Technical Services Units:
There are certain changes we can make to bibliographic records in OCLC instead of editing records only in Voyager. We are missing out on some credits from OCLC if we do this, and other libraries could benefit from our work.
However, if you are not adding a standard Dewey or LC call number, it is better to enter and replace them at level K so that others can add a standard call number
Call number and subject headings in a scheme not already present
Use Enhance logon, available to those doing original cataloging
Allows addition of other fields to full-level records, such as added entries and notes that we feel are necessary
Do enter new records according to OCLC's policy in "When to enter a new record http://www.oclc.org/bibformats/en/input/default.shtm
How to derive a new record:
1. Click on Edit>Derive>New master record.
2. Click on Yes to keep the fixed field.
3. Edit the fixed and variable fields as needed.
5. Update holdings.
Export to Voyager as usual
OCLC allows a new record to be entered if the language of CATALOGING (as distinct from the language of the item) is not English: 040 $b is present. In the future OCLC hopes to gather clusters of records for the same title.
This should be done with ALL records that indicate foreign-language cataloging (even those that can be upgraded without much trouble to be acceptable for U.S. OPACs, such as French or Spanish). OCLC is trying to clear "hybrid" records (with elements such as notes and subject headings in both a foreign language and English) from WorldCat. They can be reported using the error report form, as can duplicate records in the same language (for example, two German-language records).
When you input a parallel record, add 936 with the OCLC numbers of the parallel records. You do not have to add 936 to the existing records.
How to create a parallel record:
1. Press Ctrl-T to copy the OCLC control number.
2. Click on Edit>Derive>New master record.
3. Click on Yes to keep the fixed field.
4. Add field 936 PR [paste the OCLC control number copied in step 1]
5. Edit the fixed and variable fields as needed.
7. Update holdings.
8. Export to Voyager as usual.
GH 5/14/2009, rev 6/18/2009