learn

insider's guide
to the library

LEARN Navigation Menu



  Library workshop calendar    LibGuides    Library videos

  Savvy Researcher Twitter    University of Illinois Facebook    Library Flickr

Services for Faculty

Using the Library


Find your subject specialist librarian

Online Library Catalog

You can easily access the online library catalog, which contains records for items at Illinois from your home or office. By placing an online request, you can have books mailed directly to your office. Books can be checked out with faculty status for sixteen weeks and renewed online or by telephone at 217-333-8400. The library has developed online tutorials to help you find materials.

Online Journals & Databases

You can also easily access online materials from home, including your favorite professional journals, through the Online Journals & Databases service. By entering the proxy server, you will be recognized as affiliated with the University. Many databases now provide full-text materials, and there are instructions available on how to find a specific article.

Interlibrary Loan Services

Can't find it on campus or in I-Share Online? A world of other opportunities exists through Interlibrary Loan and Document Delivery. Online forms are provided to request research materials that are not available through I-Share Online. Instructions are available on how to request a book not at Illinois and find an article not at Illinois

Illinois Doc Express Service: Tired of going from place to place to photocopy materials? Try the low-cost, on-campus Illinois Doc Express Service. The Interlibrary Loan and Document Delivery department provides a convenient fee-based photocopy service at $3.00 per article for journal articles located on the University of Illinois campus. Documents are supplied within 48 hours of request, and payment is taken through a departmental account or credit card. Don't forget that a large body of materials is also available online in full-text. If you aren't sure if your article is available, check out this guide for how to find a specific article.

Information and Reference Services

Located on the second floor of the Main Library, the Reference, Research, and Scholarly Services Desk (217-333-2290) provides directional assistance, gives information and instruction on electronic resources, and answers quick reference questions. Reference librarians are available at the Information Desk and the departmental libraries to provide research assistance and help you navigate the Library's print collection and electronic resources. You also can tap into information and reference services through email or live text chat through our Ask a Librarian service.

Placing Materials on Reserve

All electronic reserves are processed by the Collection Management Services unit of the University Library. Additional information for faculty/instructors can be found online in our E-Reserve FAQ. Forms and procedures for placing materials on reserve are available.

Circulation Policies - Frequently Asked Questions

Do you need to renew materials? You can renew online through MyAccount, through Central Access Services at 217-333-8400, or in-person at any circulation desk.

Do you need faculty authorization cards for your research assistants? To obtain authorization, the faculty member and graduate student must complete and sign a "Proxy Form" available in the Central Access Services Desk, 2nd floor, Main Library. The application form requires both the faculty or graduate student's and proxy's identification numbers and signatures. Check out the FAQ for Research Assistants Working for Others for questions about proxy authorization.

Do undergraduate students need a pass to use the Main Stacks? In the interest of preserving an environment conducive for scholarship and research, the UIUC Library limits entrance to its Main Bookstacks primarily to faculty, staff, and students currently employed by or enrolled in the University of Illinois at Urbana-Champaign. UIUC faculty, graduate and undergraduate students, and staff are granted entrance upon presentation of a valid I-Card, as are some courtesy card holders. University Laboratory High School students may request stacks access at the Main Circulation Desk with prior approval from the University High School Librarian (Frances Jacobson Harris).

Do you need to recall library materials? While borrowers cannot initiate recalls online, they may request to have an item recalled from another borrower by inquiring at any library public service point or by calling Central Access Services at 217-333-8400. Library staff can only recall a University of Illinois item from another borrower if there are no other available copies anywhere in the statewide online catalog. Items owned by other I-Share Libraries cannot be recalled without prior permission of the owning library. Check out our guide for how to search the I-Share catalog when we do not own a copy of the research material you need. 

Using the Library from Off Campus


Material Delivery

Have I-Share materials delivered to Illinois address. If you live in or near Illinois, you may have access to an I-Share member library. If so, you can order books, have them sent to an I-Share library, and use you i-card to pick them up.  You may also return books to I-Share libraries free of charge.  To request book delivery to an I-Share Library, follow these steps:

Have library materials delivered to you out of state (charged) . For University of Illinois users, the fee-based DocExpress service provides desktop delivery of articles and chapters from journals and books held in the University's collection. Faculty pay $3 per citation. Tables of content may be requested to help researchers select articles or chapters. Documents are made available on the web in PDF format.

Note: Before using DocExpress for the first time, you need to set up an account for payment. This can be done on the main DocExpress page, and you can use Visa, MasterCard, or a departmental or grant account.

More Cataloging options for faculty

CIC (Big 10 & University of Chicago) Libraries

University of Illinois faculty and academic professionals are eligible to use the library facilities of other CIC Institutions. If you plan to visit a participating library, please contact Central Access Services to obtain a CIC library card.

Libraries at CIC institutions:

OCLC Reciprocal Borrowing Program

University of Illinois faculty and academic professionals are eligible to participate in the OCLC Reciprocal Faculty Borrowing Program. Check the list of participants in the OCLC Reciprocal Faculty Borrowing Program to see if the university you are interested in visiting is listed.  Faculty who intend to visit a participating library may contact Central Access Services to obtain an OCLC Reciprocal Faculty Borrowing Program card. Note that access and privileges vary from institution to institution. The lending library determines whether the card will be accepted for on-site use and/or borrowing.

Other Library Catalogs only For Search Purpose

Catalogs with holdings in the United States:

  • I-Share Includes over 70 academic and special libraries throughout Illinois (including the University of Illinois).
  • Center for Research Libraries (CRL) is a consortium of North American universities, colleges and independent research libraries. The consortium acquires and preserves newspapers, journals, documents, archives and other traditional and digital resources for research and teaching. These resources are then made available to member institutions cooperatively, through interlibrary loan and electronic delivery.
  • The Library of Congress is the nation's oldest federal cultural institution and serves as the research arm of Congress. It is also the largest library in the world, with more than 130 million items on approximately 530 miles of bookshelves. The collections include more than 29 million books and other printed materials, 2.7 million recordings, 12 million photographs, 4.8 million maps, and 58 million manuscripts.
  • National Agricultural Library (AGRICOLA) is a bibliographic database of citations to the agricultural literature created by the National Agricultural Library (NAL) and its cooperators. It contains citations to books, audiovisual materials, serial publications, as well as citations, many with abstracts, to journal articles, book chapters, reports, and reprints.
  • National Library of Medicine (NLM LocatorPlus) has bibliographic records for serials, monographs, audiovisuals, computer software, electronic resources and other materials are available online via World Wide Web access to NLM LocatorPlus.

Catalogs showing holdings worldwide (may include the United States):

  • WorldCat is the combined union catalog of more than 9,000 OCLC member libraries worldwide, with over 61 million records representing materials in all formats. Includes records for materials in 400 languages.
  • Libraries on the Web is a directory of 1000s of library websites in over 100 countries.

Access to U of I Library Internet

Software
  • A web browser, such as Firefox (Windows, Mac, & Linux), Internet Explorer (WIndows), or Safari (Windows & Mac).  The latest version is recommended.
  • Adobe Acrobat Reader is needed to view, download, and print .pdf files.  Many library resources use the .pdf file to bring you full text documents.  There are alternative readers such as Foxit that may load documents faster, but lack other features.
  • VPN Software, provided by CITES, allows you to use university resources off campus just as you would on campus.  It also provides an additional layer of security to your Internet use.
Internet AccessThe University of Illinois no longer provides dialup access to the Internet.  You will need to obtain an Internet connection through a 3rd party provider, such as your local cable or phone company.To access library resources with a non-University of Illinois Internet connection, you must start your research through the Library Gateway.  This will assure that all of your connections to remote databases and online journals go through our proxy serverin order to authenticate you are affiliated with the University of Illinois.  In order to access any library subscription resource, you will be prompted for your NetID and password.

Access to U of Library Databases

To access the University of Illinois Library's resources, you will need two different identification numbers and passwords:

Logging into your library account to check out books:

You need your Library ID number, which is located on your i-card and begins with 20111-.

Accessing electronic journals:

You need your NetID and password.  Every student, faculty, and staff member at the University of Illinois has a NetID.  Your NetID is the ID you use for your official @illinois.edu email address.  It is also the ID for your Enterprise Account, and other University Account information.  For more information please visit the CITES website, Managing your Accounts and Passwords.

Using your ILLiad account for DocExpress and Interlibrary Loan:

You need your NetID and password.


Teaching Support


Learn to Use the Library

We are here to help you teach! Request assistance in designing and testing library assignments, using library resources in the classroom, and creating class-related bibliographies. You can schedule instructional sessions that are designed specifically for your class, covering areas such as library research strategies, critical thinking skills, and information literacy. Contact your departmental library for details on what instructional services they provide or contact Lisa Janicke Hinchliffe, Coordinator for Information Literacy Services and Instruction.

Undergraduate Library: Information for Instructors and Faculty

The Undergraduate Library supports instructors and faculty through several services: Requesting library sessions for your class, what library instruction can do for your class, putting materials on reserve, detecting and preventing plagiarism in the classroom and strategies for creating effective library assignments.

Library Support for Teaching

Librarians have many tools, tips, and strategies to assist you and your students including collaboration suggestions, digital repositories, learning object creation tools, linking to library resources, pedagogy and design considerations for online teaching, quizzes and games in the curriculum, and much more.

Tips for Using the Online Catalog

Tips for using the online library catalog e.g. How to conduct searches, look up your account information, and more.

Research Guides

Many librarians create research guides for course-integrated instruction for their students to access as preparation for the instruction session or as a supplement to the in-person instruction. The resources are organized by course name and number. Research guides are also included on general library resources and tools including biographical resources, book reviews, dissertations, and much more. Contact your subject liaison to get started.

Research Support


The Savvy Researcher

The Library offers a myriad of open workshops on a range of topics including information management, technology, advanced research skills, data management, scholarly communication and much more. Check out our calendar to reserve your spot!

Departmental Libraries

Find the departmental library that serves your discipline.

Scholarly Commons

The Scholarly Commons (Main Library, Room 306) is here to help you with scholarly communications issues, digitization, digital humanities work, data services, and much more! If you have a question about doing research or working with technology, consider filling out a consultation request.

Data Services at the University Library

The University Library now supports Data and GIS Services. Need help finding or downloading statistical and spatial data? The University Library has partnered with ATLAS in order to provide a wide range of expertise in locating and working with relevant data sets in opinion polls, election studies, social surveys, census, education, and health data and prepare them for analysis in SPSS, SAS, STATA and ArcGIS.

Grants, Fellowships, and Scholarships - A Research Guide

Find funding support for your research or studies - includes information about grants funding, fellowships, scholarships, grant writing resources, travel abroad, and information for international students. 

Find Help

Subject specialist librarians are here to help you with your research. There are myriad ways for us to help you including through online chat, email, phone, in-person drop in, and by appointment.

Current Awareness Services

Do you want to set up permanent searches in library databases? Do you want to save a search you have created and run it manually whenever you wish? Do you want to receive email updates (auto-alerts) when new research matching your search criteria is added to the database? First, read this introductory page describing what current awareness services can do for you! There are two avenues you might want to follow if you are interested in these services. You can contact the departmental library for your subject area to see what is offered. 

Citation Management

RefWorks is a personal citation management and formatting software tool. It can help you take the tedium out of reference tracking. Access your personal citation database from anywhere and insert citations directly into Microsoft Word using the Write N Cite feature. For more information on this service brought to you free of charge by the University Library, please visit the LibGuide. Or, if you're interested in other citation management software, check out our Cite a Source page. The library has many citation style manuals available online, e.g. Chicago Manual of Style. If you need assistance with citation styles, you can contact Ask a Librarian.

Going Away on Sabbatical?

Look at the Take Us With You site to learn about library services you can use when you are not on campus.

Do you need a library study carrel?

Main Stacks Research Carrels are available for faculty and students through the Central Access Services department.

Do you need to request the purchase of a book or periodical title?

Use our Suggest a Purchase form or contact your departmental library to inquire about the process for requesting purchases of materials including books, journals, magazines, videos, etc.

Would you like to donate books to the library?

University of Illinois faculty often donate personal collections to the University Library.

Intellectual Property


Copyright and Scholarly Communication

The library has created this guide to common copyright issues. If you have any further questions, please contact our Ask a Librarian service. You can also confer an outline of  copyright law in the United States or  The University of Illinois' policies on copyright.

IDEALS

The  Illinois Digital Environment for Access to Learning and Scholarship (IDEALS) is a digital repository that serves as a permanent and secure online home for work produced by University of Illinois faculty and scholars. You can make your work publicly available; look into  depositing your work.

Academic Integrity & Plagiarism

A library guide that culminates policies and procedures at University of Illinois for maintaining and upholding academic integrity in teaching and research. Also provides a definition of plagiarism and tutorials for students and instructors on what to do about plagiarism.

University of Illinois Institutional Review Board

Forms and information from the Institutional Review Board for the protection of human subjects.


Library Administration


  • Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian, Professor of Library Administration
    John P. Wilkin
    Office: 230 Main Library
    Email:  jpwilkin@illinois.edu
    Phone: (217) 333-0790
  • Associate University Librarian for Collections
    Tom Teper
    Office: 246 Main Library
    Email: tteper@illinois.edu
    Phone: (217) 333-0318
  • Associate University Librarian for Information Technology Planning & Policy
    Beth Sandore
    Office: 246A Main Library
    Email: sandore@illinois.edu
    Phone: (217) 333-2592
  • Interim Associate University Librarian for User Services
    Sue Searing
    Office: 246 Main Library
    Email: searing@illinois.edu
    Phone: (217) 333-2293
  • Director of Development and Public Affairs
    Vicki Trimble
    Office: 227 Main Library
    Email: vtrimble@illinois.edu
    Phone: (217) 333-5682