transfer funds?
A fund manager may, for example, want to purchase a new serial to be paid that fiscal year – but the current serial fund to has been fully committed already and therefore requires more money in order to purchase the new serial. To cover the new order, a fund manager may transfer money from their monograph fund to their serial fund (e.g. you could transfer money from xxx0 to xxx9).
A common type of transfer is to supplement the approval central pool and funds from xxx0 are moved to pbad0 for that fiscal year.
State vs Special Funds
Fund managers may transfer between the state funds only. Transfers between state allocations and the special funds are not possible as they are on a different FOAPAL. (FOAPAL stands for codes to represent: Fund, Organization, Account, Program, Activity and Location). Only funds on the same FOAPAL may be part of a transfer and all the state collection funds are on one FOAPAL which is not the case for any special fund.
Permanent Transfers
Permanent transfers are necessary when fund managers’ collaborate to buy a resource.
All other transfers are considered temporary. LBO staff do all the transfers and record all details on the Alma acquisitions ledger including those made into the approval central pool.
Approval plan transfers are handled by Acquisitions staff and those are not budgeted funds but instead are sub-allocations of a central fund named PBAD.
*Please use this form to request any fund transfers.