CAPT Repositories, Preservation, and Access


Affinity Groups: Digital Production; Cataloging and Metadata; Search, Discovery, and Delivery

Replaces: None

Responsible Library Units: Office of Research -> Digital Repository Management Team


The work group is responsible for sustainable policies, procedures, technical systems, and staffing to manage, curate, preserve, and make accessible digital library content for use by the UIUC community and partners for the long term.

This includes selecting, implementing, and managing digital preservation, repository, and access systems.


  • This group is responsible for the Medusa Repository Services suite including the Collection Registry, Digital Library, and Illinois Data Bank, and other systems that support local digital preservation and access services.
  • Secondarily, this group is also responsible for the development and maintenance of various repository and access systems related to locally owned and managed digital content, such as IDEALS, Veridian, XTF, etc. This also includes the Vireo electronic theses and dissertation system.
  • In addition, Library participation in consortial implementations of the above or similar systems would also be under the purview of this group, for example the BTAA Geospatial Data Discovery Project.
  • This group consults with the Search, Discover, and Delivery work group on end-user discoverability aspects of the various access and repository systems. This is to ensure that content is indexed and findable in appropriate systems, both locally such as Easy Search or Voyager, and externally like DPLA, WorldCat, or Google.
  • Systems related to the Library’s digital publishing efforts are included in this charge.
  • This group may also offer perspectives on our participation and relationship with systems such as LOCKSS, Portico, DuraSpace, and other collaborative repository and preservation programs.
  • This group should also influence the Library’s web archiving efforts.
  • In addition, this group is responsible for provisioning repository and access systems such that intellectual property (IP) and access rights are maintained and made visible to users.
  • Working with the Web group, this group is also responsible for the usability and accessibility of various repository, preservation, and access systems, including support for mobile devices.

Membership Details

Initially chaired by one of the three members of the Digital Repository Management Leadership Team. Initial rotation after one year. [7 members]


  • Kyle Rimkus, Vice-Chair(Aug 2017 - Aug 2019)
    Preservation Librarian [Also: Digital Production]
  • Ayla Stein, Chair(Aug 2017 - Aug 2019)
    Metadata Librarian [Also: Cataloging and Metadata]
  • Mark Zulauf(Aug 2017 - Aug 2019)
    Coordinator Researcher Information Systems
  • Dan Tracy(Aug 2018 - Aug 2020)
    Head of Scholarly Communications and Publishing
  • Seth Robbins(Aug 2018 - Aug 2020)
    Manager for Scholarly Communication and Repository Services
  • Cara Bertram(Jan 2019 - Aug 2020)
    Archives Program Officer
  • Jason Strutz(May 2019 - Aug 2020)
    Manager, Infrastucture & Support
  • Hoa Luong(May 2019 - Aug 2020)
    Asst. Director Research Data Curation

CAPT Repositories, Preservation, and Access Reports to:

Previous Members

  • Helenmary Sheridan, Chair(Aug 2017 - Dec 2017)
    Scholarly Communications and Repository Services [Also: Cataloging and Metadata]
  • Harriett Green(Aug 2017 - Aug 2018)
    Scholarly Communication & Publishing Librarian, {Also: LEITC work group}
  • Chris Prom(Aug 2017 - Dec 2018)
    Assistant University Archivist
  • Heidi Imker(Aug 2017 - May 2019)
    Director of the Research Data Service
  • Robert Manaster,(Aug 2017 - May 2019)
    Research Programmer [Also: Search, Discovery, and Delivery]