What We Do
The division units serve the information needs of the academic programs related to the physical sciences, mathematics and engineering, including the new engineering-based Medical School and National Cancer Center
- Mary Schlembach (Physics Sciences, Chemistry & Physical Science Librarian ), Chair
- Peg (Margaret) Burnette (Biomedical Sciences Librarian)
- Timothy Cole (Mathematics Librarian)
- Heidi Imker (Director, Research Data Service)
- Alexandra Lyn Craig Krogman (Engineering Physics Science Resident Librarian)
- William Mischo (Engineering Librarian)
- Kelli Jean Trei (Biosciences Librarian)
- Christie Ann Wiley (Physics Science Engineering Research Data Service Librarian)
Approved 20 April 1994
Amended 9 February 2011
Amended 31 March 2016
BYLAWS, PHYSICAL SCIENCES AND ENGINEERING DIVISION,
UNIVERSITY LIBRARY, UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN
ARTICLE I. NAME
These are the bylaws of the Faculty of the Physical Sciences and Engineering Division of the Library of the University of Illinois at Urbana-Champaign.
ARTICLE II. PURPOSE AND SUPERSEDING AUTHORITY
These Bylaws are a supplement to, and mandated by, the Bylaws of the Library Faculty of the University of Illinois at Urbana-Champaign and are intended to provide a framework for the effective and orderly conduct of the business of the Physical Sciences and Engineering Division. In case of conflict, the Library Bylaws and the University of Illinois Statutes will prevail.
ARTICLE III. MEMBERSHIP AND MEETINGS
Section 1. THE FACULTY
- The faculty of the Physical Sciences and Engineering Division shall consist of all those persons in the following subject areas who fulfill the requirements of membership in the Library faculty as defined in ARTICLE III, Section 1 of the Library Bylaws: Chemistry, Engineering, Geology, Mathematics, Physics/Astronomy, Research Data Service, and other subject areas as assigned.
- They shall each have one vote and be eligible for membership on Division committees.
- The faculty shall serve as an advisory body to the Divisional coordinator with regard to the administration of the Division. It shall:
- formulate policies and procedures for the orderly running of the Division;
- implement Library policies insofar as they affect the Division;
- nominate and/or elect representatives to Library committees;
- develop plans for the improvement of collections, operations, and services in Divisional libraries;
- facilitate communication among Divisional member libraries and with other divisions and units in the Library; and
- serve on Division committees as appropriate.
- The faculty shall advise on the appointment of the Divisional coordinator. They shall also advise on the appointment of an acting divisional coordinator when the coordinator is on leave for three months or more (e.g., sabbaticals, leaves without pay, etc.).
Section 2. MEETINGS
- There shall be at least one regular meeting per academic semester. If business warrants, meetings may be more frequent or cancelled. Special meetings may be called at the request of any member of the Division or by the coordinator.
- The Division coordinator or the coordinator’s designee shall preside at all Divisional meetings.
- The coordinator is responsible for the preparation and timely distribution of the agenda and shall keep records of action taken.
- Notices of meetings and agenda shall be sent to all members.
- A representative from Divisional staff, chosen by them from their members, shall attend Divisional meetings as an ex officio member.
- Other individuals from within the Division, representatives from other Divisions or from other units of the Library may attend meetings at the invitation of the Divisional faculty.
- A quorum shall consist of sixty percent (60%) of the eligible faculty as of August 16 of each year but must be at least three persons.
Section 3. AFFILIATED UNITS
Other campus unit libraries may be considered as ex officio members of the Division and can be added as needed.
ARTICLE IV. ADVISORY COMMITTEE
Section 1. MEMBERSHIP
The Divisional advisory committee shall consist of the entire faculty of the Divisional libraries enumerated in ARTICLE III, Section 1.
Section 2. MEETINGS
- The advisory committee shall meet at the call of the Divisional coordinator or of a majority of the members of the advisory committee.
- Responsibility for taking Advisory Committee minutes shall rotate among Divisional faculty members. Copies of the minutes shall be distributed to all Advisory Committee members and to others as determined by the Committee.
Section 3. RESPONSIBILITIES
The advisory committee shall:
- provide for the orderly voicing of suggestions for the good of the Division and of the Library;
- recommend procedures and committees that will encourage faculty participation in formulating policy;
- conduct an evaluation of the Divisional coordinator at least once every three years and, if necessary, recommend removal of the Divisional coordinator before a term has expired;
- advise on the charge and appointment of Divisional committees;
- advise on the appointment of faculty in the Division.
ARTICLE V. GRIEVANCES AND APPEALS
Section 1. WITHIN A DIVISION LIBRARY
Problems within a Division library should normally be directed to the head of the unit. If not resolved, the problem shall be brought to the attention of the Division coordinator.
Section 2. BETWEEN LIBRARIES IN THE DIVISION
Problems between libraries within the Division shall first be directed to the heads of the units involved. If not resolved, the problem shall be brought to the attention of the Divisional coordinator, assuming that the coordinator is not a part to the conflict. If not resolved, the problem shall then be brought to the attention of the Divisional advisory committee.
ARTICLE VI. AMENDMENTS TO BYLAWS
Amendments to the bylaws are made by ballot after due notice and discussion. Procedures to be followed are the same as those in ARTICLE XI of the Library Bylaws.