Collection Management Services

Oak Street




Gifts Resources for Donors

Thank you for thinking of the University Library as a possible place to donate your materials. When donating to the University Library it is important to remember that the library reserves the right to add the items to the collection, sell them in a library book sale, or dispose of them in any other way that seems fit.

Types of Materials to Donate

Rather than creating an exhaustive list detailing the types of donations that we do accept, laid out below are those few items that do not make desirable donations.

In general the Library does not accept the following for addition to the collection:

Ways to Donate Your Materials

To make a donation of books and other collection items to the University of Illinois Library, you may do any one of the following:

Acknowledgment of Gifts

Donors should be sent written acknowledgment of their gifts to the Library for tax purposes. However, a donor can request that no acknowledgment be made.

Tax Deductions & Charitable Contributions

For specific questions regarding donations, donors should contact the Internal Revenue Service (IRS) or a tax expert. In general, fair market value of a gift-in-kind is deductible. A donation within a tax year valued at $250 or more requires a written acknowledgement of receipt.

The homepage of the Internal Revenue Service, offers detailed information on appraisals and donated materials. Some of the publications and forms that may be of interest include:

Under laws created by the IRS, the Library and its employees are prohibited from attaching a monetary value or giving an appraisal to a gift-in-kind because the institution is considered an interested party.

Appraisal of Donations

Potential donors must be advised that UIUC librarians cannot make a monetary appraisal of donated materials, because such an appraisal constitutes a conflict of interest and is prohibited by law. The Collections Management Librarian and the Rare Book and Manuscript Librarian can suggest outside agencies that potential donors may contact for an appraisal. In addition, donors can be advised that many services exist on the internet that may help them place a value on their donations. The Collections Management Librarian or the Rare Book and Manuscript Librarian can provide current suggested sites and work with the donor as needed to guide him or her through the appraisal process.

In most circumstances, donors are responsible for sending gifts to the Library. In certain cases, the Library will pay for packing and shipping of gift items. These arrangements should be made through the Library Business Office, which works with the campus to identify the most cost-efficient and effective carrier for the donation. The AUL for Collections and the Rare Book and Special Collections Librarian can advise on situations when these costs should be borne by the Library.